Agenda and decisions
PDF 183 KBVenue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions
Contact: Carol Eddleston, Senior Democratic Services Advisor
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Apologies for absence |
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Declarations of interest |
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To approve, as a correct record, the minutes of the meeting held on 14th December 2021 |
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Matters arising |
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Decision items - Part 1 (open to the public) |
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Decision: Salford City Council - Record of Decision
I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution, do hereby approve the award of the contract as outlined in the table below:
The Reason is approval of a new five-year long-term agreement in respect of the City Council’s Liability, Property & Motor fleet insurance arrangements following a full tender exercise.
Options considered and rejected were N/A
Assessment of Risk -Insurance cover is purchased as a risk transfer mechanism where the authority feels there is too great a risk in funding a potential occurrence.
The source of funding is the Revenue Budget
Yes
Yes
Procurement Advice obtained Yes
HR Advice obtained N/A
Climate Change Implications obtained N/A
The following documents have been used to assist the decision process.
· Report taken to procurement board on 4/8/21 entitled: Approval to go out to competition to purchase insurance catastrophe cover. · Forward look for the above report published Oct 21- item 93 · Relevant documents and submissions from all departments & claims data to inform potential bidders · Brokers report 8/12/21 · Procurement Social value evaluation summary and audit matrix 6/12/21. Contact Officer: Cliff Peacock – Corporate Risk Manager Telephone number: TEL NO: 0161 607 6980
This matter is also subject to consideration by the Lead Member for Finance and Support Services. The Lead Member has been consulted and is supportive of the proposed contract.
The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board
* This decision was published on 13th January 2022 * This decision will come in force at 4.00 p.m. on 20th January unless it is called-in in accordance with the Decision Making Process Rules.
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Request for Approval - Contract Award - Banking Services - Tony Thompstone Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract as outlined in the table below:
Bury council ran a procurement competition on behalf of authorities in the AGMA region. Barclays won the tender.
Options considered and rejected were The council needs a banking services provider in order to be able to receive and pay money in the course of its day to day business.
The council needs a banking service to receive income or to make payments. As the proposed contract is with the existing provider there would be minimal operational list in entering the contract. The council’s council tax base for 22/23 is forecast to be 71,905, a change in the banking service would involve a project to move those households over to the new bank provider. The estimated contract value is for £44k a year, over the course of a year the council has 1.7m transactions with the bank.
The existing revenue budget, the cost of banking service under the new contract is forecast to be £6k a year cheaper than the current contract at £44k a year as opposed to £50k.
Legal Advice obtained The Shared Legal Service When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSOs), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework exists, this must be used unless there is an ... view the full decision text for item 5c |
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Request for Approval - Contract Extension - Enhanced Postural Stability - Peter Locke Additional documents:
Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract for Enhanced Postural Stability Service as detailed in the table below:
· The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition. Salford Community Leisure are the only provider in the city to have the assets to deliver this service – through qualified specialist staff, buildings and equipment with reach across the city to permit equitable access for residents who require the Enhanced Postural Stability Service
· Delivers best value to the council Salford Community Leisure have delivered on their KPIs and have a track record of evidenced positive outcomes for service users Salford Community Leisure works alongside primary and secondary care, VSCE sector and SCC to provide integrated pathways.
Options considered and rejected were
· Decommissioning the service · Sourcing an alternative provider
Salford has the third highest rate for falls admissions in the UK. If the Enhanced Postural Stability Service ends on the 31 March 2022, then it is likely that the number of Falls admissions and Fracture Neck of Femurs will increase. Post discharge from these admissions would result in some people being unable to live at home independently. As detailed already in this paper, Postural Stability is known to be highly effective in preventing falls in older adults at risk of falling. As per evidence from PHE, physical activity in older people generally, but specifically strength and balance activities almost halved during the first months of the pandemic compared to the previous year and it is predicted that this will lead to more older people falling – This service is more crucial than ever to reduce the risk of/prevent falls in older people. This will not only reduce the devastating impact on individuals and families of falls, but help ensure that less pressure is put on health and social care services and reduce costs to a system which is already stretched more than ever.
Public Health Revenue Submitted by: The Shared Legal Service: When commissioning contracts for the procurement of goods, services or the execution of works, the Council ... view the full decision text for item 5d |
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Request for Approval - Contract Extension - Active Lifestyles - Peter Locke Additional documents:
Decision:
Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract forActive Lifestyles For Adults And Physical Activity In Schools Service as detailed in the table below:
· The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition. Salford Community Leisure are the only provider in the city to have the assets to deliver this service – through qualified specialist staff, buildings and equipment with reach across the city to permit equitable access for residents who require the Active Lifestyles and Physical Activity in Schools Services
· Delivers best value to the council Salford Community Leisure have delivered on their KPIs and have a track record of evidenced positive outcomes for service users Salford Community Leisure works alongside primary and secondary care, VSCE sector and SCC to provide integrated pathways This is also the same for the Physical Activity in Schools Service .
Options considered and rejected were
· Decommissioning the service · Sourcing an alternative provider
There is a high risk of destabilising the Active Lifestyle Team if the Schedule is not maintained. If the funding is not approved and transferred before 31/03/2022 the Active Lifestyle Service may have to cease in its delivery as of 01/04/2022 as staffing and other costs will not be met. As indicated above, this service contributes to and aligns with many local strategies and programmes to prevent ill health through promoting positive wellbeing through physical activity and the management of long-term conditions. There is no other offer providing specialist support to get active and prevent further ill health and manage existing health conditions. Inequalities have widened due to the pandemic and as stated earlier in this paper, physical activity levels and the ‘activity gap’ are no different to other public health indicators in this respect. Those living in the most deprived areas are even more likely to be living with one or more LTC and be less active than prior to the pandemic. Services such as this are crucial for reducing these inequalities Likewise, the Physical activity in Schools Service is crucial for ... view the full decision text for item 5e |
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Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the Contract related to MyWork Campus Digital Infrastructure Upgrade. This is for Supply, Installation and Maintenance of Lot 1 – [MY]Work Audio visual to CDW Ltd as outlined below:
To seek approval for the award of the above mentioned contract in relation to the larger [MY]Work enablement project, this aligns into the building refurbishment campus upgrade and enhances the safe return to work for SCC staff.
Key outcomes achieved by this Tender · Enhance digital agility of hybrid working within aligned to City Councils wider [MY]Work methodology · Meeting room and collaborative equipment improvements · Software/hardware integration to existing digital infrastructure
Options considered and rejected were None
Capital Budget
Yes
Yes
Procurement Advice obtained Yes
HR Advice obtained No
Climate Change Implications obtained No
The following documents have been used to assist the decision process. Telephone number: 0161 793 3993
The Lead Member has been consulted and is supportive of the proposed contract.
The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.
* This decision was published on 14th January 2022 * This decision will come in force at 4.00 p.m. on 21st January 2022 unless it is called-in in accordance with the Decision Making Process Rules.
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Decision: Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve that award of the contract related to MyWork Campus Digital Infrastructure Upgrade. This is for Supply, Installation and Maintenance of Lot 2 – Network Infrastructure Upgradeto Softcat plc as outlined below:
To seek approval for the award of the above mentioned contract in relation to the larger [MY]Work enablement project, this aligns into the building refurbishment campus upgrade and enhances the safe return to work for SCC staff.
Key outcomes achieved by this Tender · Enhance digital agility of hybrid working within aligned to City Councils wider [MY]Work methodology · Roaming wireless, guest and infrastructure improvements · Seamless integration to existing digital infrastructure
Options considered and rejected were None
If the Council chose not to award a contract following this procurement exercise, the Council’s return to work programme ([MY]Work) expectations that have been relayed to staff and stakeholders will not be achieved, in turn the safety guidelines also associated for safe hybrid working patterns will also not be achievable.
Capital Budget
Yes
Yes
Procurement Advice obtained Yes
HR Advice obtained No
Climate Change Implications obtained No
The following documents have been used to assist the decision process. Telephone number: 0161 793 3993
The Lead Member has been consulted and is supportive of the proposed contract.
The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.
* This decision was published on 14th January 2022 * This decision will come in force at 4.00 p.m. on 21st January 2022 unless it is called-in in accordance with the Decision Making Process Rules.
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Any other business - Part 1 (open to the public) |
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Exclusion of the public |
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Decision items - Part 2 (closed to the public) |
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Date and time of next meeting 10:00am on Wednesday 26th January 2022 in the Salford Suite, Civic Centre, Chorley Road, Swinton, M27 5DA. |