Agenda and decisions

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for the Greater Manchester Sexual Health Improvement Programmeas detailed in the table below:

The reasons are

1, A review was undertaken and concludes that PaSH is a unique provider of the services required across GM and there are no alternative providers with the knowledge and skills to deliver the services, hence no alternative routes to the market. 

2, Given there are no alternative providers, going out to tender would be a costly and time-consuming exercise resulting in  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reasons) highlighted in the table below and the award of the Contract as detailed in the table below:

The reasons are the conclusions of a light touch review as described in the report were that as the current provider of these services continues to provide value for money, deliver all outcomes and delivers significant added value in relation to the contract

Options considered and rejected were

Putting out for competitive tender, Insourcing

Assessment of risk low

The source of funding is  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the variation of an extension of a contract that was originally called off through the STAR framework 3924: AGMA Civil & Structural Engineering Professional Servicesfor the appointment of a project and programme manager to take a client lead on grant funded infrastructure projects.

The reasons are

• Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through both Active Travel Fund 3 (ATF 3) and the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF).

·        The City Council’s Regeneration Team has insufficient resource to adequately prepare the necessary business cases, project manage TfGM governance and the project procurement process associated with the funding requirements.

Options considered and rejected were

Consideration was given to seeking suitable resource from within the Council’s technical services team.  However, this was discounted on the basis that technical services already have inadequate resource to deliver projects in their programme of work. 

Assessment of risk

The significant risk is that without the extension of the resource, the Council does not have the ability to progress/deliver the infrastructure projects against which it has already secured funding. 

The source of funding

The City Council will cash flow the costs and claim in arrears, on a staged basis, from the grant funding body at the Greater Manchester Combined Authority (GMCA).

Legal advice obtained from Richard Purcell

Financial advice obtained from Natalie Birchall

Procurement advice obtained from Anthony Hilton

HR advice obtained from Steve Hulme

Climate change implications obtained from Mike Hemmingway

Documents used

The following documents have been used to assist the decision process.

Report of Strategic Director for Place 24 November 2021 – Approval for a variation to the extension of a Salford City Council Contract that was originally called off through the STAR framework 3924: AGMA Civil & Structural Engineering Professional Services for the appointment of a project and programme manager to take a client lead on grant funded infrastructure projects

Contact details

Contact Officer: Perry Twigg

Telephone number:    07966 316309

·        This matter is not subject to consideration by another Lead Member.

·        The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

*  ...  view the full decision text for item 5c

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract for the supply of liquid fuels as detailed in the table below:

The reasons are

The framework was established by YPO for the supply of fuels and has been used over the last two years and has the option to extend for a further two years on an annual basis, this offers best value for money due to the economies of scale based on volumes across AGMA and is a compliant route to market.

Options considered and rejected were

The original contract had an option to extend the contract for a further two years, annually.

It was considered favourable to request the extension option.

Assessment of risk –

High if the contract extension is not approved. Level of risk is low if approved as there would be formal contractual arrangement

The source of funding is - Revenue

Legal advice obtained - Yes Tony Hatton

Financial advice obtained - Yes Alison Smith

Procurement advice obtained - Yes Deborah Derbyshire

HR advice obtained N/A

Climate change implications obtained - Yes Michael Hemingway

Documents used

Procurement Board report to award an extension to an existing contract to the supplier identified following a mini competition undertaken by YPO presented on 24^th November 2021.

Contact details

Contact Officer:           Terry Dixie

Telephone number:  925 1046

·        This matter is not subject to consideration by another Lead Member.

·        The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods Scrutiny Panel

*         This decision was published on 24^th November 2021

*         This decision will come in force at 4.00 p.m. on 1^st December unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council - Record of Decision

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the approval to Award the Contract forGreater Manchester Clean Air Zone Street Lighting Column Replacements

The Reasons are

The City Council has been working with TfGM and the other 9 districts across Greater Manchester to deliver the Greater Manchester Clean Air Plan, including the GM Clean Air zone. The Clean Air Plan was approved at the Cabinet on 27^th July 2021.

The Clean Air Zone will include all of the roads within Greater Manchester, with the exception of the motorway network. Drivers will be informed of the operation and extents of the zone by highways signage. The scheme will be enforced with the use of more than 800 ANPR cameras installed across the network in Greater Manchester.

The majority of the cameras will be mounted on brackets on lighting columns with a limited number mounted on separate posts where there are no suitable lighting columns. As part of the design of the scheme the lighting columns in Salford where the cameras are proposed have been assessed. The conclusion of this assessment is that the street lighting columns are not suitable to support the additional weight of the bracket and two ANPR cameras without further structural testing. To reduce risk to the programme the replacement of lighting columns is the preferred way forward rather than testing the columns.

As a result, 72 lighting columns scattered across the City need to be replaced with uprated columns to enable the installation of the electrical equipment, brackets and ANPR cameras. 7 separate standalone posts will be installed by the ANPR camera contractor to complete the programme of ANPR cameras across the City.

As  ...  view the full decision text for item 5e

Salford City Council - Record of Decision

Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The award of the Contract forIslington Park Improvement Scheme to Horticon Limited subject to:

a)    Securing delivery funding through the Department for Transport’s (DfT’s) Active Travel Fund tranche 3 (ATF3) award; and

b)    Greater Manchester Combined Authority (GMCA) approval of a full business case and the signing of a delivery agreement for the Islington Park Improvement scheme.

The Reasons are

Islington park is in urgent need of improvement to create an outdoor place for the community to play and relax. The area has seen significant investment in residential properties and needs to be brought up to date into a vibrant and engaging green space. Horticon Limited have provided the best value for money for the proposed improvement works.

Options considered and rejected were

None

Assessment of Risk

Low risk:

o   Developers can seek to legally challenge the city council to claim back Section 106 monies if not used on a scheme that mitigates the impacts of that development and/or spent in line with the requirements of the Section 106 agreement.

o   The contractors on the landscape framework have a successful track record of delivering schemes on behalf of the City Council.

The source of funding is via £771,000 of DfT Active Travel Fund 3 (ATF3) grant awarded to Salford City Council. There is also an allocation of £91,124.55 Section 106 local match funding that can be secured by the City Council.

Legal Advice obtained

Supplied by Tony Hatton, Principal Solicitor, tel. 219 6323

Date: 13.10.21

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the requirements of the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which any subsequent award of a contract may be subject to legal challenge from an aggrieved provider. CSO’s apply to every contract, including temporary ones,  ...  view the full decision text for item 8a

10:00am on Wednesday 8^th December in the Salford Suite, Civic Centre, Chorley Road, Swinton, M27 5DA.