Agenda and decisions

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contracts for service, maintenance and data management of the GM Combined Air Quality Monitoring Network (GMAQN) as detailed in the table below:

The Reasons are: The purpose of this report is to seek approval to award a contract for the service, maintenance and data management of the GMAQN for two years from 1^st September 2021 to 31^st August 2023, with an option to extend for a  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the Capital Programme as detailed below:-

The Reasons are: To reduce Anti-social behaviour activities and the preparation of the site for re-development.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: High

The works have been identified as a priority under the capital programme as the building has become a concern due to ASBO, which has resulted in an increase amount of vandalism after being vacated by the BBC Northwest. 

The building contains significant amounts of asbestos material for, which removal will be under a controlled licenced requirement and will dictate the speed of the demolition. Connell Brothers hold a full 3-year asbestos removal licence and are long standing members of ARCA (Asbestos Removal Contractors Association).

With Connell Brothers controlling ‘in house’ both the licenced asbestos removal work and the demolition work this will help eliminate any problems associated with placing a heavy reliance on a sub-contracted 3rd party licenced asbestos removal contractor. Given urgency to demolish the building it is deemed advantageous to appoint a demolition contractor who holds an asbestos removal licence.

The source of funding is:

The source of funding is: 2020/21 Capital Programme

Expenditure Code: D09335

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the capital programme as detailed below:-

The Reasons are: To appoint a constructor partner on the design and build housing project to finalise costs and agreed budgets for Stage 2 of the design and build procurement route.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: Medium.

The programme has been developed to achieve the delivery of contracts to meet the grant funding criteria and the necessary phased completion dates.

Procurement Board should note that full ownership control of the site has not yet been secured.

This will be a risk to development progression and business plan viability if not resolved quickly and at reasonable cost. Officers are confident this can be achieved.

The source of funding is:

The cost of this scheme is built into the approved capital programme funded from a combination of self-financing borrowing and grant funding on the basis that all units will ultimately be funded by Derive on their transfer at completion.

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the public procurement regulations and its own Contractual Standing Orders, failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Innovation Chain Framework.

The purpose of a framework agreement is to select through a procurement/evaluation process a number of providers who can meet  ...  view the full decision text for item 5c

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract as outline in the table below:

The Reasons are the existing choice based lettings website, Salford Home Search, is no longer fit for purpose.  It is not possible to interface it with the homelessness case management system resulting in the duplication of inputting for the Housing Options Team resulting in unnecessary work.  The reporting function is limited and there are not the resources available to update it.  By combining the two existing contracts with Locata, the homelessness case management and CBL, there will be greater financial control.      

Options considered and rejected were to develop a new in-house system because it is not possible to interface with the existing homelessness case management system.              

Assessment of Risk - the current system is inefficient, outdated and unsupported. If the contract is not awarded, staff resources will continue to be wasted through the duplication of work and the completion of manual tasks that could be automated.

Landlords will continue to lose rental income due to the lack of flexibility imposed by a prescribed bidding cycle as opposed to being able to advertise properties as soon as notice is given by the tenant.

Award of the contract will enable greater financial control.

The source of funding is Ministry of Housing, Communities and Local Government Homelessness Prevention Funding.

Legal Advice obtained from Tony Hatton, Shared Legal Services

Financial Advice obtained from Gemma Singleton, Finance Officer

Procurement Advice obtained Emma Heyes, Category Manager

HR Advice obtained n/a

Climate Change Implications obtained from Michael Hemingway,

The following documents have been used to assist the decision process.

n/a

Contact Officer: Jane Anderson

Telephone number: 0161 793 2078

The Lead Member has been consulted and is supportive of the proposed contract.

This matter is not subject to consideration  ...  view the full decision text for item 5d

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the corporate capital programme as detailed below:-

The Reasons are: To refurbish outdated accommodation and provide suitable workspaces that are in alignment with the Council’s corporate strategy.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: High

The current office accommodation is no longer suitable for the councils needs in delivering its frontline and essential services.  Following the coronavirus pandemic it has been established that the workspaces require reconfiguration/refurbishment to meet the requirements of the service areas and the welfare areas improving to improve cleaning and sanitisation. This will provide safe flexible working areas to assist in the delivery of Council services to the residents of Salford.

The source of funding is:

Corporate capital programme 2021/22

Expenditure code: C00210

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers  ...  view the full decision text for item 5e

10:00am on Wednesday 4^th August 2021, venue to be confirmed.