Agenda and decisions
PDF 187 KBVenue: 100 Embankment - Cathedral Approach, Salford, M3 7NJ. View directions
Contact: Carol Eddleston, Senior Democratic Services Advisor
| No. | Item | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Apologies for absence |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Declarations of interest |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
To approve, as a correct record, the minutes of the meeting held on 28 July 2021 |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Matters arising |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Decision items - Part 1 (open to the public) |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Request for Approval to Go Out To Tender - Insurance Catastrophe Cover |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Decision: Salford City Council - Record of Decision
I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:
This report is seeking approval from the Procurement Board for the continued contract with NEC Software Solutions (NEC) (formerly known as Northgate Public Services Limited), included is the ongoing annual payment of the support and maintenance contract for the software application that supports the administration of Council Tax, Business Rates, Housing Benefits and Council Tax Reduction. This also includes approval to migrate hosting to NEC of Revenues and Benefits.
This also includes approval to migrate hosting to NEC of Revenues and Benefits, together with a business case to include a Fixed Term Support arrangement and additional functionality for a period of 5 years with a potential 2-year extension.
There are several risks in not approving the exception which include no supplier support to fix software issues or assistance to bring in legislative changes, increased risk of service disruption affecting administration of Council Tax, Business Rates, Housing Benefit, Council Tax Reduction and Customer self-serve functions such as online benefit applications.
The source of funding is Revenue Budget
Procurement Advice obtained.
HR Advice obtained.
Climate Change Implications obtained.
The following documents have been used to assist the decision process. Salford City Council Hosting proposal.docx
This matter is also subject to consider by the Lead Member for Finance and Support Services. The Lead Member has been consulted and is supportive of the proposed contract.
The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.
* This decision was published on 4 August 2021 * This decision will come into force at 4.00 p.m. on 11 August 2021 ... view the full decision text for item 5b |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Request for Approval - Contract Award - Civic Centre Refurbishment - Furniture Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the corporate capital programme as detailed below:-
The Reasons are: To supply new desking, storage and tables to enable the creation of workspaces to support the implementation of MyWork principles and programme.
Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders
The current desk layouts and furniture provision is no longer suitable for the councils needs in delivering its frontline and essential services. Following the coronavirus pandemic it has been established that the workspaces currently provided are no longer suitable and new fit for purpose workstations, project desking and breakout area furniture is required to a substantially smaller area.
This will provide a safe flexible working areas to assist in the delivery of Council services to the residents of Salford. An early award will mitigate the risk of a cost increase and our suppliers are advising a likely 10% market led inflationary price increase on furniture supply.
Corporate capital programme 2021/22 Expenditure code: C00210
Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.
When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of this contract follows a selection exercise to enable a direct call-off in accordance with the YPO Office Furniture Solutions and Associated Services Framework Agreement for the supply ... view the full decision text for item 5c |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Any other business - Part 1 (open to the public) |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
Date and time of next meeting Date and venue to be confirmed. |
|||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||