Agenda and decisions

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve

·      the award of the Contract for Key Cities Policy and Media Support Services, as detailed in the table below:

The Reasons are:

Salford City Council is a member of Key Cities and serves as the network’s secretariat. As a result, the council acts as the lead authority for Key Cities business including the commissioning of services on its behalf.

The network is supported by external media and policy support services to increase awareness and influence of Key Cities and its activity. The current contract for these services expires on 31 December 2023. The Key Cities Executive (Cabinet) has agreed to recommission these services to ensure capacity is in place to enable Key Cities to continue to function.

Options considered and rejected were: Not to award a contract.

Assessment of Risk:

The current policy and media support services contract expires on 31 December 2023. Therefore, if a new contract is not in place by 1 January 2024, there could be a reputational risk for Key Cities in terms of not being able to respond effectively to future media opportunities or national policy announcements. This will negatively impact on the work of the network.

The source of funding is:

From subscriptions from the Key Cities membership. No financial draw on the council.

Legal Advice obtained: The Shared Legal Service

The Council has recently tested the market and sought bids from organisations to deliver the Key Cities Policy and Media Support Services as described in the body of the report. In compliance with the Public Contract Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social value, the Council undertook an open tender process as set out in the report, which appears robust and  ...  view the full decision text for item 5a

Salford City Council – Record of Decision

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

·      the award of tender for the SBNI A666 South scheme to AE Yates, for the reason(s) highlighted in the table below:

The Reasons are:

The proposed work on the A666 South scheme forms one of the schemes for the SBNI programme. The objectives of the programme are to improve the punctuality, regularity and reliability of bus services in the region and promote active, healthy lifestyles and make sustainable travel safer and easier to use and an attractive alternative to the private car. This is aligned with Greater Manchester Transport Strategy objectives and will provide positive impacts on the recently launched Bee Network bus services that will use these routes in Salford.

Options considered and rejected were: not to award the contract.

Assessment of Risk: Medium.

The source of funding is: Greater Manchester Combined Authority.

Legal Advice obtained: Tony Hatton.

Financial Advice obtained: Hollie Faulkner.

Procurement Advice obtained: Heather Stanton.

HR Advice obtained: N/A

Climate Change Implications obtained: Mike Hemingway/ Opu Anwar

The following documents have been used to assist the decision process:

·      Report to the City Mayor’s Regeneration Briefing – 13July 2015

·      Urban Vision – Regeneration Panel Presentation – July 2016

·      Report to Lead Member for Planning & Sustainable Development – 9^th May 2017

·      Report to Lead Member for Planning & Sustainable Development – 18^th June 2019

·      Report to Lead Member for Planning & Sustainable Development – 19^th Sep 2019

·      Report to Procurement Board – 27^th November 2019

·      Report to Procurement Board – 9^th December 2020

·      Report to Procurement Board – 23^rd November 2022

·      Report to Procurement Board – 25^th October 2023

Contact Officer: Opu Anwar

Contact: opu.anwar@salford.gov.uk

This matter is not subject to consideration by another Lead Member.

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Committee.

FOR DEMOCRATIC SERVICES USE ONLY

*           This decision was published on 22  ...  view the full decision text for item 5b

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      approval to Award the Contract for the Minor Building Works Framework Agreements, as detailed in the table below:

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      the award of the Contract for Better Bus Routes – The Crescent to Media City UK: Preliminary Design, as detailed in the table below:

The Reasons are:

To support the development of the preliminary designs for Better Bus Routes – The Crescent to Media City UK.

Options considered and rejected were:

Delivery by the in-house team – The Highway Design team does not have sufficient in-house resources to carry out the Preliminary Design in the required timeframe whilst meeting the existing commitments of the Capital Programme.

Assessment of Risk:

Medium: The process of setting budgets for the CRSTS funding settlement took place several years’ ago, whilst inflationary pressures in the construction sector have increased costs substantially since the funding allocations were bid for and agreed.

The government funding letter to Greater Manchester confirms ‘Any cost overruns must be met locally and no additional HMG (Government) funding from this settlement will be provided to support your CRSTS programmes’.

This means that the work funded by the programme may have to be reduced in scope as inflation pressures continue to erode what can be delivered with the funding allocated.

It will be important to develop the interventions working in close collaboration with the Greater Manchester and Active Travel England governance and approval gateway processes, to ensure the risk of funding claw back is minimised as projects progress beyond development to the delivery phase of the project.

The source of funding is:

City Region Sustainable Transport Settlement (CRSTS).

Legal Advice obtained:

When commissioning contracts for the procurement of goods, services, or the execution of works the Council as a ‘contracting authority’ must comply with the Public Contracts Regulations 2015 (PCR) as well as the provisions  ...  view the full decision text for item 5d

Salford City Council – Record of Decision

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      the award of the Contract for the Extension of the Agency Drainage Engineer Position, as detailed in the table below:

The Reasons are:

To provide support for the Flood Risk & Drainage Manager and enable the service area to meet its Statutory and other duties.

Options considered and rejected were:

-       The appointment of permanent staff – the role has been advertised multiple times, most recently in June 2023 with no suitable candidate forthcoming. A further recruitment exercise is planned.

-       External Provider – An arrangement was briefly entered into but was cut short as it was not considered to provide the required level of service. Other framework providers were approached but could not provide a suitable candidate/service.

Assessment of Risk:

High – The Council is at risk if it not able to meet its Statutory obligations in relation to flood water management. The Flood Risk and Drainage Service Area is not able to meet these, or to carry out other functions without the current level of resource as a minimum.

The source of funding is:

A combination of revenue from Planning and Lead Local Flood Authority budgets, augmented with capital funding from project work.

Legal Advice obtained:

No Legal implications as such. The Council may engage such staff as it thinks fit in order to discharge its functions, and to support that, holds an existing contract with Reed for the provision of agency workers as and when they may be required.

Within the agreement with Reed there is no limit to the value of orders that are placed with Reed, and therefore the route to engage the worker is compliant with CSOs.

Financial Advice obtained:

No financial implications as such.  The cost of the position is included in the Budget 2023-24 and is covered by the Budget from Planning and rechargeable work.

Procurement  ...  view the full decision text for item 5e

·      13:00pm on Monday 11 December 2023 in Salford Suite at Salford Civic Centre, Chorley Road, Swinton, M27 5DA.

This is the last one for 2023.

The first one in 2024 will be:

·      10:00am on Wednesday 10 January 2024 in Salford Suite at Salford Civic Centre, Chorley Road, Swinton, M27 5DA.