Agenda and decisions

Venue: Microsoft Teams Meeting. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on 3rd March 2021 pdf icon PDF 391 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Request for Approval - Contract Extension - Enforcement Services pdf icon PDF 331 KB

Decision:

Salford City Council – Record of Decision

 

I, City Mayor Paul Dennett, in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve the extension of the Contract for the Provision of Enforcement Services as detailed in the table below:

 

 

Detail required

Answers

Contract Reference

Title/Description of Contracted Service/Supply/Project

Provision of Enforcement Services

Name of Contractor

NSL Services Ltd

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension

£1,252,400

Per Annum (estimated average)

Existing Contract Term

01/04/2018

to

31/03/2021

Extension Period

01/04/2021

to

31/03/2022

Contact Officer (Name & number)

Andy Devine 07717431738

Lead Service Group

Place

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The reasons are -

 

NSL have worked hard to create an environment where staff feel supported and valued by senior officers. In addition it was important that staff receive the Salford Real Living Wage and all of these factors have resulted in a marked improvement in their staff retention rates.

 

NSL also completed ‘pulse surveys’ during 2019 to gauge the satisfaction of colleagues and a greater understanding of how engaged they feel. In September 2020. Marston Holdings Limited (NSL’s parent company) was awarded Platinum level Investors in People accreditation, providing clear evidence that it puts people at the heart of decision making, and that it works in line with its values and towards a shared vision.

 

Income from Penalty Charge Notices is used to fund all contractor costs and by working closely with the Salford Parking Services team and acting pro-actively to suggest changes to current beat areas, income generated covered the contractor costs, achieving a surplus of £290,700 which has increased year on year and was a significant increase on the amount generated by the previous enforcement contractor.

 

Having regard to the Environmental Enforcement NSL have continued to provide a good standard of support to the authority. Their performance levels have remained in line with the contract requirement. The communication interaction, between Salford and NSL, provides flexibility in service delivery, that enables the authority to dictate their area of deployment to meet customer and service demand, which NSL willingly agree to undertake on Salford City Council's behalf.

 

The NSL commitment to their Social Value aspirations has included –

 

·       recruiting locally with 95% of the team living within Greater Manchester of which 35% are Salford residents

·       attending local job fairs organised by Salford Council

·       ensuring their staff are paid the Salford Living Wage

·       providing training to staff including BTEC, cycle proficiency and Dementia Awareness

·       sponsorship locally with contributions to local groups and sponsorship of a grassroots football team

·       allowing members of their team to volunteer to help with local projects

·       supporting various Salford COVID related projects during lockdown

·       spending locally to support Salford businesses

·       ensuring they contribute to the drive in reducing their CO2  ...  view the full decision text for item 5a

5b

Request for Approval - Exception to Contractual Standing Orders - Contract Award - Installation of Air Source Heat Pumps pdf icon PDF 454 KB

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

 

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for the installation of Air Source Heat Pumps to Rothwell Group in support of the Greater Manchester Regional Heat and Energy Decarbonisation Delivery Scheme, as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Installation of Air Source Heat Pumps in support of the Greater Manchester Regional Heat and Energy Decarbonisation Delivery Scheme

Name of Successful Contractor

Rothwell Group

Supplier Registration Number

(to be supplied by Corporate Procurement)

03382494

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£4,275,691.18

Full Project

Contract Duration

6 months

Contract Start Date

01/04/2021

Contract End Date

30/09/2021

Optional Extension Period 1

6 months

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Majid Maqbool

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The reasons are

Contract award to Air Source Heat Pumps to Rothwell Group will support in the delivery of all installation works within the 6 month project timescales, grant funding and spend is dependent upon practical completion on site by Sept 21, with this tight timescale it is essential Salford is in a position to award the contract quickly. Award to Rothwell will also provide continuity of service from phase 1 works into phase 2 and will prove economically beneficial as Rothwell have completed detail design and costings which can be held into delivery of phase 2.

 

Options considered and rejected were

Consideration of appointing a  ...  view the full decision text for item 5b

5c

Request for Approval - Exception to Contractual Standing Orders - Installation of Roof Mounted Solar PV pdf icon PDF 461 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for the installation of roof mounted Solar PV to NPS Energy Limited in support of the Greater Manchester Regional Heat and Energy Decarbonisation Delivery Scheme as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Installation of roof mounted Solar PV in support of the Greater Manchester Regional Heat and Energy Decarbonisation Delivery Scheme

Name of Successful Contractor

NPS Energy Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Choose an item.

Contract Value

£647,828

Full Project

Contract Duration

6 months

Contract Start Date

01/04/2021

Contract End Date

30/09/2021

Optional Extension Period 1

6 months

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Majid Maqbool

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

 

The reasons are

Contract award to NPS Energy Limited will support in the delivery of all installation works within the 6 month project timescales, grant funding and spend is dependent upon practical completion on site by Sept 21, with this tight timescale it is essential Salford is in a position to award the contract quickly. Award to NPS will also provide continuity of service from phase 1 works into phase 2 and will prove economically beneficial as NPS have completed detail design and costings which can be held into delivery of phase  ...  view the full decision text for item 5c

5d

Request for Approval - Contract Extension - Over 100kW Electricity Supply pdf icon PDF 341 KB

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract for over 100kW electricity supply as detailed in the table below:

 

 

Detail required

Answers

Contract Reference

2568 – 1606066/0

Title/Description of Contracted Service/Supply/Project

Over 100kW electricity supply contract

Name of Contractor

Haven Power

Type of organisation

(to be supplied by Corporate Procurement)

Public Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension

£2,713,821

Per Annum (estimated average)

Existing Contract Term

01/04/2019

to

31/03/2021

Extension Period

01/04/2021

to

31/03/2022

Contact Officer (Name & number)

Majid Maqbool

Lead Service Group

Place

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

The reasons are following a benchmarking exercise to obtain prices via Manchester framework supplier, the most competitive price obtained was from the incumbent supplier. A 12 month contract extension will result in a 6.4% increase in the short run which offers the best value whilst re-procurement exercise is carried out via the fully compliant Manchester Multi-supplier framework.

 

Options considered and rejected were to re-procure but given the current Covid-19 pandemic and the fall in demand for energy, alternative prices for a longer contract duration at this moment in time are significantly higher. In accordance with market commentary, the imminent easing of national lockdown coupled with worldwide vaccination programmes will result in recovery of demand and the gradual fall off wholesale energy markets, thereby offering a better opportunity to re-procure later in the year. 

 

Assessment of risk         Low

 

The source of funding is general revenue budget and schools budget

 

Legal advice obtained from Tony Hatton, Principal Solicitor

 

Financial advice obtained Gemma Singleton, Finance officer Level 2

 

Procurement advice obtained Heather Stanton, Category Manager

 

HR advice obtained N/A

 

Climate change implications obtained from Michael Hemingway

 

Documents used

The relevant documents contain exempt or confidential information and are not available for public inspection

Contact details

Contact Officer:       Majid Maqbool

Telephone number: 0161 607 6987

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel and overview Scrutiny Panel

 

Signed:         Paul Dennett               Dated: 12 March 2021

                    City Mayor


This decision was published on 12th March 2021.

This decision will come in force on 19th March 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 

5e

Request for Approval - Exception to Contractual Standing Orders - Extension of Contract with Existing Provider - Handyperson Service pdf icon PDF 363 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason highlighted in the table below and the award of the Contract as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Handyperson minor repairs service for

vulnerable households in Salford

Name of Successful Contractor

Helping Hands Salford

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

300K

Per Annum (estimated average)

Contract Duration

Contract Start Date

01/04/2021

Contract End Date

31/03/2022

Optional Extension Period 1

Optional Extension Period 2

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Rob Turner X2922

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

X

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

X

 

 

The reasons are

 

Helping Hands provides a high standard minor works repair scheme for vulnerable home owners in Salford which effectively deals with minor disrepair and offers value for money and high social impact.

The exception allows for continuation of service delivery whilst a service review and full procurement exercise is undertaken to appoint new service provider in April 2022.

 

Options considered and rejected were

 

Do not approve the extension of contract to the existing service provider.

 

Assessment of risk

 

Medium

 

The source of funding is

Housing Capital programme

 

Legal advice obtained - Yes 

 

Financial advice obtained - Yes

 

Procurement advice obtained - Yes

 

HR advice obtained - N/A

 

Climate change implications obtained - Yes

 

Documents used - N/A

Contact details

Contact Officer:       Rob Turner

Telephone number: 793 2922

 

·       The appropriate Scrutiny Committee to call-in the  ...  view the full decision text for item 5e

6.

Date and time of next meeting

10:00am on Wednesday 24th March 2021 via MS Teams Live.