Agenda and decisions

Procurement Board - Wednesday, 7 December 2022 10.00 am

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Chris Howl

Items

No.

Item

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on Wednesday 23 November 2022 PDF 234 KB

Matters arising

Decision items - Part 1 (open to the public)

Approval for an Extension of Contract for Information and Advice Services PDF 411 KB

Additional documents:

Appendix 1 Information and Advice Citizens Advice Salford Review v5 , item 5a PDF 1 MB

Decision:

Salford City Council - Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board , in exercise of the powers contained within the Council Constitution do hereby approve:

· an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Information and Advice Servicesas detailed in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Information and Advice Services
Name of Successful Contractor	Citizens Advice Salford
Supplier Registration Number (to be supplied by Corporate Procurement)
Type of organisation (to be supplied by Corporate Procurement)	Charitable Trust
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value (£)	£565,726 per annum estimated average
Contract Duration	12 months
Contract Start Date	01/04/2023
Contract End Date	31/03/2024
Optional Extension Period 1
Optional Extension Period 2
Who will approve each Extension Period?	Procurement Board (extension > £150k)
Contact Officer (Name & number)	Lauren Fairey 0161 793 2251
Lead Service Group	People Services
Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition	Tick if it applies
Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body	Tick if it applies
Reason for CSO Exception: Delivers Best Value to the Council	Tick if it applies
Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation	Tick if it applies
Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition	Tick if it applies
Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents	Tick if it applies
Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.	Tick if it applies
Funding Source	Revenue Budget
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to the Charter
EC: Accredited Living Wage Employer

The reasons are

Provide stability to the people of Salford accessing CAB in this time of uncertainty with the cost-of-living crisis, Adult Social Care reform and changes to benefits.
Continue to fulfil the council’s duty under the Care Act 2014 to provide Health and Social Care Information and Advice services.
Redevelop the High Street and Health and Social Care Information and Advice services including updating the quarterly monitoring framework for the duration of the contract to ... view the full decision text for item 5a

Approval for an Exception to Contractual Standing Orders to award a contract for Salford Advocacy Hub PDF 446 KB

Decision:

Salford City Council - Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board , in exercise of the powers contained within the Council Constitution do hereby approve:

· an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Salford Advocacy Hubas detailed in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Salford Advocacy Hub
Name of Successful Contractor	Mind in Salford
Supplier Registration Number (to be supplied by Corporate Procurement)
Type of organisation (to be supplied by Corporate Procurement)	Registered Charity
Status of Organisation (to be supplied by Corporate Procurement)	SME
Contract Value (£)	£97,750 full project
Contract Duration	3 months
Contract Start Date	01/04/2023
Contract End Date	30/06/2023
Optional Extension Period 1	N/A
Optional Extension Period 2	N/A
Who will approve each Extension Period?	Choose an item.
Contact Officer (Name & number)	Lauren Fairey 0161 793 2251
Lead Service Group	People Services
Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition	Tick if it applies
Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body	Tick if it applies
Reason for CSO Exception: Delivers Best Value to the Council	Tick if it applies
Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation	Tick if it applies
Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition	Tick if it applies
Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents	Tick if it applies
Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.	Tick if it applies
Funding Source	Choose an item.
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to the Charter
EC: Accredited Living Wage Employer

The reasons are:

The three-month contract extension will support service mobilisation activity following contract award, particularly if the incumbent provider is not successful or does not apply for the contract. The extension will support the following activities TUPE, Staff Consultation, Implementation and Transition. This will ensure a smoother transition for staff, the people that access the service and stakeholders.

Options considered and rejected were:

Not extending the contract at this time will not provide enough time ... view the full decision text for item 5b

Approval to go out to competition for End User Hardware Replacement PDF 131 KB

Any other business - Part 1 (open to the public)

Exclusion of the public

Decision items - Part 2 (closed to the public)

Date and time of next meeting

10:00am on Wednesday 11 January 2023 in the Salford Suite at Salford Civic Centre, Chorley Road, Swinton, M27 5DA