{meta} Agenda for Lead Member for Finance and Support Services Briefing on Thursday, 23 April 2020, 10.00 am

Agenda and decisions

Venue: The Boardroom, Salford Civic Centre, Chorley Road, Swinton. View directions

Contact: Claire Edwards 

Items
No. Item

1.

Apologies for absence.

2.

Declarations of interest.

3.

Items for Decision (Part 1 - Open to the Public):

3a

Write Off of Irrecoverable Debt - Council Tax. pdf icon PDF 61 KB

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve the write-off of irrecoverable debt as outlined below: -

                                                                 

Council Tax               £1,054,055.76

             

The Reasons are: The liabilities mentioned in the report for write-off are irrecoverable.

Before considering a Council Tax debt for a write off because the debtor’s whereabouts are unknown and they have effectively absconded, an exhaustive search is undertaken.  A number of sources are interrogated including the records of a large UK credit agency is undertaken. Credit agencies hold records about a person’s current financial commitments registered at any address in the UK, i.e. mortgages, mobile phones, credit cards, bank accounts etc. Only if a person cannot be traced through these searches will a write off be considered under the category of absconded.

 

Options considered and rejected were: To leave outstanding amounts on the accounts for a further period.

Assessment of Risk: The write-off of irrecoverable amounts is an essential part of account administration.

The source of funding is: The bad debt provision

Legal advice obtained: n/a

Financial advice obtained: The bad debt provision has been confirmed.

Procurement advice obtained: n/a

The following documents have been used to assist the decision process.

Some of the relevant documents contain exempt or confidential information and are not available for public inspection. Other documents which are in the public domain are the relevant write-off strategies

 

Contact Officer: Penny Higgins – Service Manager – Council Tax                 Tel. 0161 793 3640

 

The decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Panel to call-in the decision is the Overview and Scrutiny Board.

 

Signed: Councillor Hinds                                        Date: 23rd April 2020

Lead Member for Finance and Support Services

FOR USE BY DEMOCRATIC SERVICES

 

This decision was published on 29th April 2020.

 

This decision will come into force at 4.00pm on 6th May 2020, unless it is called-in in accordance with the decision-making process rules.

 

3b

Sundry Debtor Write Off - Quarter 4. pdf icon PDF 60 KB

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby:

 

Approve the write-off of Sundry Debt to the value of £72,835.16. 

 

The Reasons are that these sundry debts, after exhaustive attempts to collect, are found to be irrecoverable for a variety of reasons e.g. liquidation, absconded, no longer trading, bankrupt, deceased, uneconomical to collect, and irrecoverable after court action, etc.

 

Options considered and rejected were - not relevant due to the nature (age and value) of these accounts.

 

The majority of accounts relate to those proven uneconomical to collect, irrecoverable after court action, bankruptcy / liquidation.

 

Assessment of Risk - Low

 

The source of funding is the Council’s bad debt provision.

 

Legal Advice obtained – legal advice has been obtained on each of the individual cases where court action has been taken.

 

Financial Advice obtained - Chris Hesketh

There is adequate provision for the sundry debt write offs from the Councils provision for bad debt.

The provision is reviewed on an annual basis to ensure that the provision is set at an appropriate level.

 

Procurement Advice obtained – Not applicable.

 

The following documents have been used to assist the decision process:

The relevant documents contain exempt or confidential information and are not available for public inspection. The background documents would provide the identity of individuals or companies involved in the write off.

Contact Officer: Chris Hesketh                                   Tel No. 0161 793 2668

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

 

Signed: Councillor Hinds                                            Dated: 23rd April 2020

Lead Member for Finance & Support Service

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 29th April 2020.

 

This decision will come in force at 4.00 p.m. on 6th May 2020, unless it is called-in in accordance with the decision-making process rules.

 

4.

Exclusion of the Public.

5.

Items for Decision (Part 2 - Closed to the Public): No items.

6.

Any other business.