Agenda and decisions

Salford City Council - Record of Decision

I Councillor Merry, Deputy City Mayor and a member of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:

·      approve the award of the following contract for a project approved under the corporate capital programme as detailed below:

The Reasons are: The roof coverings on Swinton Town Hall including the clock tower are beyond their serviceable use and causing damage to the fabric of the building and require replacement.  The works to the area over the Council chamber are due for completion shortly and this is phase 2 the remainder of the roof over the Old Town Hall building. 

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: Medium

Sections of the roof have reached the end of their economic life and works are required to prevent the possibility of water ingress.

The source of funding is:

Corporate capital programme 2022/23

Expenditure code: P00029

Legal Advice obtained. Supplied by: The Shared Legal Service – Contact Officer and telephone number: Tony Hatton – Principal Solicitor tel. 0161 219 6323

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who  ...  view the full decision text for item 6b

Salford City Council - Record of Decision

I Councillor Merry, Deputy City Mayor and member of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      the award of an 11-month contract extension for the provision of security staffing services and associated vehicle hire (2 vans used by City Watch) to Exclusec Ltd. This contract extension shall cover the period of 1^st May 2022 to 31^st March 2023.

The Reasons are to ensure the continued delivery of essential Council services. These service areas are the gateway buildings where manned guarding is procured to ensure the safe and efficient use of the premises and the City Watch and CCTV services, where security staffing is used to staff the City Councils CCTV control room, respond to alarm activations and undertake planned locks and unlocks to customers buildings.

The date of this contract extension award reflects the detailed discussions that have been held with the contractor in order to arrive at service levels and costs that are in line with the available budget whilst at the same time fulfilling our statutory obligations in respect of the increase in the national living wage with effect from 01.04.23 and the contractors and SCC desire to pay the real living wage.

The existing contract which was for the initial term of 01.04.19 to 31.03.22 reserved within it the option to extend the contract term by a further 1 +1 year term. A DDN has recently been approved for an initial 1-month extension for the period of 01.04.22 to 30.04.22 and this paper seeks approval of the additional 11-month extension.

We further propose over the course of this contract extension to explore opportunities for future service delivery, with a preference on an in-house service delivery model, which would look at the service efficiency and business continuity benefits of operating a generic role across the areas of CCTV, City Watch, Out of Hours and Housing Concierge.  

Options considered and rejected were re-procurement of the contract.

Assessment of Risk – High in the event we were unable to secure the security staffing  ...  view the full decision text for item 9a

10:00am on Wednesday 20^th April 2022 in the Salford Suite at the

Salford Civic Centre, Chorley Road, Swinton, M27 5DA.