Agenda and decisions

Procurement Board - Wednesday, 7 July 2021 10.00 am

Venue: 100 Embankment - Cathedral Approach, Salford, M3 7NJ. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on 23 June 2021 PDF 298 KB

Matters arising

Decision items - Part 1 (open to the public)

Request for Approval - Contract Award - Commissioned Statutory Homeless Supported Temporary Accommodation Projects PDF 475 KB

Decision:

Salford City Council - Record of Decision

I Bill Hinds, Lead Member for Finance and Support Services and Chair of the Procurement Board, do hereby approve the award of the Commissioned Contract for the Statutory Homeless Supported Temporary Accommodation Projects for LOT 1 to The Riverside Group and LOT 2 to Salvation Army Housing Association as outlined in the tables below.

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	LOT 1 – Statutory Homeless Supported Temporary Accommodation
Name of Successful Contractor	The Riverside Group
Supplier Registration Number (to be supplied by Corporate Procurement)	30938R
Type of organisation (to be supplied by Corporate Procurement)	Other
Status of Organisation (to be supplied by Corporate Procurement)	Non-SME
Contract Value	£375,610	Full Project
Contract Duration	60 months
Contract Start Date	01/12/2021
Contract End Date	30/11/2026
Optional Extension Period 1	12 months
Optional Extension Period 2	12 months
Who will approve each Extension Period?	Procurement Board (extension > £150k)
Contact Officer (Name & number)	Jane Barlow 0161 793 2372
Lead Service Group	Place
How the contract was procured? (to be supplied by procurement)	Open Tender Process via the Chest
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date	n/a
Funding Source	Revenue Budget
Ethical Contractor	Mayor’s Employment Charter Committed to sign up to charter		No Yes
	Accredited Living Wage Employer		Yes

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	LOT 2 – Statutory Homeless Supported Temporary Accommodation
Name of Successful Contractor	Salvation Army Housing Association
Supplier Registration Number (to be supplied by Corporate Procurement)	IP15210R
Type of organisation (to be supplied by Corporate Procurement)	Other
Status of Organisation (to be supplied by Corporate Procurement)	Non-SME
Contract Value	£486,348.15	Full Project
Contract Duration	60 months
Contract Start Date	01/12/2021
Contract End Date	30/11/2026
Optional Extension Period 1	12 months
Optional Extension Period 2	12 months
Who will approve each Extension Period?	Procurement Board (extension > £150k)
Contact Officer (Name & number)	Jane Barlow 0161 793 2372
Lead Service Group	Place
How the contract was procured? (to be supplied by procurement)	Open Tender Process via the Chest
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date	n/a
Funding Source	Revenue Budget
Ethical Contractor	Mayor’s Employment Charter Committed to sign up to charter		No Yes
	Accredited Living Wage Employer		Yes

The Reasons are: Without establishing new contracts for these services there will a significant gap in the availability of statutory (Part VII, Housing Act) homeless temporary accommodation, impacting on the councils ability to fulfil its statutory duty and/or at a significantly increased cost

Options considered and rejected were

Option 1 – Do nothing

Option 2 – Extend the existing contracts with Abbott Lodge and SASH

Assessment of Risk - Medium

The source of funding is Revenue Funding

The current source of funding is legacy supporting people funding for Abbott Lodge and spend to save for SASH.

Legal Advice obtained – Tony Hatton, Principal Solicitor

When commissioning contracts for the procurement of goods, services or ... view the full decision text for item 5a

Request for Approval - Contract Award - Internal alterations project at Springwood Primary School PDF 342 KB

Decision:

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board , in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the Schools Capital Maintenance Programme as detailed below:-

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Internal alterations at Springwood Primary School, Craig Hall site.
Name of Successful Contractor	Schofield and Sons Limited
Supplier Registration Number (to be supplied by Corporate Procurement)	025459259
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value	£171,921.00	Full Project £200,000.00
Contract Duration	7 weeks
Contract Start Date	19/07/2021
Contract End Date	03/09/2021
Optional Extension Period 1	N/A
Optional Extension Period 2	N/A
Who will approve each Extension Period?	N/A
Contact Officer (Name & number)	Les Woolhouse Tel 0161 779 4961
Lead Service Group	People Services
How the contract was procured? (to be supplied by procurement)	Framework Call-off (Mini Competition)
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date	Minor Building Works Framework Lot 1 Agreement
Funding Source	Capital Programme
Ethical Contractor	Mayor’s Employment Charter Committed to sign up to the Charter
	Accredited Living Wage Employer

The Reasons are: To undertake internal alterations to provide sufficient kitchen, group rooms and storage areas for the school.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: Medium

The current kitchen and laundry are no longer suitable for the schools needs and the space can be reconfigured to provide sufficient space for catering needs and additional group rooms and storage space.

The source of funding is:

The sources of funding are those to support the schools capital maintenance programmes and are detailed in reports previously submitted for approval

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 1.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation ... view the full decision text for item 5b

Request for Approval to Go Out to Tender - Salford City Centre Bee Network PDF 628 KB

Additional documents:

Any other business - Part 1 (open to the public)

Date and time of next meeting

10:00am on Wednesday 28 July 2021, venue to be confirmed.