Agenda and decisions

Salford City Council – Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      The Contract for a Replacement Line of Business System for Planning, Building Control and Local Land and Property Gazetteer.

The reasons are that Arcus Global have emerged as the only supplier who can meet all of the service expectations for Planning, Building Control and Property Gazetteer services in a single solution.  Although other suppliers may be able to do the same in the future, Arcus Global still has some advantages being able to utilise to power of Salesforce which has an established suite of open APIs to allow fast integration with other software, AI that may open up further automation opportunities in the future, ‘low-code’ build that allows easy data visualisation and configurability without specialist knowledge and high levels of data security.  In addition, it has a growing user base who can share experiences and continue to develop the software.

Options considered and rejected were remaining with our existing provider or moving to another alternative provider but neither of these options were considered to provide the best solution.

Assessment of Risk

As Idox and other software providers invest in cloud solutions, legacy technology will likely become de-supported in time and may see only limited investment.  The opportunities to improve services will also become increasingly limited over time. 

Due to existing limitations with Idox Uniform, the services have had to develop workarounds which has introduced inefficiencies.  This has contributed to service delays and in some cases customer complaints.  This will likely increase unless staff costs are increased to compensate for the inefficiencies or investment is made in a replacement solution.

Although DataSpace is considered capable, Arcus would provide a single solution across all three services which is considered the optimum solution to reduce risk and inefficiency.     

The source of funding is from Revenue (20%  ...  view the full decision text for item 5a

Salford City Council – Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

• to Award the Contract forPendleton Roundabout Parapet Replacement Scheme Phase 1

The main works are the Parapet Replacement Works to Pendleton Roundabout.

Options considered and rejected were: Not to award the Contract.

Assessment of Risk: Low

Low – (Parapet Replacement) Funding is available from the Block 3 Local Transport Capital Budget 2022/23.  Salford City Council is experienced in undertaking similar refurbishment schemes. The parapets are currently considered sub-standard, the proposed parapet replacement works would ensure the safety of motorists in Salford.

Replacement with painted and galvanised steel parapets would ensure a minimum of 30 years’ service life.  Painting of the parapets would introduce a 15 to 20 years repainting cycle.

The source of funding is: Highways Capital Programme 2022/23.

Legal Advice obtained: Yes – received from Tony Hatton, Principal Solicitor, tel. 0161 219 6323

Financial Advice obtained: Yes – received from Alison Woods, Finance Manager Ext 925 1135

Procurement Advice obtained: Yes – received from Heather Stanton, Procurement Officer Ext 686 6241

Contact Officer: Michael Jolley

Telephone number: 0161 779 4909

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

FOR DEMOCRATIC SERVICES USE ONLY

*           This decision was published on 14 October 2022

*           This decision will come in force at 4.00 p.m. on 21 October 2022 unless it is called-in in accordance with the Decision Making Process Rules.

Salford City Council – Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

• Positive Masculinity exploratory project.

The Reasons are:

Due to experience and expertise in this area, this exploratory trial project is best suited to this local Salford organisation.

Options considered and rejected were:

This contract is not eligible for tender as it is an exploratory trial project only.

Assessment of Risk:

Amber – this is part of a preventative approach to reducing gender-based violence and is a key element of the overall approach.

The source of funding is:

Salford City Council on behalf of NHS England Greater Manchester are funding a project which was submitted to support Gender Based Violence, this is a hosted agreement between Salford City Council and NHS England Greater Manchester and therefore Salford City Council is acting as a broker for the commission.

Legal Advice obtained

Financial Advice obtained

Funding is externally obtained from NHS England and Salford City Council is administering it on NHS England’s behalf.

Procurement Advice obtained

This is an exploratory trial pilot project to gauge potential positive impacts and outcomes. There is no guarantee of any future longer term contract requirement and the successful delivery of this project in no way guarantees any additional work. Should there be any longer-term requirement for this service on successful completion of the trial, this will be subject to a competitive procurement process in line with the Public Contract Regulations to which Salford Foundation will be invited to bid. Given that the trial is due to commence in December and the provider has already been engaged to deliver the service, the approval is for the trial project only.

Anthony Hilton

HR Advice obtained

N/A

Climate Change Implications obtained

N/A

The following documents have been used to assist the decision process.

N/A

Contact Officer: Madha Ayub

Email address: madha.ayub@salford.gov.uk

Please delete from the bullets below any which are not relevant

This  ...  view the full decision text for item 5c

Salford City Council – Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

• The award of contract for the purchase of 11 refuse vehicles.

The Reasons are

As part of the 2021/22 capital programme, funding has been agreed to replace eleven Refuse Collection vehicles (RCV’s) that have reached their operational life and require replacing.

The request for approval to procure these RCV’s is due to the current existing vehicles being beyond their operational and economic efficiency, which is resulting in increasing “down time” that in turn is contributing to delayed waste & recycling bin collections, and this is impacting on our service delivery performance, resulting in reputational issues for an essential service that is a statutory requirement and vital service for our residents.

It was decided to procure the vehicles via the capital programme, as it is currently the most cost-effective funding option (oppose to leasing).

The Place Directorate has received capital funding to cover this expenditure.

Options considered and rejected were

Continuing to use existing fleet. Due to the age of the vehicles this was rejected as uneconomically viable.

Assessment of Risk

Failure to replace the fleet would impact of service delivery of the waste and recycling service and eventually failure to provide full service.

The source of funding is

Capital Programme

Legal Advice obtained

LEGAL IMPLICATIONS: Yes – Shared Legal Services

Financial Advice obtained

FINANCIAL IMPLICATIONS: Submitted by:  Yes - Paul Guest – Senior Accountant

Procurement Advice obtained Yes – Deborah Derbyshire

HR Advice obtained N/A

Climate Change Implications obtained

CLIMATE CHANGE IMPLICATIONS:  Supplied by: In consultation with Michael Hemingway and Hayley Nixon

The following documents have been used to assist the decision process.

(if the documents disclose exempt or confidential information, they should not be listed, but the following wording shall be inserted: "(The relevant documents contain exempt or confidential information and are not available for public inspection)":

Contact Officer: Dave Robinson

Telephone number: 0161 925 1002

This decision is not subject to consideration by another Assistant Mayor

The appropriate Scrutiny Committee to call-in the  ...  view the full decision text for item 5d

10:00am on Wednesday 26 October 2022 in the Salford Suite at Salford Civic Centre, Chorley Road, Swinton, M27 5DA