Agenda and decisions

Salford City Council – Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

1.    the award of the Contract for an Age Well offer with two contracts as detailed in the tables below.

2.    a 3-month extension to the existing Population Health Age Well contracts, delaying the implementation of the new Lot 1 contract for this duration.

The Reasons are:

A full procurement exercise has been undertaken and the 2 providers noted above scored the highest overall for quality and price.

Options considered and rejected were: None

Assessment of Risk: None, and open, fair and transparent tender exercise has been undertaken.

The source of funding is: Integrated Fund

Legal Advice obtained: Yes

Financial Advice obtained: Yes

Procurement Advice obtained: Yes

HR Advice obtained: N/A

Climate Change Implications obtained: Yes

The following documents have been used to assist the decision process:

• Procurement Board Paper on 25^th May 2022 – Approval to Award the Contract for an Age Well Service
• Procurement Board Paper on 22^nd September 2021 - Approval to go out to competition  ...  view the full decision text for item 5a

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:

·      approve the award of the following contract for a project approved under the schools capital programme as detailed below:

The Reasons are: The works have been identified on the schools asset management plan.

The works to be undertaken to the Beech Street elevation and include the lifting of the stone copings and rebedding, overboarding the timber barge boards and soffits with PVCu, and repointing the brickwork.

The internal areas at first floor level have been damaged by water ingress due the failing mortar. The project includes for the removal of the damaged and addled plaster, replaster the areas and redecorate.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: High. The repairs identified are to the roofs, copings and brickwork of the main school building. Works are required to ensure that the structural integrity of these are maintained and ensure that the building is safe, secure and watertight. Failure to undertake the works requested could result in damage to the build which could cause harm to pupils, staff and visitors.

The source of funding is: Schools Capital Programme 2022/23 – Expenditure code: E22011

Legal Advice obtained. Supplied by: The Shared Legal Service – Contact Officer and telephone number: Tony Hatton – Principal Solicitor tel. 0161 219 6323

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.  ...  view the full decision text for item 5b

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:

·      approve the award of the following contract for a project approved under the corporate capital programme as detailed below:

The Reasons are: The site has been experiencing issues with water ingress from the flat roof areas for several years.  The roofs are beyond economical repair and beyonf their design life.  The proposed solution is to overlay the existing roofs with a warm roof system to ensure the building is wind and watertight and improve the heat efficiency of the building.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: High. The flat roofs are now beyond their design life and are no longer waterproof.  The building is suffering with water ingress which is damaging the roof and the internal areas of the building.  Failure to rectify this problem could lead to areas of the building closed which would lead to a drop in the services offered to the residents of Salford.  The damaged caused internally would mean that additional capital monies would be required to repair these areas.

The source of funding is: Capital programme 2022/23 – Expenditure code: D09170

Legal Advice obtained. Supplied by: The Shared Legal Service – Contact Officer and telephone number: Tony Hatton – Principal Solicitor tel. 0161 219 6323

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 2.

The purpose  ...  view the full decision text for item 5c

Salford City Council - Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

(1)   the extension of Contract forAdult Social Care Supported Living for people with Learning Disabilities as detailed in the table below:

The reasons are:

·      There is provision within the current contract to extend the agreement for a further 2- year period.  Extending the contract term is in line with the contract extension recommendation for the three ASC supported living services for people with Learning Disabilities taken through the NCAs formal contract government processes.

·      The services provided to people are of good quality as rated by CQC across all 5 inspection ‘domains. The extension is in the best interest of vulnerable people who have a learning disability living in Salford.

·      A further procurement exercise at this time would bring additional and unnecessary costs.

Options considered and rejected were: Not utilising the extension period. 

Assessment of risk: Low: Limited impact on the stated objectives as reported.

The source of funding is: Integrated Care Fund

Legal advice obtained: Yes – as detailed in the report

Financial advice obtained: Yes – as detailed in the report

Procurement advice obtained: Yes – as detailed in the report

HR advice obtained: Yes – no HR implications anticipated.

Climate change implications obtained: N/A

Documents used: N.A

Contact details:

·      Contact Officer:  Lyndsey Daly

·      Telephone number: 0161 793 2202

Please delete from the bullets below any which are not relevant:

• The Lead Member has been consulted and is supportive of the proposed contract.
• The appropriate Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Committee

FOR DEMOCRATIC SERVICES USE ONLY

*           This decision was published on 27 May 2022

*           This decision will come in force at 4.00 p.m. on 7 June 2022 unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and awards an extension of the Housing Management Agreement for Derive as detailed in the table below:

The reasons are: The proposition from Salix Homes provides good quality, value for money housing management services until August 2023. Derive (Group and RP) have indicated their wish to explore and to develop the ability of providing services in house, but this has a lead in time. This one year extension – through an exception to contractual standing orders on the basis that the original value on which the tender was secured will be exceeded  ...  view the full decision text for item 8a

10:00am on Wednesday 8 June 2022 in the Salford Suite at the Salford Civic Centre, Chorley Road, Swinton, M27 5DA.