Agenda and decisions

Venue: 100 Embankment - Cathedral Approach, Salford, M3 7NJ. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on 23 June 2021 pdf icon PDF 298 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Request for Approval - Contract Award - Commissioned Statutory Homeless Supported Temporary Accommodation Projects pdf icon PDF 475 KB

Decision:

Salford City Council - Record of Decision

 

I Bill Hinds, Lead Member for Finance and Support Services and Chair of the Procurement Board, do hereby approve the award of the Commissioned Contract for the Statutory Homeless Supported Temporary Accommodation Projects for LOT 1 to The Riverside Group and LOT 2 to Salvation Army Housing Association as outlined in the tables below.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

LOT 1 – Statutory Homeless Supported Temporary Accommodation

Name of Successful Contractor

The Riverside Group

Supplier Registration Number

(to be supplied by Corporate Procurement)

30938R

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£375,610

Full Project

Contract Duration

 60 months

Contract Start Date

01/12/2021

Contract End Date

30/11/2026

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Jane Barlow 0161 793 2372

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Tender Process via the Chest

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

n/a

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

No 

Yes

 

 

Accredited Living Wage Employer

Yes

 

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

LOT 2 – Statutory Homeless Supported Temporary Accommodation

Name of Successful Contractor

Salvation Army Housing Association

Supplier Registration Number

(to be supplied by Corporate Procurement)

IP15210R

Type of organisation

(to be supplied by Corporate Procurement)

Other

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£486,348.15

Full Project

Contract Duration

60 months

Contract Start Date

01/12/2021

Contract End Date

30/11/2026

Optional Extension Period 1

 12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Jane Barlow 0161 793 2372

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Tender Process via the Chest

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

n/a

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

 No

Yes

 

 

Accredited Living Wage Employer

Yes

 


 

The Reasons are: Without establishing new contracts for these services there will a significant gap in the availability of statutory (Part VII, Housing Act) homeless temporary accommodation, impacting on the councils ability to fulfil its statutory duty and/or at a significantly increased cost

 

Options considered and rejected were

Option 1 – Do nothing

Option 2 – Extend the existing contracts with Abbott Lodge and SASH

Assessment of Risk - Medium

 

The source of funding is Revenue Funding

The current source of funding is legacy supporting people funding for Abbott Lodge and spend to save for SASH.

 

Legal Advice obtained – Tony Hatton, Principal Solicitor

When commissioning contracts for the procurement of goods, services or  ...  view the full decision text for item 5a

5b

Request for Approval - Contract Award - Internal alterations project at Springwood Primary School pdf icon PDF 342 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the Schools Capital Maintenance Programme as detailed below:-

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Internal alterations at Springwood Primary School, Craig Hall site.

Name of Successful Contractor

            Schofield and Sons Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

                          025459259

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£171,921.00

Full Project £200,000.00

Contract Duration

                               7 weeks

Contract Start Date

19/07/2021

Contract End Date

03/09/2021

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

N/A

Contact Officer (Name & number)

Les Woolhouse Tel 0161 779 4961

Lead Service Group

People Services

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Minor Building Works Framework Lot 1 Agreement

Funding Source

Capital Programme

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


 

The Reasons are: To undertake internal alterations to provide sufficient kitchen, group rooms and storage areas  for the school. 

 

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

 

Assessment of Risk: Medium

 

The current kitchen and laundry are no longer suitable for the schools needs and the space can be reconfigured to provide sufficient space for catering needs and additional group rooms and storage space.

 

The source of funding is:

The sources of funding are those to support the schools capital maintenance programmes and are detailed in reports previously submitted for approval

 

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 1.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation  ...  view the full decision text for item 5b

5c

Request for Approval to Go Out to Tender - Salford City Centre Bee Network pdf icon PDF 628 KB

Additional documents:

6.

Any other business - Part 1 (open to the public)

7.

Date and time of next meeting

10:00am on Wednesday 28 July 2021, venue to be confirmed.