{meta} Agenda for Lead Member for Environment and Community Safety Briefing on Monday, 23 November 2020, 8.30 am

Agenda and decisions

Venue: Microsoft Teams Meeting. View directions

Items
No. Item

1.

Apologies

2.

Declarations of Interest

3.

Items for Decision - Part 1 (Open to the Public)

3a

Civica IT Upgrade pdf icon PDF 80 KB

Decision:

Salford City Council - Record of Decision

 

UPGRADE OF THE CIVICA AND POWERSUITE IT SYSTEMS.

 

I, Councillor David Lancaster, Lead Member for Environment and Community Safety, in exercise of the powers contained within the City Council’s Constitution do hereby approve the virement of £0.200m within the 2020/21 Place (Regulatory Services) capital programme to finance the upgrade of the Civica and Powersuite IT systems. 

 

 

The Reasons:

 

The current contract for two systems used by Regulatory Services and Cleansing- Civica App (Regulatory Services software) and Powersuite (Refuse Collection Rounds Management Software), is coming to an end in March 2021. The software supplier for these systems is Civica.

 

Corporate IT have undertaken an option appraisal and recommend that Civica are re-contracted to provide upgraded web-based versions of both systems.  The upgrade can be undertaken as a capitalised one-off cost at £200k if an order is placed by 21 December 2020. 

 

Assessment of Risk is Low: There is a low likelihood the resource being vired to finance the upgrade will be required from Enforcement team by 31 March 2021

The source of funding: 2020/21 Place Capital Programme

Legal Advice obtained:  

Tony Hatton, Principal Solicitor, Shared Legal Service (Property).

 

Financial Advice obtained:  Alison Woods, Finance Officer, Corporate Finance.

 

Procurement Advice obtained:

Deborah Derbyshire, Category Manager, Procurement

 

Climate Change Implications obtained:

Mike Hemingway, Principal Officer Climate Change 

 

The following documents have been used to assist the decision process:

Report submitted to Environment and Community Safety Lead Member Briefing on

23 November 2020

 


Contact Officer:

Ian Thompson, Principal Programme Manager, Tel No 0161 793 2415

 

This decision is not subject to consideration by another lead member/

strategic director

 

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed: Councillor David Lancaster

Environment and Community Safety Lead Member

Date: 23 November 2020

 

 

This decision was published on 23 November 2020.

This decision will come in force at 4.00 pm on 30 November 2020 unless it is called-in in accordance with the decision-making process rules.

 

4.

Exclusion of the Public

5.

Items for Decision - Part 2 (Closed to the Public)

No items

6.

Any other business