{meta} Agenda for Procurement Board on Wednesday, 16 January 2019, 2.00 pm

Agenda and decisions

Venue: The Boardroom, Salford Civic Centre, Chorley Road, Swinton

Contact: Carol Eddleston, Senior Democratic Services Advisor 

Items
No. Item

1.

Apologies for absence

2.

Declarations of interest

3.

To approve, as a correct record, the minutes of the meeting held on 9 January 2019 pdf icon PDF 65 KB

4.

Matters arising

5.

Decision items - Part 1 (open to the public)

5a

Request for Approval -Contract Award - Technology & Efficiency Review of Revenues Business Processes pdf icon PDF 102 KB

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution, do hereby approve:

 

The award of a 12 month contract to Tech Mahindra via Bloom framework for the supply of services providing a technology & efficiency review of service reform business processes.

 

Detail required

Title/Description of Contracted Service/Supply/Project

Business Process Redesign

Name of Successful Contractor

Tech Mahindra

Supplier Registration Number

(to be supplied by Corporate Procurement)

L64200MH1986PLC041370

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

Capped £325k

Full Project

Contract Duration

12 months

Contract Start Date

04/02/2019

Contract End Date

03/02/2020

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Steve Fry

Lead Service Group

Service Reform & Development

 

The Reasons are: This is OJEU compliant process as the contract will be awarded via Bloom consultancy framework.

Options considered and rejected were n/A.

Assessment of Risk low .

The source of funding is Revenue.

Legal Advice obtained .

Financial Advice obtained .

Procurement Advice obtained .


Contact Officer:       Steven Fry              Tel No 0161 793 3641

 

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

 

 

 

 

 

 

Signed:     BILL HINDS                                     Dated: 16 January 2019  

                     Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 16 January 2019

*         This decision will come in force at 4.00 p.m. on 23 January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

5b

Request for Approval - Contract Award - Revenues & Benefits Additional Processing Support pdf icon PDF 110 KB

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution, do hereby approve:

 

The award of the Contract to Northgate, to deliver provision of an external offsite revenues and benefits processing function from January 2019 to August 2020

 

Contract Reference

 

Title/Description of Contracted Service/Supply/Project

Offsite revenues and benefits processing

Name of Contractor

Northgate

Type of organisation

Private Limited

Status of Organisation

Non-SME

Value of contract

£250,000

Full Project

Contract Duration

18 months

Contract Start Date

22/01/2019

Contract End Date

31/08/2020

Contact Officer (Name & number)

Steven Fry

Lead Service Group

Service Reform

Funding Source

Revenues & Benefits

Reason for CSO Exception

 

 

The Reasons are: A compliant process has been followed as the organisation will be procuring this via central government’s G-Cloud framework.

Options considered and rejected were n/A.

Assessment of Risk low .

The source of funding is Revenue.

Legal Advice obtained .

Financial Advice obtained .

Procurement Advice obtained .

The following documents have been used to assist the decision process.



Contact Officer:       Steven Fry              Tel No:  0161 793 3641

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

 

 

 

 

 

 

Signed:       BILL HINDS                                             Dated: 16 January 2019         

                     Lead Member

 

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 16 January 2019

*         This decision will come in force at 4.00 p.m. on 23 January 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

6.

Any other business - Part 1 (open to the public)

7.

Exclusion of the public

8.

Decision items - Part 2 (closed to the public) - NO ITEMS

9.

Date and time of next meeting

10:00 a.m. on Wednesday 23 January 2019 in the Boardroom, Salford City Council, Civic Centre, Chorley Road, Swinton, M27 5DA.