Agenda and decisions

Procurement Board - Wednesday, 16 February 2022 10.00 am

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on 26th January 2022 PDF 425 KB

Matters arising

Decision items - Part 1 (open to the public)

Request for Approval to Go Out to Tender - Installation of Hydropower Scheme at Charlestown Weir on the River Irwell as Part of the Unlocking Clean Energy in Greater Manchester Project - Harriet Harper PDF 147 KB

Request for Approval - Contract Award - Rough Sleepers Accommodation Programme - Conversion of a Former Family Centre on Wingate Road, Little Hulton into Four 1 Bedroom Apartments - Konrad Magdzinski PDF 513 KB

Decision:

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract, for the conversion of a former family centre on Wingate Road, Little Hulton into four 1 bedroom apartments, to Schofield and Sons Ltd, as outlined in the table below.

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Refurbishment of the family centre, Wingate Road, into 4 x 1 bed apartments
Name of Successful Contractor	Schofield and Sons Ltd
Supplier Registration Number (to be supplied by Corporate Procurement)	025459259
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value (£)	£190,037.11
Contract Duration	2.5 months
Contract Start Date	28/02/2022
Contract End Date	05/05/2022
Optional Extension Period 1	months
Optional Extension Period 2	months
Who will approve each Extension Period?	Procurement Board (extension > £150k)
Contact Officer (Name & number)	KONRAD MAGDINSKI 793 2197
Lead Service Group	Place
How the contract was procured? (to be supplied by procurement)	Framework Call-Off (Mini Competition)
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date	Minor Building Works Framework Lot 2
Funding Source	Capital Programme
Ethical Contractor (EC): Mayor’s Employment Charter	?
EC: Committed to sign Charter	?
EC: Accredited Living Wage Employer	?

The Reasons are

A mini competition was advertised via the Council’s Minor Building Works Framework Agreement. A 70% Price and 30% Quality Award Criteria were selected on the basis that cost was the main consideration of the scheme.

TheTender Evaluation Team consisted of technical representatives from Capita (who are appointed project managers) and officers of the council.

The final contracted cost for the scheme came in at £190,037.11 exc Vat which has been recommended by Capita after they undertook a value engineering process to finalise the submitted costs.

Assessment of Risk: Low

Risks will be monitored and mitigated through the project group. The main risk is achieving spend in accordance with grant funding requirements. The Wingate Road units are due to begin before the end of March 2022.

There are also potential construction risks of rising costs and material shortages.

The source of funding is

The cost of this scheme is included within the approved capital programme funded from a combination RSAP Grant and council match funding.

Legal Advice obtained – The Shared Legal Service – Tony Hatton

Financial Advice obtained Chris Mee – Strategic Finance Manager Ext 0434

Procurement Advice obtained Debbie Derbyshire Ext 6244

The minor works framework Lot 2 was utilised for the procurement of the project. All companies on Lot 2 were invited to tender but only one returned a compliant bid. The return was accepted and on budget therefore this complies with the contractual standing orders and the procurement contract regulations.

The following documents have been used to assist the decision process: NA

Contact Officer: Konrad ... view the full decision text for item 5b

Request for Approval to Go Out to Tender - Street Lighting Routine Cyclic Maintenance Contract - Paul Jackson PDF 124 KB

Any other business - Part 1 (open to the public)

Date and time of next meeting

10:00am on Wednesday 2^nd March 2022 in the Salford Suite, Civic Centre, Chorley Road, Swinton, M27 5DA.