Agenda and decisions

Procurement Board - Wednesday, 10 November 2021 10.00 am

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on 27th October 2021 pdf icon PDF 295 KB

4.

Matters arising

To note that the items deferred at the last meeting, 5(a) Islington Park Improvement Scheme and 5(b) GM Clean Air Zone Street Lighting Column Replacements are intended to be presented at the next meeting to allow the requested Social Value information to be collated

5.

Decision items - Part 1 (open to the public)

5a

Request for Approval - Contract Award - Hollybank Supported Housing - Re-roofing - Tracy Squirrel pdf icon PDF 411 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the corporate capital programme as detailed below:-

 

Detail required

Answers

Partial internal refurbishment of the Civic centre, Swinton

Re-roofing of Hollybank supported housing building

Name of Successful Contractor

Wright Build Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

01401191

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£166,091.00

Full Project £195,000.00

Contract Duration

                               10 weeks

Contract Start Date

17/11/2021

Contract End Date

21/01/2022

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

N/A

Contact Officer (Name & number)

Les Woolhouse Tel 07713 786 093

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework Call-Off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Minor Building Works Framework Lot 2

Funding Source

Capital Programme

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

Committed to become accredited

 

 

 

The Reasons are: To undertake the replacement pitched and flat roofs.  The building has been subjected to water ingress which has damaged the internal areas. 

The works comprise of stripping of all the existing roofs.  Replacing the tiled roofs with tiling of the same quality; and installation of a new roof deck, insulation and a seamless cold applied built up roofing system to the flat roof.

The works and products will be covered by guarantees of 15 years for the pitched roof and 20 years for the flat roof areas.

 

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

 

Assessment of Risk: High

Sections of the roof have reached the end of their economic life and works are required to prevent the possibility of water ingress and potential closure of the building.

 

The source of funding is:

Corporate capital programme 2021/22

Expenditure code: P00015

 

Legal Advice obtained. Supplied by: The Shared Legal Service – Contact Officer and telephone number: Tony Hatton – Principal Solicitor tel. 0161 219 6323

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council,  ...  view the full decision text for item 5a

5b

Request for Approval - Exception to Contractual Standing Orders - Contract Award - Public Sector Decarbonisation Scheme - Solar PV Installation on SCC Assets - Hayley Nixon pdf icon PDF 394 KB

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Installation of roof mounted Solar PV as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Installation of roof mounted Solar PV in support of the Greater Manchester Regional Heat and Energy Decarbonisation Delivery Scheme

Name of Successful Contractor

NPS Energy Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value (£)

£607,000 full project

Contract Duration

 6 months

Contract Start Date

01/11/2021

Contract End Date

31/03/2022

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Majid Maqbool

Lead Service Group

Choose an item.

Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the Council

Tick if it applies

Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Tick if it applies

Funding Source

Choose an item.

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 

The reasons are

Based on the timescales of delivery in order to be able to satisfy the grant funding conditions and claim the grant by Mar 22. Alongside this and the difficulties of partners to procure contractors to the original works and demand for the supply chain for the materials to install, the appointment of NPS Energy Ltd  ...  view the full decision text for item 5b

6.

Any other business - Part 1 (open to the public)

7.

Date and time of next meeting

10:00am on Wednesday 24th November 2021 in the Salford Suite, Civic Centre, Chorley Road, Swinton, M27 5DA.