Agenda and decisions

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the City Council Constitution do hereby approve:

Salford City Council participating in the Greater Manchester Collaborative Contract for the Provision of Temporary Workers - via the use of a beneficiary agreement with Trafford Council who are the contracting authority with the provider.

The Reasons are:

The Council takes a number of strategic and operational workforce planning approaches to maintain appropriate staffing levels and ensure the right people with the right skills, knowledge and behaviours are in place at the right time to meet the short and long-term needs for effective service delivery.

However, a number of external and internal factors, many of which can be unpredictable, unplanned or immediate in need can affect staffing levels requiring a more immediate or temporary solution that typical resourcing routes may not be suitable to offer. 

Over a number of years, the Council has worked collaboratively with other regional local authorities and organisations to develop an approach to engaging temporary workers to reduce costs and risks for the organisation when it comes to maintaining the right employee levels for effective service delivery.

Throughout this time Salford has continued to be part of the collaborative arrangements with the current Greater Manchester Collaborative Contract in place since 2016 - via the use of a beneficiary agreement with Trafford Council who are the contracting authority with the provider.

The collaboration allows a managed service provision across the organisations which supports the following requirements:

• To operate in strategic partnership with the collaboration and, where appropriate/necessary, offer guidance on workforce planning, fulfilment methods and process governance.
• Operationally advise on agency worker needs, engagement and rates.
• Additional support in terms of advertising/marketing campaigns for hard to fill/niche roles along with direct contact with agencies to discuss the role requirements.
• Agency worker ordering including technical support.
• Supply chain management (including due diligence, compliance, eligibility to work, DBS and auditing).
• Vacancy filling including support through the process.
• Timesheets and payment.
• Invoicing.
• Issue resolution.
• Monitoring and reporting.

Assessment of Risk:

If the recommendation is not approved, then there is a substantial risk of the Council being charged higher rates for agency workers, and that we would not meet the shared standards in compliance/ safeguarding/ insurance etc.

The source of funding is:

All expenditure funded from the relevant service’s revenue budget.

Legal Advice obtained:

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition undertaken by STaR procurement (on behalf of Trafford BC) calling off the YPO framework on behalf of the other public bodies set out in the report which are parties to the collaboration agreement for the provision  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the extension of the Framework Agreement for Demolition and Associated Services for a further 6 months or until a new framework is in place as detailed in the table below:

The reasons are;

The purpose of this report is to request an Exception to Contractual Standing Orders to approve the award an extension of the Framework Agreement for Demolition and Associated Services, for a further 6 months or until a new framework is in place

Options considered and rejected were: - n/a

Assessment of risk:   High - If the framework is not extended for a further 6 months, buildings across the city, that are in a dangerous condition and others that are scheduled to be demolished, will remain exposed to the risk of anti-social behaviour activities in these areas, potentially put the public at risk of harm and have a detrimental effect on local residents.  The City Council will need to find an alternative procurement route at short notice to carry out works to make safe any dangerous buildings.

The source of funding is: The source of funding will vary from scheme to scheme although most will be capital.

Legal advice obtained:

Submitted by Tony Hatton, Principal Solicitor, Legal Services – 15/11/2021

Financial advice obtained:

Submitted by Alex Archer; Finance Manager – 15/11/2021

Procurement advice obtained:

Submitted by Deborah Derbyshire, Category Manager Level 2 – 15/11/2021

HR advice obtained: N/A

Climate change implications obtained:

Suppliers understand the importance of reducing any negative impact on the environment due to demolition works and wherever possible utilise their lowest emission plant and equipment such as a Lui Gong 950 excavator. This intelligent and rare piece of equipment is powered by the latest Cummins QSG12 engine with a related net power of 282 kW (383 hp) meaning it enhances performance whilst emitting the lowest possible CO2 emissions in comparison to other rival excavators in its field.  Equally, suppliers are looking for innovative machinery that can improve the quality and efficiency of work and the environment.  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award for LOT 1 of the supported living accommodation services for 16-25 year olds as detailed in the tables below:

The Reasons are:

The Lead Commissioner is recommending that the contract for LOT 1 be awarded to Adullam Housing Association as they have scored highest on quality; cost and are the most economically advantageous provider.

Options considered and rejected were:

Not to go out to tender and test the market

Assessment of Risk

The risk of delaying the award for this contract is staff retention and stability. If there is a sense of uncertainty staff will start to look at other options and move on. It would then be difficult to recruit to these posts during this transition period which could result in the service being understaffed and a reduction in the quality of service young people are being offered.

Young people are also at risk of losing well established relationships with staff and this may mean they are unsettled in their environment. A delay in decision making could result in an unsettled service and environment for young people

The source of funding is:

The budgets that will meet the cost of the scheme

·       Liberty Budget (core)

·       Housing benefit

Legal Advice obtained

Supplied by: The Shared Legal Service 10/11/21

Financial Advice obtained

Submitted by Chris Mee Strategic Finance Manager 25/11/21

Procurement Advice obtained

Supplied by Christopher Conway, Procurement Category manager 11/11/21

HR Advice obtained N/A

Climate Change Implications obtained

Consultation: Michael Hemingway 10/11/21

The following documents have been used to assist the decision process.

• SAILS Review 2021 – Commissioned Semi and Independent Living Services in Salford
• Joint housing protocol between Salford Children Services  ...  view the full decision text for item 5d

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract as outlined in the table below:

The Reasons are:

Partnership 1 has consistently and overall had the highest scores during the evaluation.

The highest quality social value quantitative and qualitative submissions are from Partnership 1.

Commissioning the highest quality Partnership to deliver Domestic Abuse services in a Lead Provider model will mobilise a new system with better provision, improved partnership working, increased access and clarity for service users and staff, and specific pathways for low, medium and specialist provision.

Options considered and rejected were:

As part of the business case process, options considered and rejected were:

·         Continue to commission separate contracts.

Assessment of Risk: AMBER

If the decision to award the contract is delayed, there are implications for the structure of Domestic Abuse services in Salford. A delay would be detrimental to service users and victims/survivors as it would impact the planning and operationalisation of a new system with better provision, improved partnership working, increased access and clarity, and specific pathways for low, medium and specialist provision.

The source of funding is:

The Budget that will meet the cost of the scheme is outlined below in Table 4.

All funds are committed recurrently subject to funding availability. These are a combination of existing committed funding and new funding agreed through the Domestic Abuse business case.

The total annual funding is £891,000 and the contract value per year is £833,000. £58,000 will be  ...  view the full decision text for item 8a

12 noon on Tuesday 14^th December in the Salford Suite, Civic Centre, Chorley Road, Swinton, M27 5DA.

Please note that this is instead of the meeting previously scheduled for 10:00 on Wednesday 22^nd December.