Agenda and decisions

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the Schools Capital Maintenance Programme as detailed below:-

The Reasons are: To reduce the risks of water ingress to the school and essential works to the external fabric of the building

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: High

Sections of the roof have reached the end of their economic life and the works are required to prevent the possibility of water ingress and the school being left at risk to close. The window replacement and external cladding repairs are essential to maintain a weather tight envelope and to provide a good internal environment.

The ground works are essential to remedy the flooding around the building.

The source of funding is:

The sources of funding are those to support the schools capital maintenance programmes and are detailed in reports previously submitted for approval

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the Schools Capital Maintenance Programme as detailed below:-

The Reasons are: To reduce the risks of water ingress to the school.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: High

Sections of the roof have reached the end of their economic life and the works are required to prevent the possibility of water ingress and the school being left at risk to close.

The source of funding is:

The sources of funding are those to support the schools capital maintenance programmes and are detailed in reports previously submitted for approval

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation etc. depending on the circumstances. A contract  ...  view the full decision text for item 5b

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the extension of the contract for the Responsive Repairs Framework suppliers for a further period of twelve months as detailed in the table below:

The reasons are

The existing framework suppliers have demonstrated their ability and commitment in undertaking the Councils requirements over the period of the existing contract. They have confirmed that they are willing to continue their contract for a period of a further twelve months with minor reasonable adjustments to their contract prices to cover for inflation

There is provision within the current contract to extend the agreement for a further period from 06/08/2021 to 05/08/2022

Options considered and rejected were - None. All procedures are in full compliance with Contractual Standing Orders

Assessment of risk:  Medium

Direct access to a number of contractors who are available to undertake responsive repairs will help ensure that the Council can quickly comply with practical and statutory obligations that are required to maintain buildings and services in a fit state of order.

The source of funding is: Revenue and capital budget allocations

Legal advice obtained Submitted by: The Shared Legal Service

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The report essentially covers the request to grant a twelve month extension period to the appointment of contractors under an existing framework agreement for responsive repairs which is due for renewal in August 2021.

The original framework agreement was approved by Procurement Board at their meeting on 30 May 2018. The existing contract is for a period of 2 years, with the option to extend for a further two (2) periods of 12 months. The Agreement commenced on 6 August 2018 initially for 2 years and may be extended on an annual basis at the discretion of the Authority for a further year on each occasion, up to a maximum total period of 4 years. This further award of a twelve month  ...  view the full decision text for item 5c

10:00am on Wednesday 7^th July, venue to be confirmed.