{meta} Agenda for Lead Member for Finance and Support Services Briefing on Thursday, 17 December 2020, 2.15 pm

Agenda and decisions

Contact: Claire Edwards 

Items
No. Item

1.

Apologies for absence.

2.

Declarations of interest.

3.

Items for Decision (Part 1 - Open to the Public):

3a

Agreement for Virement of Capital Resource to the Salford City Roosters Clubhouse Project. pdf icon PDF 225 KB

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance & Support Services, in exercise of the powers contained within the Council Constitution, do hereby:

 

Approve the virement of £0.390m within the 20/21 Place directorate capital programme to provide additional finance for the Salford Roosters project.

 

The Reasons are:

The Council originally provided a £300k capital contribution to the Salford Roosters project as part of £755k funding package. Based on the tender submitted for the works and subsequent value engineering there remains a shortfall of £390k of funding for the project. On the basis there is no confirmed alternative funding available to deliver the project the Council has identified £390k of capital funding from available resource that sits within Regulatory Services capital programme that can be vired to SCL/Leisure capital programme.

 

Options considered and rejected were:

Project does not proceed, or capital funding is sought via 21/22 capital bid process.

Alternative funding– whilst there are on-going discussions with Sport England, until this is formally confirmed the Council will underwrite and finance the additional £390k.

 

Assessment of risk:

Low: If the virement is not agreed, there will be a delay to the delivery of the project whilst new capital resource is bid for and considered as part of the Council’s 21/22 capital bid process. 

 

The source of funding is:

2020/21 Place capital programme

 

Legal Advice obtained: Submitted by – Tony Hatton, Principal Solicitor, tel. 219 6323

As set out in the Council’s Constitution, each directorate is allocated a budget amount as their share of the annual revenue budget approved by Council, and capital virements (movement of budgets between approved capital schemes) are permitted subject to the approvals being made by authorised persons as set out in section 7.4 of the Budget and Policy Framework Procedure Rules. 

For a virement of the amount requested, it would appear that section 7.4 (g) applies and the approval of lead member for financial and support services in consultation with the Chief Finance Officer is required. Section 7.4 reads as follows:

 

The person set out below shall be entitled to vire across budget heads or budget amounts as follows:

a)    a Chief Officer may vire between budget heads under their control and

within their directorates £150,000 in any financial year.

b)    the Member(s) of the Cabinet for a relevant service area(s) may, with the

approval of the relevant Lead Member, vire between budget heads within their control sums of £150,000 and over, up to £350,000 in any financial year

c)    the City Mayor may vire sums up to £1,000,000 between the budget

amounts of different directorates in any financial year.

d)    the Chief Finance officer shall be responsible for authorising all

virements from the central inflation and contingency provision to other service budgets.

e)    any virement must be notified to the Chief Finance Officer and virements

of above £150,000 must be reported for information to the next meeting of the Overview and Scrutiny Board.

               f)  any revenue virement above £ 1,000,000 will  ...  view the full decision text for item 3a

3b

Sundry Debtor Write Off - Quarter 3. pdf icon PDF 137 KB

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby:

 

Approve the write-off of Sundry Debt to the value of £13,996.66 

 

The Reasons are that these sundry debts, after exhaustive attempts to collect, are found to be irrecoverable for a variety of reasons e.g. liquidation, absconded, no longer trading, bankrupt, deceased, uneconomical to collect, and irrecoverable after court action, etc.

The value of the debts proposed for write-off is £13,996.66. The total value of sundry debtor invoices raised during this financial year, as at 07/12/2020, is £102,880,792.25. This write-off therefore represents 0.0136% of the debt.

 

Options considered and rejected were - not relevant due to the nature (age and value) of these accounts.

 

The majority of accounts relate to those proven uneconomical to collect, irrecoverable after court action, bankruptcy / liquidation.

 

Assessment of risk - Low

 

The source of funding is the Council’s bad debt provision.

 

Legal advice obtained – legal advice has been obtained on each of the individual cases where court action has been taken.

 

Financial Advice obtained - Chris Hesketh

There is adequate provision for the sundry debt write offs from the Councils provision for bad debt.

The provision is reviewed on an annual basis to ensure that the provision is set at an appropriate level.

 

Procurement Advice obtained – Not applicable.

 

The following documents have been used to assist the decision process:

The relevant documents contain exempt or confidential information and are not available for public inspection. The background documents would provide the identity of individuals or companies involved in the write off.

Contact Officer: Chris Hesketh                                   Tel No. 0161 793 2668

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

Signed: Councillor Hinds                                            Dated: 17 December 2020

Lead Member for Finance & Support Service

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

 

This decision was published on 18 December 2020.

 

This decision will come in force at 4.00 p.m. on 4 January 2021, unless it is called-in in accordance with the decision-making process rules.

 

4.

Exclusion of the Public.

5.

Items for Decision (Part 2 - Closed to the Public): No Items.