Agenda and decisions

Venue: 100 Embankment - Cathedral Approach, Salford, M3 7NJ. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on 7th July 2021 pdf icon PDF 306 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Request for Approval - Contract Award - Service, Maintenance and Data Management of the GM Combined Air Quality Network - Ben Rose pdf icon PDF 542 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contracts for service, maintenance and data management of the GM Combined Air Quality Monitoring Network (GMAQN) as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Lot 1: Equipment Servicing & Maintenance of the Greater Manchester Air Quality Monitoring Network

Name of Successful Contractor

Enviro Technology Services Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

1726773

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£60,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/09/2021

Contract End Date

31/08/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Ben Rose  Tel: 0161 607 6964

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

 

 

Funding Source

External Funding Source (please identify below)

Revenue Budget. The cost of the service is split between the other 9 GM authorities and TfGM, therefore there will be no contribution from Salford.

 

 

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

 

 

 

 

Accredited Living Wage Employer

 

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Lot 2: Data Management & Ratification of the Greater Manchester Air Quality Monitoring Network

Name of Successful Contractor

Ricardo AEA Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

8229264

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£42,000

Per Annum (estimated average)

Contract Duration

24 months

Contract Start Date

01/09/2021

Contract End Date

31/08/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Ben Rose  Tel: 0161 607 6964

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

External Funding Source (please identify below)

Revenue Budget. The cost of the service is split between the other 9 GM authorities and TfGM, therefore there will be no contribution from Salford.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

 

 

 

 

Accredited Living Wage Employer

 

 


 

The Reasons are: The purpose of this report is to seek approval to award a contract for the service, maintenance and data management of the GMAQN for two years from 1st September 2021 to 31st August 2023, with an option to extend for a  ...  view the full decision text for item 5a

5b

Request for Approval - St George's RC High School Demolition - Jon Phillips pdf icon PDF 338 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the Capital Programme as detailed below:-

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Demolition of the former St Georges RC High School

Name of Successful Contractor

Connell Brothers Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

                          02475702

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£334,000.00

Full Project £390,000.00

Contract Duration

                               17 weeks

Contract Start Date

30/08/2021

Contract End Date

24/12/2021

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

N/A

Contact Officer (Name & number)

Jon Phillips; Tel 0161 779 4814

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Demolition & Associated Service Framework Agreement

Funding Source

Capital Programme

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


The Reasons are: To reduce Anti-social behaviour activities and the preparation of the site for re-development.

 

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

 

Assessment of Risk: High

 

The works have been identified as a priority under the capital programme as the building has become a concern due to ASBO, which has resulted in an increase amount of vandalism after being vacated by the BBC Northwest. 

 

The building contains significant amounts of asbestos material for, which removal will be under a controlled licenced requirement and will dictate the speed of the demolition. Connell Brothers hold a full 3-year asbestos removal licence and are long standing members of ARCA (Asbestos Removal Contractors Association).

 

With Connell Brothers controlling ‘in house’ both the licenced asbestos removal work and the demolition work this will help eliminate any problems associated with placing a heavy reliance on a sub-contracted 3rd party licenced asbestos removal contractor. Given urgency to demolish the building it is deemed advantageous to appoint a demolition contractor who holds an asbestos removal licence.

 

The source of funding is:

 

The source of funding is: 2020/21 Capital Programme

Expenditure Code: D09335

 

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise  ...  view the full decision text for item 5b

5c

Request for Approval - Contract Award - Longshaw Drive House - Agreement of Tender Stage 1 to Undertake Design and Costings to Stage 2 - Tracy Squirrell pdf icon PDF 477 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the capital programme as detailed below:-

 

Detail required

Answers

Partial internal refurbishment of the Civic centre, Swinton

Design and Build Contract for a Housing Project at Long Shaw Drive

Name of Successful Contractor

            Crossfield Construction Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

                          07963048

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£331,347.45

Full Project £349,000 including surveys and associated costs

Contract Duration

                               Approx. 9 months

Contract Start Date

01/08/2021

Contract End Date

30/04/2022

Optional Extension Period 1

Months

Optional Extension Period 2

Months

Who will approve each Extension Period?

Choose an item

Contact Officer (Name & number)

Andrew Leigh 07970 379519

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Innovation Chain Framework

Funding Source

Capital Programme

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


 

The Reasons are: To appoint a constructor partner on the design and build housing project to finalise costs and agreed budgets for Stage 2 of the design and build procurement route.

 

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

 

Assessment of Risk: Medium.

 

The programme has been developed to achieve the delivery of contracts to meet the grant funding criteria and the necessary phased completion dates.

 

Procurement Board should note that full ownership control of the site has not yet been secured.

 

This will be a risk to development progression and business plan viability if not resolved quickly and at reasonable cost. Officers are confident this can be achieved.

 

The source of funding is:

 

The cost of this scheme is built into the approved capital programme funded from a combination of self-financing borrowing and grant funding on the basis that all units will ultimately be funded by Derive on their transfer at completion.

 

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

 

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the public procurement regulations and its own Contractual Standing Orders, failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Innovation Chain Framework.

 

The purpose of a framework agreement is to select through a procurement/evaluation process a number of providers who can meet  ...  view the full decision text for item 5c

5d

Request for Approval - Contract Award - Purchase of a Choice Based Lettings Management System and on-going Homelessness Prevention and Advice System - Jane Anderson pdf icon PDF 320 KB

Additional documents:

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract as outline in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Choice Based Lettings Management System and on-going Homelessness Prevention and Advice System

Name of Successful Contractor

Locata

Supplier Registration Number

(to be supplied by Corporate Procurement)

04419315

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£99,400

Full Project

Contract Duration

24 months

Contract Start Date

15/11/2021

Contract End Date

14/11/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Jane Anderson – 0161 793 2078

Lead Service Group

People Services

How the contract was procured?

(to be supplied by procurement)

Direct award

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Crown Commercial Services

G-Cloud 12 Framework

Funding Source

External Funding Source (please identify below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

 

 


 

The Reasons are the existing choice based lettings website, Salford Home Search, is no longer fit for purpose.  It is not possible to interface it with the homelessness case management system resulting in the duplication of inputting for the Housing Options Team resulting in unnecessary work.  The reporting function is limited and there are not the resources available to update it.  By combining the two existing contracts with Locata, the homelessness case management and CBL, there will be greater financial control.      

Options considered and rejected were to develop a new in-house system because it is not possible to interface with the existing homelessness case management system.              

Assessment of Risk - the current system is inefficient, outdated and unsupported. If the contract is not awarded, staff resources will continue to be wasted through the duplication of work and the completion of manual tasks that could be automated.

Landlords will continue to lose rental income due to the lack of flexibility imposed by a prescribed bidding cycle as opposed to being able to advertise properties as soon as notice is given by the tenant.

Award of the contract will enable greater financial control.


 

The source of funding is Ministry of Housing, Communities and Local Government Homelessness Prevention Funding.

 

Legal Advice obtained from Tony Hatton, Shared Legal Services

 

Financial Advice obtained from Gemma Singleton, Finance Officer

 

Procurement Advice obtained Emma Heyes, Category Manager

 

HR Advice obtained n/a

 

Climate Change Implications obtained from Michael Hemingway,

 

 

The following documents have been used to assist the decision process.

 

n/a

Contact Officer: Jane Anderson

Telephone number: 0161 793 2078

 

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

This matter is not subject to consideration  ...  view the full decision text for item 5d

5e

Request for Approval - Civic Centre Refurbishment - Dave Lyon pdf icon PDF 342 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the corporate capital programme as detailed below:-

 

Detail required

Answers

Partial internal refurbishment of the Civic centre, Swinton

Partial internal refurbishment of the Civic centre, Swinton

Name of Successful Contractor

            Seddon Construction Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

                          03578140

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£201,653.11

Full Project £222,750.00

Contract Duration

                               15 weeks

Contract Start Date

09/08/2021

Contract End Date

19/11/2021

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

N/A

Contact Officer (Name & number)

Les Woolhouse Tel 0161 779 4961

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Minor Building Works Framework Lot 2 Agreement

Funding Source

Capital Programme

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


 

The Reasons are: To refurbish outdated accommodation and provide suitable workspaces that are in alignment with the Council’s corporate strategy.

 

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

 

Assessment of Risk: High

 

The current office accommodation is no longer suitable for the councils needs in delivering its frontline and essential services.  Following the coronavirus pandemic it has been established that the workspaces require reconfiguration/refurbishment to meet the requirements of the service areas and the welfare areas improving to improve cleaning and sanitisation. This will provide safe flexible working areas to assist in the delivery of Council services to the residents of Salford.

 

The source of funding is:

Corporate capital programme 2021/22

Expenditure code: C00210

 

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers  ...  view the full decision text for item 5e

6.

Any other business - Part 1 (open to the public)

7.

Date and time of next meeting

10:00am on Wednesday 4th August 2021, venue to be confirmed.