Agenda and decisions

Procurement Board - Wednesday, 10 November 2021 10.00 am

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on 27th October 2021 PDF 295 KB

Matters arising

To note that the items deferred at the last meeting, 5(a) Islington Park Improvement Scheme and 5(b) GM Clean Air Zone Street Lighting Column Replacements are intended to be presented at the next meeting to allow the requested Social Value information to be collated

Decision items - Part 1 (open to the public)

Request for Approval - Contract Award - Hollybank Supported Housing - Re-roofing - Tracy Squirrel PDF 411 KB

Decision:

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board , in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the corporate capital programme as detailed below:-

Detail required	Answers
Partial internal refurbishment of the Civic centre, Swinton	Re-roofing of Hollybank supported housing building
Name of Successful Contractor	Wright Build Ltd
Supplier Registration Number (to be supplied by Corporate Procurement)	01401191
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value	£166,091.00	Full Project £195,000.00
Contract Duration	10 weeks
Contract Start Date	17/11/2021
Contract End Date	21/01/2022
Optional Extension Period 1	N/A
Optional Extension Period 2	N/A
Who will approve each Extension Period?	N/A
Contact Officer (Name & number)	Les Woolhouse Tel 07713 786 093
Lead Service Group	Place
How the contract was procured? (to be supplied by procurement)	Framework Call-Off (Mini Competition)
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date	Minor Building Works Framework Lot 2
Funding Source	Capital Programme
Ethical Contractor	Mayor’s Employment Charter Committed to sign up to the Charter
	Accredited Living Wage Employer Committed to become accredited

The Reasons are: To undertake the replacement pitched and flat roofs. The building has been subjected to water ingress which has damaged the internal areas.

The works comprise of stripping of all the existing roofs. Replacing the tiled roofs with tiling of the same quality; and installation of a new roof deck, insulation and a seamless cold applied built up roofing system to the flat roof.

The works and products will be covered by guarantees of 15 years for the pitched roof and 20 years for the flat roof areas.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: High

Sections of the roof have reached the end of their economic life and works are required to prevent the possibility of water ingress and potential closure of the building.

The source of funding is:

Corporate capital programme 2021/22

Expenditure code: P00015

Legal Advice obtained. Supplied by: The Shared Legal Service – Contact Officer and telephone number: Tony Hatton – Principal Solicitor tel. 0161 219 6323

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, ... view the full decision text for item 5a

Request for Approval - Exception to Contractual Standing Orders - Contract Award - Public Sector Decarbonisation Scheme - Solar PV Installation on SCC Assets - Hayley Nixon PDF 394 KB

Decision:

Salford City Council - Record of Decision

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Installation of roof mounted Solar PV as detailed in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Installation of roof mounted Solar PV in support of the Greater Manchester Regional Heat and Energy Decarbonisation Delivery Scheme
Name of Successful Contractor	NPS Energy Limited
Supplier Registration Number (to be supplied by Corporate Procurement)
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	Non-SME
Contract Value (£)	£607,000 full project
Contract Duration	6 months
Contract Start Date	01/11/2021
Contract End Date	31/03/2022
Optional Extension Period 1	N/A
Optional Extension Period 2	N/A
Who will approve each Extension Period?	Procurement Board (extension > £150k)
Contact Officer (Name & number)	Majid Maqbool
Lead Service Group	Choose an item.
Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition	Tick if it applies
Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body	Tick if it applies
Reason for CSO Exception: Delivers Best Value to the Council	Tick if it applies
Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation	Tick if it applies
Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition	Tick if it applies
Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents	Tick if it applies
Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.	Tick if it applies
Funding Source	Choose an item.
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to the Charter
EC: Accredited Living Wage Employer

The reasons are

Based on the timescales of delivery in order to be able to satisfy the grant funding conditions and claim the grant by Mar 22. Alongside this and the difficulties of partners to procure contractors to the original works and demand for the supply chain for the materials to install, the appointment of NPS Energy Ltd ... view the full decision text for item 5b

Any other business - Part 1 (open to the public)

Date and time of next meeting

10:00am on Wednesday 24^th November 2021 in the Salford Suite, Civic Centre, Chorley Road, Swinton, M27 5DA.