{meta} Agenda item - Request for Approval - Exception to Contractual Standing Orders - Contract Award - Co Design and Refurbishment of The Grange Children's Home

Agenda item

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

(1)       An exception to Contractual Standing Orders in accordance with Paragraph 3.1 as follows:

·        The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the council’s interests.

 

(2)       The award of the Contract for Co Design and Refurbishment of The Grange Children’s Home  as detailed in the table below:

Detail required

Title/Description of Contracted Service/Supply/Project

Co Design and Refurbishment of The Grange Children’s Home 

Name of Successful Contractor

Quay Interiors Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

Company – 10438822

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£141,404.55

Full Project

Contract Duration

2 months refurb (6 months defects under JCT minor works Contract)

Contract Start Date

03/09/2020

Contract End Date

01/11/2019

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Sayma Khan 01616034558

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The need for the goods, services or works is so urgent that the time needed to comply with the rules would be prejudicial to the Council’s interests

x

Funding Source

Capital Programme

The Grange Children’s Home became vacant in December 2018 and has been identified as the preferred site for the new No Wrong Door Hub after a consultation exercise with Children and Young People, during the consultation exercise it was identified that the proposed Hub requires some co design with Young People and minor refurbishment works.

Commissioners have already started to implement the No Wrong Door Strategy for Salford City Council and have secured the funding for the proposed Co Design and Refurbishment Works.

A robust specification has been drafted in conjunction with Urban Vision (project lead), Sheila Bird Group (Design lead), Quay Interiors (Contractor) and a range of Children and Young People across Social care.

A quotation has been sought which has been benchmarked by Urban vision who have confirmed that it is comparative to the industry standard rates.   

It is really important to highlight that the concept of the Hub is young person led and designed by them thought their lived experiences of being in exiting children’s homes. Research evidences we must ‘create space which is trauma informed’ and clearly we need to recognise and accept the concept the young people have created is trauma informed and would have a positive impact on their emotional health and wellbeing

It has been discussed and agreed with Urban Vision to seek an exception for these works as we will not be able to undertake these works on time if we were to use any of the Council’s Frameworks though Urban Vision, Commissioners are therefore requesting an exception to award a 2 month contract to Quay Interiors to start on the 3rd September 2020 which will be project managed by Urban Vision on behalf of Salford city Council.

Legal Advice obtained: Tony Hatton, Principal Solicitor (see PB report).

Financial Advice obtained:  Chris Mee, Strategic Finance Manager (see PB report).

Procurement Advice obtained: Christopher Conway, Procurement Category Manager (see PB report).

Contact Officer: Sayma Khan Tel No.  0161 603 4558

 

*         This matter is also subject to consideration by the Lead Member for Children’s and Young People’s Services who has been briefed on the proposals.

 

*         The appropriate scrutiny committee to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

 

Signed:    BILL HINDS                            Dated:     28 August 2019                                                   

                     Lead Member

 

 

This decision was published on 28 August 2019.

This decision will come in force at 4.00 p.m. on 4 September 2019 unless it is called-in in accordance with the Decision Making Process Rules.

 

Supporting documents: