Agenda and decisions

Procurement Board - Wednesday, 2 March 2022 10.00 am

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Carol Eddleston, Senior Democratic Services Advisor

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on 16th February 2022. PDF 304 KB

Matters arising

Decision items - Part 1 (open to the public)

Request for Approval - Exception to Contractual Standing Orders - Contract Award - Allied Health Professionals Therapy for Children and Young People - Karen Smith PDF 654 KB

Decision:

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason highlighted in the table below and the award of the Contract for the Provision of Allied Health Professionals therapy for children and young people with special educational needs and disability (SEND)as detailed in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Provision of Allied Health Professionals therapy for children and young people with special educational needs and disability (SEND)
Name of Successful Contractor	Northern Care Alliance NHS Foundation Trust (NCA) formerly known as Salford Royal NHS Foundation Trust
Supplier Registration Number (to be supplied by Corporate Procurement)
Type of organisation (to be supplied by Corporate Procurement)	Other
Status of Organisation (to be supplied by Corporate Procurement)	Choose an item.
Contract Value (£)	£461,337
Contract Duration	12 months
Contract Start Date	01/04/2022
Contract End Date	31/03/2023
Optional Extension Period 1	N/A
Optional Extension Period 2	N/A
Who will approve each Extension Period?	Choose an item.
Contact Officer (Name & number)
Lead Service Group	Choose an item.
Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition	Tick if it applies
Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body	Tick if it applies
Reason for CSO Exception: Delivers Best Value to the Council	Tick if it applies
Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation	Tick if it applies x
Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition	Tick if it applies
Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents	Tick if it applies
Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.	Tick if it applies
Funding Source	Choose an item.
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to the Charter
EC: Accredited Living Wage Employer

The reasons are:

This exception is agreed on the basis of service continuity during the Pandemic, alignment with contracts in the pooled budget arrangements between Salford City Council and Salford Clinical Commissioning Group (CCG) and ... view the full decision text for item 5a

Request for Approval - Exception to Contractual Standing Orders - Contract Award - Delivery of Children's Centre Services at the Hershel Weiss Centre - Steve Titley PDF 439 KB

Decision:

Salford City Council - Record of Decision

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reasons highlighted in the table below and the award of the Contract for Children’s Centre Services as detailed in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Children’s Centre Services
Name of Successful Contractor	Aguda North West
Supplier Registration Number (to be supplied by Corporate Procurement)	TBC
Type of organisation (to be supplied by Corporate Procurement)	Trading Arm of a Registered Charity
Status of Organisation (to be supplied by Corporate Procurement)	Non-SME
Contract Value (£)	£ 732,165 full project
Contract Duration	60 months
Contract Start Date	01/04/2022
Contract End Date	31/03/2027
Optional Extension Period 1	12 months
Optional Extension Period 2	12 months
Who will approve each Extension Period?	Strategic Director (extension < £150k)
Contact Officer (Name & number)	Steve Titley 0161 793 2435
Lead Service Group	People Services
Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition	Tick if it applies X
Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body	Tick if it applies
Reason for CSO Exception: Delivers Best Value to the Council	Tick if it applies X
Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation	Tick if it applies
Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition	Tick if it applies
Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents	Tick if it applies
Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.	Tick if it applies
Funding Source	Revenue Budget
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to the Charter	x
EC: Accredited Living Wage Employer

The reasons are

The Council has Early Years Foundation Stage (EYFS) statutory duties under the Childcare Act 2006 and Childrens Act 2016 to ensure that early childhood services are provided in an integrated manner in order to facilitate access, and maximise the benefits of, those services to young children and their parents. There is a duty to provide, so far as is reasonably practicable, arrangements for sufficient provision of children’s centres to ... view the full decision text for item 5b

Request for Approval - Contract Award - MCF Trinity Way/Springfield Lane Junction Improvement Scheme - Anene Chiegboka - Revised report attached. PDF 485 KB

Additional documents:

05(c) - Appendix A - General Arrangment drawing , item 5c PDF 1 MB

Decision:

Salford City Council - Record of Decision

Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the Contract for Trinity Way / Springfield Lane Junction Improvement Schemeto Eric Wright Civil Engineering Ltd as outlined in the table below, subject to Greater Manchester Combined Authority (GMCA) approval of a full business case and the signing of a delivery agreement.

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Trinity Way / Springfield Lane junction improvement
Name of Successful Contractor	Eric Wright Civil Engineering Ltd
Supplier Registration Number (to be supplied by Corporate Procurement)	02565379
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value (£)	£ 710,507.51
Contract Duration	Approx. 4 months
Contract Start Date	09/05/2022
Contract End Date	26/08/2022
Optional Extension Period 1	N/A
Optional Extension Period 2	N/A
Who will approve each Extension Period?	Choose an item.
Contact Officer (Name & number)	Nicola Smithies
Lead Service Group	Place
How the contract was procured? (to be supplied by procurement)	Mini Competition
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date	Bolton Council Highways Framework Contract 2019-2023 (Lot 3 – Works up to value of £2.5m)
Funding Source	Choose an item.
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign Charter
EC: Accredited Living Wage Employer

The Reasons are

The Trinity Way / Springfield Lane Crossing once completed will provide safer walking and cycling facilities at this junction which is along the very busy Trinity Way corridor. The scheme will remove the existing barrier for pedestrians and cyclist movement between neighbouring communities.

Options considered and rejected were

None

Assessment of Risk

Low risk:

o Developers can seek to legally challenge the city council to claim back Section 106 monies if not used on a scheme that mitigates the impacts of that development and/or spent in line with the requirements of the Section 106 agreement.

o The contractors on the Bolton Council Highways Framework Contract 2019/2023 have a successful track record of delivering schemes on behalf of the City Council.

The source of funding will be largely from MCF grant to the value of £937,431.00, subject to a successful business case to GMCA, and a proportion of an allocated £350,000 Section 106 local match funding secured by the City Council.

Legal Advice obtained

Supplied by Tony Hatton, Principal Solicitor, tel. 219 6323

Date: 15.02.2022

Comments: When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSOs), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not ... view the full decision text for item 5c

Request for Approval to Go Out to Tender - Public Sector Decarbonisation Scheme - Additional Battery Schemes - Hayley Nixon PDF 336 KB

Any other business - Part 1 (open to the public)

Date and time of next meeting

10:00am on Wednesday 23^rd March 2022 in the Salford Suite, Civic Centre, Chorley Road, Swinton, M27 5DA.