Agenda and decisions

Procurement Board - Wednesday, 20 April 2022 10.00 am

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Chris Howl

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on 13 April 2022. PDF 209 KB

Matters arising

Decision items - Part 1 (open to the public)

Approval for an Exception to Contractual Standing Orders to: 1. Award a contract for Council funded targeted CAMHS (Child and Adolescent Mental Health Services) to Manchester University NHS Foundation Trust Foundation Trust (MFT) for 12-months from 1 April 2022 to 31 March 2023, and 2. To complete work to integrate MFT CAMHS contracts and children's mental health budgets with Salford CCG and to facilitate alignment with new GM Integrated Care System contracts. PDF 596 KB

Decision:

Salford City Council - Record of Decision

I, Councillor Hinds, Lead Member for Finance and Support Services and Chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Council funded targeted CAMHS (Child and Adolescent Mental Health Services) to Manchester University NHS Foundation Trust (MFT) for 12 months from 1^st April 2022 to 31^st March 2023 as detailed in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	a) Targeted CAMHS contracts for Cared For Children (Starlac), 16-17 year olds (Emerge), Youth Justice Service, and b) Route 29
Name of Successful Contractor	Manchester University NHS Foundation Trust (MFT)
Supplier Registration Number (to be supplied by Corporate Procurement)
Type of organisation (to be supplied by Corporate Procurement)	Other
Status of Organisation (to be supplied by Corporate Procurement)	Non-SME
Contract Value (£)	a) £308,871 + b) £70,000 = £378,871
Contract Duration	12 months
Contract Start Date	01/04/2022
Contract End Date	31/03/2023
Optional Extension Period 1	N/A
Optional Extension Period 2	N/A
Who will approve each Extension Period?	Choose an item.
Contact Officer (Name & number)	Emily Edwards, emily.edwards@salford.gov.uk / Tel 0161 793 2534 or via Microsoft Teams
Lead Service Group	People Services
Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition	Tick if it applies X
Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body	Tick if it applies
Reason for CSO Exception: Delivers Best Value to the Council	Tick if it applies X
Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation	Tick if it applies
Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition	Tick if it applies X
Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents	Tick if it applies
Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.	Tick if it applies
Funding Source	Revenue Budget
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to the Charter
EC: Accredited Living Wage Employer
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to the Charter
EC: Accredited Living Wage Employer ... view the full decision text for item 5a

Request for approval to go out to competition through existing Frameworks for contractors to design and install up to 4 Air Source Heat Pump systems as part of the Public Sector Decarbonisation Scheme 3. PDF 153 KB

Any other business - Part 1 (open to the public)

LATE ITEM - Approval to Award the Contract for Merchant acquiring (enables the council to accept credit and debit card payments) PDF 340 KB

This item was added following publication of the agenda and is subject to

the Chair being of the opinion that it should be considered at the meeting as

a matter of urgency.

Additional documents:

Global Pay Merchant Card pay award from CCS framework with legal comments v4 , item 6a PDF 480 KB

Decision:

Salford City Council - Record of Decision

I (Councillor Hinds, Lead Member for Finance and Support Services and Chairman of the Procurement Board) in exercise of the powers contained within the Council Constitution do hereby approve:

(details) .

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Merchant acquiring (enables the council to accept credit and debit card payments)
Name of Successful Contractor	Global Pay
Supplier Registration Number (to be supplied by Corporate Procurement)
Type of organisation (to be supplied by Corporate Procurement)	Public Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	Non-SME
Contract Value (£)	£ 80,000 per annum estimated average / full project (delete as appropriate)
Contract Duration	36 months
Contract Start Date	TBC
Contract End Date	For 36 months
Optional Extension Period 1	12 months
Optional Extension Period 2	12 months
Who will approve each Extension Period?	Strategic Director (extension < £150k)
Contact Officer (Name & number)	Tony Thompstone 793 2016
Lead Service Group	Finance & Corporate Business
How the contract was procured? (to be supplied by procurement)	Crown Commercial Services framework
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date
Funding Source	Revenue Budget
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign Charter
EC: Accredited Living Wage Employer

The Reasons are

The new contract represents a saving of approx. £39k per annum against the current contract cost of £119,165 (excludes chip and pin costs).

With the changes to the council’s income management system a decision is needed so that new merchant IDs can be applied for .

Options considered and rejected were

Could continue with the current supplier at a higher cost.

Assessment of Risk

The council needs a merchant provider to be able to process card payments, the existing supplier is more expensive than the cheapest on the framework. The change in the payment gateway used by the council’s income management system means that new merchant IDs need to be applied for as soon as possible to facilitate the migration.

The source of funding is

The existing revenue budget

Legal Advice obtained Supplied by: The Shared Legal Service

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows an exercise to call off following competition in accordance with an appropriate Crown Commercial Services (CCS) Framework.

CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not to do so. The proposed award of the contract follows a call off exercise in accordance with the CCS framework referred to in the body of the report, which is a fully compliant framework from a legislative perspective available for the Council (and other local authorities) to use.

The Council can comply with the requirements of PCR by carrying ... view the full decision text for item 6a

Exclusion of the public

Decision items - Part 2 (closed to the public)

Date and time of next meeting

10:00am on Wednesday 11 May 2022 in the Salford Suite at the Salford Civic Centre, Chorley Road, Swinton, M27 5DA.