{meta} Agenda for Procurement Board on Friday, 13 November 2020, 10.00 am

Agenda and decisions

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

No. Item


Apologies for absence


Declarations of interest


To approve, as a correct record, the minutes of the meeting held on 4th November 2020 pdf icon PDF 37 KB


Matters arising


Decision items - Part 1 (open to the public)


Request for Approval - Contract Award - Purchase of Car Derived Vans pdf icon PDF 130 KB


Salford City Council - Record of Decision


I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the Contract for the purchase of Car Derived Vans as detailed in the table below:


Detail required


Contract Reference

Title/Description of Contracted Service/Supply/Project

Car Derived Vans

Name of Contractor


Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)


Value of Contract Extension

£ Car Derived Vans £12456.06 per vehicle x15 (Full Project £186,840.90)

Full Project

Existing Contract Term




Extension Period




Contact Officer (Name & number)

Terry Dixie

Lead Service Group


Funding Source

Capital Programme

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter


Accredited Living Wage Employer



The reasons are

As part of the capital fleet renewal programme, several vehicles have reached their operational life and require replacement.

The request for approval to procure the replacement vehicles is due to age and condition of the said vehicles. 

This provided the opportunity due to the operational requirements of these vehicles to engage in the procurement of car derived vans.


Assessment of risk - Low

The source of funding is - Capital Funding

Legal advice obtained – Tony Hatton

Financial advice obtained – Alison Woods

Procurement advice obtained – Deborah Derbyshire

HR advice obtained N/A

Climate change implications obtained Terry Dixie

Contact details

Contact Officer:       Terry Dixie

Telephone number: 0161 925 1046


·       The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board



Signed:         BILL HINDS            Dated: 13th November 2020

                    Lead Member



*         This decision was published on 13th November 2020  

*         This decision will come in force at 4.00 p.m. on 20th November 2020 unless it is called-in in accordance with the Decision Making Process Rules.


Date and time of next meeting

10:00am on Wednesday 25th November 2020 via MS Teams Live.