Agenda and decisions

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:

Approve

(1)  The variation of an extension of a contract that was originally called off through the STAR framework 3924: AGMA Civil & Structural Engineering Professional Services for the appointment of two project and programme managers to take a client lead on grant funded infrastructure projects. This will be for a period to 31.10.2022.

as detailed in the table below:

The reasons are

• Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through Growth Deal, the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF) and Active Travel Fund (ATF).

• The City Council’s Regeneration Team has insufficient resource to adequately prepare the necessary business cases, project manage TfGM governance and the project procurement process associated with the funding requirements.

Options considered and rejected were

• Consideration was given to seeking suitable resource from within the Council’s technical services team.  However, this was discounted on the basis that technical services already have inadequate resource to deliver projects in their programme of work. 

Assessment of risk

• The significant risk is that without the extension of the resource, the Council does not have the ability to progress/deliver the infrastructure projects against which it has already secured funding. 

The source of funding is

·         The City Council will cash flow the costs and claim in arrears, on a staged basis, from the grant funding body at the Greater Manchester Combined Authority (GMCA).

Legal advice obtained from Tony Hatton

Financial advice obtained from Natalie Birchall

Procurement advice obtained from Anthony Hilton

HR advice obtained from Steve Hulme

Climate change implications obtained from Mike Hemmingway

Documents used

The following documents have been used to assist the decision process.

Report of Strategic Director for Place 23 March 2022 – Approval for a variation tothe extension of a Salford City Council Contract that was originally called offthrough the STAR framework 3924: AGMA Civil & Structural EngineeringProfessional Services for the appointment of 2 project and programme managers to take a client lead on grant funded infrastructure projects

Contact details

Contact Officer: Perry Twigg         

Telephone number: 07966 316309

Please delete from the bullets below any which are not relevant

• This matter is not subject to consideration by another Lead  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

  The appointment of Swinton Community Business t/a Helping hands for the Salford Handyperson Service

The Reasons are

Following an open procedure procurement in accordance with  Procurement Contract Regulations and the Councils Contractual Standing Orders the highest ranking bid was determined to be Swinton Community Business T/A Helping Hands.

Options considered and rejected were

N/A

Assessment of Risk

Low risk:

The successful tender is from an organisation that have a successful track record in delivering a citywide small scale housing repair service and are able to meet business continuity expectations to ensure vulnerable residents within Salford are able to access this service.

The source of funding is:

Housing Capital Programme

Legal Advice obtained

Tony Hatton

Financial Advice obtained

Natalie Birchall

Procurement Advice obtained

Deborah Derbishire

HR Advice obtained

N/A

Climate Change Implications obtained :

Rob Turner

The following documents have been used to assist the decision process :

The relevant documents contain exempt or confidential information and are not available for public inspection

Contact Officer: Rob Turner

Telephone number: 793 2922

This matter is also subject to consideration by the Lead Member for Housing. The Lead Member has been consulted and is supportive of the proposed contract.

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel

FOR DEMOCRATIC SERVICES USE ONLY

*           This decision was published on 24 March 2022

*           This decision will come in force at 4.00 p.m. on 31 March 2022 unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby:

(1)   Approve the extension of Contract for over 100kW electricity supplyas detailed in the table below:

The reasons are given the current unpresented energy market volatility resulting from both an increase in global demand following recovery from Covid-19 and more so with recent geopolitical events with invasion of Ukraine by Russia, the only option available is for an extension of contract with the incumbent supplier. Both 6 and 12 month extension prices were obtained and with marginal difference between both options, the 6 month contract extension will result in a 188% increase in the short run which offers the best value in terms of financial mitigation whilst energy markets settle to some degree of normality.

Options considered and rejected was a 12 month extension which would also have resulted in a similar increase but a much bigger financial impact over a longer duration. A short term contract will allow the opportunity for the market to settle and thereby offering a better opportunity to re-procure later in the year. 

Assessment of risk       Low

The source of funding is general revenue budget and schools budget

Legal advice obtained from Tony Hatton, Principal Solicitor

Financial advice obtained Gemma Singleton, Finance officer Level 2

Procurement advice obtained Heather Stanton, Category Manager

HR advice obtained N/A

Climate change implications obtained from Majid Maqbool

Documents used

The following documents have been used to assist the decision process.

The relevant documents contain exempt or confidential information and are not available for public inspection

Contact details

Contact Officer:        Majid Maqbool

Telephone number: 0161 607 6987

Please delete from the bullets below any which are not relevant

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel and overview Scrutiny Panel

FOR DEMOCRATIC SERVICES USE ONLY

*           This decision was published on 25 March 2022

*           This decision will come in force at 4.00 p.m. on 1 April 2022 unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

·         the award of the contract to Seddon Construction, to act as Construction Partner, for the initial enabling works package of the design and build of 177 new homes at Longshaw Drive.

·         the budget of £2,985,012 for the initial enabling works contract.

·         Notes the intention to return to Procurement Board to seek further approval to enter a build contract with Seddon Construction for the remaining main build works.

·         Notes the title issues affecting part of the site and that a full build contract with Seddon Construction will not be entered into in relation to this section of the site until these matters have been resolved.

The Reason is the requirement to increase numbers of Affordable housing across the city, being a key objective for the City Mayor and the Council, in order to meet a clearly identified need within the City.

Options considered and rejected were not to progress the housing development.

Assessment of Risk - Medium. 

The programme has been developed to achieve the delivery of contracts to meet the Brownfield and Homes England grant funding criteria and the necessary phased completion dates.  Confirmation of the Homes England Grant is expected in mid-March and contracts will not be completed until funding is secured.

Officers are currently working to resolve a number of title issues on part of the site that currently impact on the Councils leasehold ownership. This relates to some historic covenants and uncertainty regarding the Mines and Mineral ownership impacting the Councils Leasehold area.  Should current negotiations be unsuccessful the Council can consider the use of Compulsory Purchase Powers to address the title defects to the relevant part of the site, however this would delay the Councils ability to undertake works on approximately half the scheme.  Awarding the contract in phases will help manage this risk.  ...  view the full decision text for item 8a

10:00am on Wednesday 30^th March 2022 in the Salford Suite at the Salford Civic Centre, Chorley Road, Swinton, M27 5DA