Agenda and decisions

Procurement Board - Wednesday, 27 July 2022 10.00 am

Venue: Salford Suite, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Chris Howl

Items

No.

Item

Face to Face public meetings at The Salford Suite - advice for members of the public (updated 31.05.22) PDF 262 KB

Apologies for absence

Declarations of interest

To approve, as a correct record, the minutes of the meeting held on Wednesday 13 July 2022 PDF 114 KB

Matters arising

Decision items - Part 1 (open to the public)

Approval to Award a Framework Agreement for Demolition and Associated Services split into three lots PDF 601 KB

Decision:

Salford City Council – Record of Decision

I, Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

· the award of the Contract for the Framework Agreement for Demolition and Associated Services as detailed in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Framework Agreement for Demolition and Associated
Name of Successful Contractor	Connell Brothers Lot 1 & Lot 2
Supplier Registration Number (to be supplied by Corporate Procurement)	6233056
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Ethical Contractor (EC): Mayor’s Employment Charter	X
EC: Committed to sign up to charter
EC: Accredited Living Wage Employer	X

Name of Successful Contractor	Frank O’Gara & Sons Lot 1 only
Supplier Registration Number (to be supplied by Corporate Procurement)	3057185
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to charter	X
EC: Accredited Living Wage Employer

Name of Successful Contractor	J Freely Limited Lot 1 only
Supplier Registration Number (to be supplied by Corporate Procurement)	01719179
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to charter	X
EC: Accredited Living Wage Employer	X

Name of Successful Contractor	Rhodar Industrial Services Lot 1 only
Supplier Registration Number (to be supplied by Corporate Procurement)	6426331
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to charter	X
EC: Accredited Living Wage Employer

Name of Successful Contractor	Coleman & Company Lot 1 only
Supplier Registration Number (to be supplied by Corporate Procurement)	737922
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to charter	X
EC: Accredited Living Wage Employer

Name of Successful Contractor	Alan Franklin Lot 3 only
Supplier Registration Number (to be supplied by Corporate Procurement)	4804728
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to charter	X
EC: Accredited Living Wage Employer

Contract Start Date Contract End Date	15/08/2022 – 14/08/2024
Optional Extension Period 2	24 months on an annual basis
Who will approve each Extension Period?	Procurement Board (extension > £150k)
Contact Officer (Name & number)	Jonathan Phillips x 4972
Lead Service Group	Place
How the contract was procured? (to be supplied by procurement)	Open Procedure
Framework Details (where ... view the full decision text for item 6a

Approval to Award the Contract for Responsive Repairs Framework Suppliers PDF 428 KB

Decision:

Salford City Council - Record of Decision

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board , in exercise of the powers contained within the Council Constitution do hereby approve the:

award of the Contract for the Framework Agreement for Responsive Repairs as detailed in the table below:

Detail required	Answers
Title/Description of Contracted Service/Supply/Project	Responsive Repairs Framework Suppliers
Name of Successful Contractor	Rank 1 Schofield & Sons Ltd	Rank 2 G. Jones Builders Ltd
Supplier Registration Number (to be supplied by Corporate Procurement)	02459259	04928174
Type of organisation (to be supplied by Corporate Procurement)	Private Limited Company	Private Limited Company
Status of Organisation (to be supplied by Corporate Procurement)	SME	SME
Contract Value (£)	£350,000 per annum estimated average
Contract Duration	24 months
Contract Start Date	06/08/2022
Contract End Date	05/08/2024
Optional Extension Period 1	12 months
Optional Extension Period 2	12 months
Who will approve each Extension Period?	Procurement Board (extension > £150k)
Contact Officer (Name & number)	Les Woolhouse 07713 786 093
Lead Service Group	Place
How the contract was procured? (to be supplied by procurement)	Open tender
Framework Details (where applicable) (procurement body, framework reference & title, start/ end date	N/a
Funding Source	Revenue Budget
Ethical Contractor (EC): Mayor’s Employment Charter
EC: Committed to sign up to charter
EC: Accredited Living Wage Employer

The Reasons are:

To request the approval of the framework for Responsive Repairs.

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

Assessment of Risk: High

Some of the services provided through this contract are statutory and therefore puts the council at risk if not undertaken correctly.

The source of funding is:

There is funding available under the Revenue budget.

Legal Advice obtained. Supplied by: Tony Hatton, Principal Solicitor.

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

The purpose of a framework agreement is to select through a procurement/evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required.

The report sets out the details for appointing bidders to the Council’s Responsive Repairs Framework Agreement, which is due for renewal this year.

The work undertaken thus far is explained throughout the report, and sets out the issues and tender process involved, including the evaluation of bids, to ensure compliance with PCR and CSO’s.

Two tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed appointment to the framework of G Jones Builders Limited and Schofield and Sons Limited.

FINANCIAL IMPLICATIONS: Submitted by: Gemma Singleton, Senior Accountant Tel: 0161 ... view the full decision text for item 6b

Any other business - Part 1 (open to the public)

Exclusion of the public

Decision items - Part 2 (closed to the public)

10.

Date and time of next meeting

10:00am on Wednesday 10 August 2022 in the Salford Suite at the Salford Civic Centre, Chorley Road, Swinton, M27 5DA