Agenda and decisions

Salford City Council - Record of Decision

I, Councillor John Merry, Deputy City Mayor, in exercise of the powers contained within the Salford City Council constitution do hereby:

(1) Approve an additional 11 solar PV sites as part of Salford City Council’s continued participation in the ‘Supporting Greater Manchester Regional Heat and Energy Decarbonisation Delivery’ Scheme.

(2) Approve the acceptance and signing of an amended Grant Fund Agreement once it has been received.

(3) Note the potential for a further round of funding (PSDS 3) and approve Salford City Councils participation in a further consortium bid with the GMCA.

The Strategic Director for Place submitted a report indicating Salford City Council was part of a consortium, led by the Greater Manchester Combined Authority (GMCA), for Government funding to install and deliver installation of heat decarbonization and energy generation technologies across the public estate.

This consortium had already secured £78m Government funding, including £5.2m for the installation of Air Source Heat Pumps at 12 sites and roof mounted solar PV (Photovoltaics) at another 11 sites. Through the delivery of the project the GMCA had identified spare budget capacity which could fund additional installations. Consequently, the City Council now proposed further solar PV sites and with the eligibility criteria the GMCA had confirmed that they could provide 40% of the required funding from grant (£240k) with Salford City Council providing the remaining 60% through match funding from the approved Invest to Save budget for the installation of solar PV (£360K) and which the above actions will allow to proceed.

Assessment of Risk: Public Sector Decarbonisation Funding – Grant

Invest to Save – Property Capital Budget

Source of funding: Public Sector Decarbonisation Funding – Grant

Invest to Save – Property Capital Budget

Legal Advice Obtained: Tony Hatton, Shared Legal Service

Procurement Advice Obtained: Heather Stanton, Category Manager

Financial Advice obtained:  Gemma Singleton, Finance Officer

HR Advice obtained: Yes n/a

Climate Change Advice obtained: Mike Hemingway,

                                                       Principal Officer Climate Change

The following documents have been used to assist the decision process:

• Public briefing report submitted to Property/Regeneration Briefing on 25 October 2021

·         Contact Officer:  Hayley Nixon, Commercial Project Manager And Majid Maqbool, Energy Manager

This decision was published on Monday 8 November 2021.

This decision will come in force at 4.00 pm on Monday 15 November 2021 unless it is called-in in accordance with the Decision-Making Process Rules.

The following items are for the primary purpose of providing members of the public with all relevant information on the respective matters, other than those elements, which in accordance with the relevant sections of the Local Government Act 1972, remain confidential and require that any arising decision is taken in Part 2 of the agenda

Salford City Council - Record of Decision

I Councillor John Merry, Deputy City Mayor, in exercise of the powers contained within the City Council Constitution do hereby:

The Reasons are:

The recommendations as set out within the report will assist with the delivery of rough sleepers accommodation within the City if approved.

Options considered and rejected were:

N/A

Assessment of Risk: Medium

The direct delivery of housing changes the risk profile as the City will take on the risk of successful tenders, potential cost overruns and project delays. These will be monitored and mitigated through the project group of professionals.

The main current risk is that of construction risks – rising costs and material shortages.

The source of funding is:

Grant funding and Council borrowing

Legal Advice obtained from Fahid Malik and Tony Hatton – Shared Legal Services.

? 

The property at Wingate Rd and the other sites will be appropriated for housing purposes to facilitate the rough sleeper accommodation.

Subject to funding approvals and in compliance with any specific funding conditions, when commissioning contracts for the procurement of goods, services or the execution of works the Council as a ‘contracting authority’ must comply with the Public Contracts Regulations 2015 (PCR) as well as the provisions of its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social value, failing which the award of a contract may be subject to legal challenge.

Legal shall be happy to advise on the terms of the grant funding agreement between the Council and Homes England to ensure the Council’s interests are protected as far as possible. The terms of any grant funding agreement will need to be adhered to in the event that there are clawback provisions for failure to comply.

Financial Advice obtained from Chris Mee, Strategic Finance Manager:

The capital cost of delivering the units will be funded from a combination of external grant and borrowing (self- financing funded from rental income).

Procurement Advice obtained:

Procurement will work with the project team to undertake the correct procurement procedure ensuring that the process followed complies with the Council’s contractual standing orders

HR Advice obtained:

None at this stage.

Climate Change Advice obtained:

These implications are addressed in other reports and processes.

Contact Officer: Andrew Leigh                 

Telephone number: 0161 793 2155

-       This decision is not subject to consideration by another Lead Member

-       The appropriate scrutiny to call-in the decision is the Growth & Prosperity Scrutiny Panel                       

This decision was published on Monday 8 November 2021                                            

This decision will come in force at 4.00 p.m.  ...  view the full decision text for item 4a