Agenda and decisions

Procurement Board - Wednesday, 13 July 2022 2.30 pm

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Chris Howl 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on Wednesday 6 July 2022 pdf icon PDF 215 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Approval to award the contract for Interpretation and Translation Services for Salford City Council pdf icon PDF 278 KB

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The award of a contract for Interpretation and Translation Services to DA Languages Ltd as detailed in the table below.

 

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Interpretation and Translation Services

Name of Successful Contractor

DA Languages Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

06207784

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value (£)

£          102,000 per annum estimated average

Contract Duration

 36 months

Contract Start Date

01/08/2022

Contract End Date

31/07/2025

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Stephen Titley 0161 793-2435

Lead Service Group

People Services

How the contract was procured?

(to be supplied by procurement)

Mini-Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

NHS Shared Business Service Interpretation and Translation Services

Reference: SBS/21/NL/ZXV/10127

1st May 2021 until 30th April 2025

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

  

 

EC: Committed to sign up to charter

x

EC: Accredited Living Wage Employer

x

 

 

The Reasons are

 

  • The request to award the contract follows a compliant procurement and commissioning process which was managed by the NHS Shared Business Service (NHS SBS) on behalf of a number of Local Authorities, NHS Trusts and CCG’s.
  • The process was designed to find the most economically advantageous tender i.e., that which offered the optimum combination of service capability, quality and price, within the affordability parameters for the buying organisations and this was achieved via further competition under the NHS SBS Interpretation and Translation Services Framework   - Lot 6 (One Stop Shop i.e., providers offering all interpretation and translation services).
  • The winning bidder, DA Languages Limited, at 88.50 % scored 10.68 % higher than the second placed bidder, giving the Evaluation Panel a high degree of confidence in the capability of the provider to deliver a high quality and cost-effective service.
  • Consequently, the recommendation is that D A Languages Ltd should be confirmed as the Recommended Bidder and that engagement begins with them to progress toward contract signature and subsequent delivery. 

 

Options considered and rejected were:

Not to request the award of the new contract.

 

Assessment of Risk:

If a new contract for interpretation and translation is not awarded, then the Council will not have the ability to provide an accessible service to service users who have English as a second language.

 

The source of funding is:

Each team will pay for their usage of interpretation and translation services under the contract from their revenue budget.

 

Legal Advice obtained:

 

Supplied by: Tony Hatton, Solicitor, The Shared Legal Service, Tel: 0161 219  ...  view the full decision text for item 5a

5b

Award of Contract re: Alderbrook Home to School Transport Service pdf icon PDF 601 KB

Decision:

Salford City Council - Record of Decision

I, Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

 

The award of a contract to MDS Minibuses Ltd, as detailed in the table below.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Home to school transport services for the Alder Brook Primary Partnership Centre    

Name of Successful Contractor

MDS Minibuses Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

082156710

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£1,014,000 in total contract value including extensions, £202,800 per annum estimated

Contract Duration

35 months

Contract Start Date

06/09/2022

Contract End Date

20/07/2025

Optional Extension Period 1

24 months

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Pete Hardman 0161 925 1363

Lead Service Group

People Services

How the contract was procured?

(to be supplied by procurement)

Through a mini competition under the Dynamic Purchasing System for Transport framework

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Dynamic Purchasing System for Transport framework

Funding Source

Grant

Ethical Contractor (EC): Mayor’s Employment Charter

 

 

EC: Committed to sign up to charter

x

EC: Accredited Living Wage Employer

 

The Reasons are

 

  • The request to award the contract follows a compliant procurement and commissioning process which was carried out by a mini competition under the Dynamic Purchasing System for Transport framework.
  • The process was designed to find the most economically advantageous tender i.e., that which offered the optimum combination of service capability, quality and price, within the affordability parameters for the buying organisation.
  • The winning bidder, MDS Minibuses Ltd was the sole bidder but scored highly in the process, achieving a score of 90%.
  • Consequently, the recommendation is that MDS Minibuses Ltd should be  confirmed as the Recommended Bidder and that engagement begin with them to progress toward contract signature and subsequent delivery. 

 

Options considered and rejected were:

Not to request the award of a new contract.

 

Assessment of Risk:

 

There is a low risk that the contract will not be successful and if it is not awarded, then the Local Authority would not meet its obligation to facilitate transport for pupils at the school

 

The source of funding is:

Alder Brook Primary Partnership Centre has the budget for the transport costs for the tender period via funding from the Dedicated Schools Grant.

 

Legal Advice obtained:

 

Supplied by: Tony Hatton, Principal Solicitor. Tel: 0161 219 6323

 

When commissioning contracts for the procurement of goods, services or the execution of works the Council as a ‘contracting authority’ must comply with the Public Contract Regulations 2015 (PCR) as well as the provisions of its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social value, failing which the award of a contract may  ...  view the full decision text for item 5b

5c

Junction of New Bailey Street and Chapel Street and Chapel Street East Phase 1: Approval to go out to tender pdf icon PDF 170 KB

6.

Any other business - Part 1 (open to the public)

7.

Exclusion of the public

8.

Decision items - Part 2 (closed to the public)

9.

Date and time of next meeting

10:00am on Wednesday 27 July 2022 in the Salford Suite at the Salford Civic Centre, Chorley Road, Swinton, M27 5DA