Agenda and decisions

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract as detailed in the table below:

The reasons are

To meet our statutory duties under Health and Social Care Act 2012 to deliver Healthwatch.

Options considered and rejected were

Option 1 - Extend for 1 year and go out to market

Option 2 - Extend for 1 year with provision for a further 1-year extension and go out to market

Assessment of risk

Medium

The source of funding is

Funded from People (Adults) mainstream funding and the Local Reform and Community Voices (LRCV) grant.

Legal advice obtained

Yes, legal support the decision to extend the  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract as detailed in the table below:

The reasons are

Meet our statutory duties under Health and Social Care Act 2012 to deliver and Advocacy service

Options considered and rejected were

To go out to procurement for a new service which would commence 1^st April 2021.

Assessment of risk

Low

The source of funding is

Part Integrated Fund and part People Adults revenue budget

Legal advice obtained

Yes, legal support the decision to extend the contract by 12 months.

Financial advice obtained

Provided by Salford City Council

Procurement advice obtained

Provided by Salford City Council

HR advice obtained  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of the Contract for Tech and Tea (Age Friendly Salford) detailed in the table below:

The reasons are

§  A full procurement exercise will be undertaken during the period of the extension. Delays in this starting this process, in line with the current end date of 31^st March 2022 are due to the impact of staff capacity as they have been supporting the City’s response to the COVID-19 pandemic.

Options considered and rejected were

§  Cease the contract on 31/03/2022– this would de-stabilise the system and create demand for higher level social care services.

Assessment of risk – Continuation of the service would prevent a low risk as an ‘as is’ provision would be maintained.

The source of funding is Integrated Fund

Legal advice obtained - Yes

Financial advice obtained - Yes

Procurement advice obtained - Yes

HR advice obtained – N/A

Climate change implications obtained – Yes

Documents used

The following documents have been used to assist the decision process.

Procurement Board Paper on 22^nd September 2021 - Approval to go out to competition for an Age Well service supporting older adults in Salford.

Contact details

Contact Officer:  Samantha Mansfield / Jessica Ta’ati 

Telephone number: 07816 084328 / 07890 386677

·       This matter is also subject to consider by the Lead Member for Adult’s Services, Health and Wellbeing

·       The Lead Member has been consulted and is supportive of the proposed contract.

*         This decision was published on 23 September 2021

*         This decision will come in force at 4.00 p.m. on 30 September 2021 unless it is called-in in accordance with the Decision Making Process  ...  view the full decision text for item 5c

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the corporate capital programme as detailed below:-

The Reasons are: To undertake the replacement of timbers damaged by fungal decay throughout the building and necessary treatment.  Works to include repairs to the roofs and rainwater goods to prevent further water ingress.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: High

The future development of the site will be comprised as the works are to ensure the building is a safe place to work in for redevelopment and reoccupation.

The source of funding is:

Corporate capital programme 2021/22

Expenditure code:

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation etc. depending on the circumstances. A contract will then be formed between the Council and  ...  view the full decision text for item 5d

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

The Reasons are

1. Gore Street Connection gained programme entry to Tranche 5 of the Mayors Challenge Fund (MCF) in June 2019. To date approval has been granted for the advanced drawdown of £168,560.41 to fund scheme development up to business case submission.  

2. The majority of the scheme’s funding is to come from the Mayor’s Challenge Fund. A business case for the scheme has been submitted to Transport for Greater Manchester to award funding for the delivery of the scheme. The outcome of the assessment of the business case and approval for funding is expected in September 2021.

3.     A local contribution, in the form of funding reassigned from underspend from the DfT Pinch Point grant, is in place to contribute to the funding of the Gore Street Scheme.

4.     A compliant mini-competition has taken place, using an existing framework, to select a preferred Principal Contractor.

5. If approved, the scheme is proposed to commence 15th November 2021.

Options considered and rejected were

The procurement route selected for Gore Street Connection was the City Council’s existing Bolton Council Highways Framework Contract – Lot 1 (NEC4 Option B – Priced Contract with Bill of Quantities).

All five tenderers on the framework were invited to tender in the form of a mini-competition. There were four returned tenders, all of which were compliant.

Tender evaluations were undertaken by representatives of the Engineering and Landscape team who have been involved in the design of the project and in the preparation of the tender documents.

Based upon the scoring criteria, Rosgal Limited received the highest overall score and was deemed the most economically advantageous tender, based upon the quality and pricing assessment. As a result, they are the contractor recommended for award.

The tendered price submitted by Rosgal Limited was the second  ...  view the full decision text for item 5e

10:00am on Wednesday 29^th September, Salford Suite, Civic Centre, Chorley Road, Swinton, M28 5DA.