Agenda and decisions

Procurement Board - Wednesday, 10 June 2020 9.00 am

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on 3 June 2020 PDF 97 KB

Matters arising

Decision items - Part 1 (open to the public)

Request for Approval - Contract Award - MS Licensing PDF 309 KB

Decision:

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for MS Licensing as outlined in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Microsoft Licensing
Name of Successful Contractor	Phoenix Software Ltd
Supplier Registration Number (to be supplied by Corporate Procurement)	02548628
Type of organisation (to be supplied by Corporate Procurement)	Public Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	Non-SME
Contract Value	£2,250,000	Full Project
Contract Duration	36 months
Contract Start Date	01/06/2020
Contract End Date	31/05/2023
Optional Extension Period 1	24 months
Optional Extension Period 2	12 months
Who will approve each Extension Period?	Procurement Board (extension > £150k)
Contact Officer (Name & number)	Steven Fry / Matt Wall
Lead Service Group	Service Reform & Development
How the contract was procured? (to be supplied by procurement)	Framework Call-off (Mini Competition)
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date	Crown Commercial Services Technology Products and Associated Services RM6068 – Lot 3 Start 10/12/19 Ends 09/12/21
Funding Source	Choose an item.
Ethical Contractor	Mayor’s Employment Charter Committed to sign up to the Charter
	Accredited Living Wage Employer

The Reasons are: The Councils Microsoft Licensing is approaching the end of its current framework contract. This procurement seeks to renew the licensing, to the latest Office 365 offerings, this provides Salford City Council the ability to utilise all of the Microsoft products currently available, simplifying the licencing model that is now coming to an end, this is done by taking away the user login account licences and separate application licences merging them into a more cost effective single licence. A further enhancement to our staff enabling them to present and digest data at more local levels, understanding our geographic residential footprint and in turn become more proactive to the residential requirements and future offerings.

The functionality that comes with Microsoft 365 package has allowed the organisation response to COVID19 be successfully implemented, the majority of the workforce have transformed services from into virtual offerings using applications and services such as MS Teams, One Drive, MS Bookings from many within the portfolio. The Microsoft 365 package has enabled democratic decision making to be transparent and the public to participate in the democratic process of the local authority through the streaming of live meetings for instance planning panel, Licensing Panel and Full Council.

In order for Digital, Data and Technology (DDaT) to provide a modern secure collaborative platform for all the council services and continue to provide full agility to our workforce. Further Microsoft Teams enhancements become available under the new contract, I.e. Telephony, conference numbers.

Enhancement to our cyber security will be increased with the use of modern cloud enabled services and provisions.

As part of the upgrade this will remove the restrictions, we currently have around providing access to future digital improvements.

Additionally, in response to ... view the full decision text for item 5a

Any other business - Part 1 (open to the public)

Exclusion of the public

Decision items - Part 2 (closed to the public)

Date and time of next meeting

09:00am on Wednesday 1 July via MS Teams.