Agenda and decisions

Procurement Board - Wednesday, 27 July 2022 10.00 am

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Chris Howl 

Items
No. Item

1.

Face to Face public meetings at The Salford Suite - advice for members of the public (updated 31.05.22) pdf icon PDF 262 KB

2.

Apologies for absence

3.

Declarations of interest

4.

To approve, as a correct record, the minutes of the meeting held on Wednesday 13 July 2022 pdf icon PDF 114 KB

5.

Matters arising

6.

Decision items - Part 1 (open to the public)

6a

Approval to Award a Framework Agreement for Demolition and Associated Services split into three lots pdf icon PDF 601 KB

Decision:

Salford City Council – Record of Decision

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

 

·         the award of the Contract for the Framework Agreement for Demolition and Associated Services as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Framework Agreement for Demolition and Associated

Name of Successful Contractor

Connell Brothers Lot 1 & Lot 2

Supplier Registration Number

(to be supplied by Corporate Procurement)

6233056

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Ethical Contractor (EC): Mayor’s Employment Charter

 X

 

EC: Committed to sign up to charter

EC: Accredited Living Wage Employer

X

 

 

Name of Successful Contractor

Frank O’Gara & Sons Lot 1 only

Supplier Registration Number

(to be supplied by Corporate Procurement)

3057185

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Ethical Contractor (EC): Mayor’s Employment Charter

 

 

EC: Committed to sign up to charter

X

EC: Accredited Living Wage Employer

 

 

Name of Successful Contractor

J Freely Limited Lot 1 only

Supplier Registration Number

(to be supplied by Corporate Procurement)

01719179

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Ethical Contractor (EC): Mayor’s Employment Charter

 

 

EC: Committed to sign up to charter

X

EC: Accredited Living Wage Employer

X

 

 

Name of Successful Contractor

Rhodar Industrial Services Lot 1 only

Supplier Registration Number

(to be supplied by Corporate Procurement)

6426331

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Ethical Contractor (EC): Mayor’s Employment Charter

 

 

EC: Committed to sign up to charter

X

EC: Accredited Living Wage Employer

 

 

Name of Successful Contractor

Coleman & Company Lot 1 only

Supplier Registration Number

(to be supplied by Corporate Procurement)

737922

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Ethical Contractor (EC): Mayor’s Employment Charter

 

 

EC: Committed to sign up to charter

X

EC: Accredited Living Wage Employer

 

 

Name of Successful Contractor

Alan Franklin Lot 3 only

Supplier Registration Number

(to be supplied by Corporate Procurement)

4804728

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Ethical Contractor (EC): Mayor’s Employment Charter

 

 

EC: Committed to sign up to charter

X

EC: Accredited Living Wage Employer

 

 

Contract Start Date

Contract End Date

15/08/2022 – 14/08/2024

Optional Extension Period 2

24 months on an annual basis

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Jonathan Phillips x 4972

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Procedure

Framework Details (where  ...  view the full decision text for item 6a

6b

Approval to Award the Contract for Responsive Repairs Framework Suppliers pdf icon PDF 428 KB

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the:

  • award of the Contract for the Framework Agreement for Responsive Repairs as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Responsive Repairs Framework Suppliers

Name of Successful Contractor

Rank 1

Schofield & Sons Ltd

Rank 2

G. Jones Builders Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

02459259

04928174

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

SME

Contract Value (£)

£350,000 per annum estimated average

Contract Duration

 24 months

Contract Start Date

06/08/2022

Contract End Date

05/08/2024

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Les Woolhouse 07713 786 093

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/a

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

 

 

EC: Committed to sign up to charter

EC: Accredited Living Wage Employer

 

 

The Reasons are:

To request the approval of the framework for Responsive Repairs.

 

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

 

Assessment of Risk: High

Some of the services provided through this contract are statutory and therefore puts the council at risk if not undertaken correctly.

 

The source of funding is:

There is funding available under the Revenue budget.

Legal Advice obtained. Supplied by: Tony Hatton, Principal Solicitor.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The purpose of a framework agreement is to select through a procurement/evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required.

The report sets out the details for appointing bidders to the Council’s Responsive Repairs Framework Agreement, which is due for renewal this year.

The work undertaken thus far is explained throughout the report, and sets out the issues and tender process involved, including the evaluation of bids, to ensure compliance with PCR and CSO’s.

Two tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed appointment to the framework of G Jones Builders Limited and Schofield and Sons Limited.

FINANCIAL IMPLICATIONS: Submitted by:  Gemma Singleton, Senior Accountant Tel: 0161  ...  view the full decision text for item 6b

7.

Any other business - Part 1 (open to the public)

8.

Exclusion of the public

9.

Decision items - Part 2 (closed to the public)

10.

Date and time of next meeting

10:00am on Wednesday 10 August 2022 in the Salford Suite at the Salford Civic Centre, Chorley Road, Swinton, M27 5DA