{meta} Agenda item - Extension of appointment of 2 project and programme managers

Agenda item

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:

 

Approve the extension of Contract for,

 

(1)    The extension of the appointment of 2 appropriately skilled consultant project and programme managers through the STAR Procurement Framework to provide support in connection with the City Council’s growing workload of grant funded infrastructure projects.  This will be for a 12 month period.

 

(1)       An option to extend the appointments for a further 12 month period, subject to future work load, availability of funding and reaching agreement with the Councils HR team.

as detailed in the table below:

Detail required

Contract Reference

01846493

Title/Description of Contracted Service/Supply/Project

Appointment of 2 project & Programme managers

Name of Contractor

AECOM

Type of organisation

(to be supplied by Corporate Procurement)

Public Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Value of Contract Extension

£200,000

Per Annum (estimated average)

Existing Contract Term

04/03/2019

to

04/03/2020

Extension Period Requested

04/03/2020

to

04/03/2021

Contact Officer (Name & number)

Perry Twigg

Lead Service Group

Place

Funding Source

Grant

 

The Reasons are .

 

  • Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through both Growth Deal and the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF) to the value of circa £70 million.

 

  • Salford City Council together with the other districts across Greater Manchester are under pressure from the GMCA to ensure that adequate resources are in place to develop and deliver the MCF projects where funding has been awarded.

 

  • The Regeneration Team in the City Council has inadequate resource to fully meet this demand.

 

Options considered and rejected were .

 

·       That without additional resource, the Council does not have the ability to deliver the infrastructure projects against which it has already secured funding.

 

Assessment of Risk .

·       This is based on the bullet point immediately above, which relate to the council not being able to deliver externally funded projects.

 

The source of funding is .

 

·       The proposal to extend the appointment of 2 programme managers (for a 12 month period) who will be working on projects   which are funded from the Growth deal grant and the Majors challenge fund, allow all costs to be re-claimed on a staged basis from the grant funding body at the Greater Manchester Combined Authority (GMCA).

 

Legal Advice obtained from Tony Hatton- 0161 219 6323

 

Financial Advice obtained from Natalie Birchall – ext 2316

 

Procurement Advice obtained from Christine Flisk – ext  6245

 

HR Advice obtained from Neelum Mahmood – ext 8683

 

Climate Change advice obtained from Mike Hemmingway – ext 3209

 

Contact Officer: Perry Twigg ext 6053

 

 

 

 

The following documents have been used to assist the decision process.

Report of Strategic Director for Place 19 February 2020 – Extension of appointment of 2 Project and Programme managers through the STAR procurement framework to take a client lead on grant funded infrastructure projects.

Contact Officer:  Perry Twigg                  Tel No ext 6053

 

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Growth & Prosperity Scrutiny Scrutiny Panel.

 

 

 

 

 

 

 

Signed:          Bill Hinds                                     Dated    19 February 2020                                  

                     Lead Member

 

 

 

This decision was published on 19 February 2020.

This decision will come in force on26 February 2020 unless it is called-in in accordance with the Decision Making Process Rules.

Supporting documents: