Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions
Contact: Carol Eddleston, Senior Democratic Services Advisor
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Apologies for absence |
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Declarations of interest |
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To approve, as a correct record, the minutes of the meeting held on 1st September 2021 |
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Matters arising |
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Decision items - Part 1 (open to the public) |
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Decision: Salford City Council - Record of Decision
I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract as detailed in the table below:
To meet our statutory duties under Health and Social Care Act 2012 to deliver Healthwatch. Options considered and rejected were
Option 1 - Extend for 1 year and go out to market Option 2 - Extend for 1 year with provision for a further 1-year extension and go out to market Medium Funded from People (Adults) mainstream funding and the Local Reform and Community Voices (LRCV) grant.
Yes, legal support the decision to extend the ... view the full decision text for item 5a |
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Additional documents:
Decision: Salford City Council - Record of Decision
I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract as detailed in the table below:
Meet our statutory duties under Health and Social Care Act 2012 to deliver and Advocacy service
Options considered and rejected were To go out to procurement for a new service which would commence 1st April 2021.
Low
Part Integrated Fund and part People Adults revenue budget
Yes, legal support the decision to extend the contract by 12 months.
Provided by Salford City Council
Procurement advice obtained Provided by Salford City Council
HR advice obtained ... view the full decision text for item 5b |
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Additional documents:
Decision: Salford City Council - Record of Decision
I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of the Contract for Tech and Tea (Age Friendly Salford) detailed in the table below:
§ A full procurement exercise will be undertaken during the period of the extension. Delays in this starting this process, in line with the current end date of 31st March 2022 are due to the impact of staff capacity as they have been supporting the City’s response to the COVID-19 pandemic. Options considered and rejected were § Cease the contract on 31/03/2022– this would de-stabilise the system and create demand for higher level social care services.
Assessment of risk – Continuation of the service would prevent a low risk as an ‘as is’ provision would be maintained.
The source of funding is Integrated Fund
Financial advice obtained - Yes
Procurement advice obtained - Yes
HR advice obtained – N/A
Climate change implications obtained – Yes
Documents used The following documents have been used to assist the decision process. Procurement Board Paper on 22nd September 2021 - Approval to go out to competition for an Age Well service supporting older adults in Salford.
Contact Officer: Samantha Mansfield / Jessica Ta’ati Telephone number: 07816 084328 / 07890 386677
· This matter is also subject to consider by the Lead Member for Adult’s Services, Health and Wellbeing · The Lead Member has been consulted and is supportive of the proposed contract.
* This decision was published on 23 September 2021 * This decision will come in force at 4.00 p.m. on 30 September 2021 unless it is called-in in accordance with the Decision Making Process ... view the full decision text for item 5c |
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Decision: Salford City Council - Record of Decision
I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the corporate capital programme as detailed below:-
The Reasons are: To undertake the replacement of timbers damaged by fungal decay throughout the building and necessary treatment. Works to include repairs to the roofs and rainwater goods to prevent further water ingress.
Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders
The future development of the site will be comprised as the works are to ensure the building is a safe place to work in for redevelopment and reoccupation.
Corporate capital programme 2021/22 Expenditure code:
Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.
When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.
The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation etc. depending on the circumstances. A contract will then be formed between the Council and ... view the full decision text for item 5d |
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Request for Approval - Contract Award - Gore Street Highway Improvements - Simon Telford Decision: Salford City Council - Record of Decision
I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:
3. A local contribution, in the form of funding reassigned from underspend from the DfT Pinch Point grant, is in place to contribute to the funding of the Gore Street Scheme.
4. A compliant mini-competition has taken place, using an existing framework, to select a preferred Principal Contractor.
Options considered and rejected were The procurement route selected for Gore Street Connection was the City Council’s existing Bolton Council Highways Framework Contract – Lot 1 (NEC4 Option B – Priced Contract with Bill of Quantities). All five tenderers on the framework were invited to tender in the form of a mini-competition. There were four returned tenders, all of which were compliant. Tender evaluations were undertaken by representatives of the Engineering and Landscape team who have been involved in the design of the project and in the preparation of the tender documents. Based upon the scoring criteria, Rosgal Limited received the highest overall score and was deemed the most economically advantageous tender, based upon the quality and pricing assessment. As a result, they are the contractor recommended for award. The tendered price submitted by Rosgal Limited was the second ... view the full decision text for item 5e |
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Any other business - Part 1 (open to the public) |
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Date and time of next meeting 10:00am on Wednesday 29th September, Salford Suite, Civic Centre, Chorley Road, Swinton, M28 5DA. |