{meta} Agenda item - Request for Approval - Contract Award - Works to Renew Roof Coverings and Upgrade Insulation at Brentnall Primary School.

Agenda item

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:-

 

(a)  The award of the following contract for a project approved under the current Schools Capital Maintenance Programme:-

 

(i)  Acceptance of the tender from Truline Construction and Interior Services    Limited in the sum of £263,353.85 to renew roof coverings and upgrade insulation at Brentnall  Primary School.

 

Detail required

Title/Description of Contracted Service/Supply/Project

Roofing works to Brentnall Primary School

Name of Successful Contractor

Truline Construction and Interior Services Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

                                 05147564

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

              Status of Organisation  

(to be supplied by Corporate Procurement)

SME

Contract Award Price

£263,353.85

Full Project

Contract Value Including Fees and approved QRA

(if applicable )

£310,000.00

Full Project

Contract Duration

10 weeks

Contract Start Date

20/07/2019

Contract End Date

27/09/2019

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Gregory Durkin 0161 778 4942

Lead Service Group

Children's Services

 

How the contract was procured?

(to be supplied by Corporate Procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Minor Building Works Framework Lot 2 Agreement

Funding Source

Capital Programme

 

The Reasons are:   to enable the works to progress as programmed to start on site and be completed at the earliest possible date. 

 

Options considered and rejected were:None.  All procedures are in accordance with normal Standing Orders.

 

Assessment of Risk:  Medium. The roof has reached the end of its economic life and the works are required to prevent the risk of school closure. If the school was forced to close due to water ingress then the City Council would have difficulty in fulfilling its statutory duty in relation to the provision of sufficient school places.

 

The programme has been developed to achieve the delivery of the contracts to meet the necessary completion dates. 

 

The source of funding is: The funding source available is from within the Schools Capital Maintenance Programme and is detailed in reports previously submitted to Cabinet for approval.

 

Legal Implications: Supplied by:  Tony Hatton, Principal Solicitor, tel. 219 6323.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Council’s Minor Building Works Framework Lot 2 Agreement.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation etc. depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.

 

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Four tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed award of the contract to Truline Construction and Interior Services Limited. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and public procurement legislation.

 

Legal Services will assist with preparing any contractual documentation upon receipt of instructions to ensure the Council’s position and interest are protected.

 

 

 

 

 

Financial Implications: Supplied by Alex Archer, Finance Manager (Capital/PFI) Tel: 0161 778 0498.

 

There is funding available under the Schools Capital Maintenance Programme to meet the total scheme costs of £310,000.00. (Tender cost £263,353.85 plus professional fees and associated costs of £46,646.15).

 

 

 

Procurement Implications: Christine Flisk (Category Manager - Corporate Procurement Team) Tel 0161 686 6245

 

The project has been competitively tendered under the Council’s Constitution governing contract procurement in accordance with a mini competition under the Minor Building Works Framework Lot 2 Agreement. The winning tenderer has submitted the most economically advantageous offer which also supports the Council’s objectives of delivering social value on this contract.

 

Contact Officer: Cathy Starbuck - Assistant Director Tel. 0161 778 0183            

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity and the Overview and Scrutiny Board.

 

 

Signed:    COUNCILLOR BILL HINDS               Dated:   26 June 2019   

                     Lead Member

 

 

* This decision was published on 26 June 2019.

* This decision will come into force at 4.00 p.m. on 3 July 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

Supporting documents: