{meta} Agenda item - Request for Approval - Acceptance of a tender for timber cornice and roof repairs at Salford Museum and Art Gallery

Agenda item

Decision:

Salford City Council - Record of Decision

 

I Councillor Bill Hinds  in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:-

 

(a)  The award of the following contract for a project approved under the current Corporate Capital Programme:-

 

(i)   Acceptance of the tender from Schofield and Sons Limited in the sum of £228,329.00 to for the renewal of the timber cornice and associated roof  repairs at Salford museum and Art Gallery (SMAG).

 

Detail required

Title/Description of Contracted Service/Supply/Project

Timber cornice and associated roof repairs at SMAG

Name of Successful Contractor

Schofield and Sons Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

                                 2459259

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

          Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Award Price

£228,329.00

Full Project

Contract Value Including Fees and approved QRA

(if applicable )

£260,000.00

Full Project

Contract Duration

10 weeks

Contract Start Date

02/03/2020

Contract End Date

08/05/2020

Optional Extension Period 1

months

Optional Extension Period 2

months

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Gregory Durkin 0161 779 4942

Lead Service Group

Place Directorate 

How the contract was procured?

(to be supplied by Corporate Procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Minor Building Works Framework lot 2 Agreement

Funding Source

Capital Programme

 

The Reasons are:   to enable the works to progress as programmed to start on site and be completed at the earliest possible date. 

 

Options considered and rejected were:None.  All procedures are in accordance with normal Standing Orders.

 

Assessment of Risk:  High. The cornice and adjacent roof has reached the end of its economic life and the works are required to prevent the possibility of sections of cornice breaking away and further water penetration into the building. If the works are not undertaken there is a risk of the museum and art gallery becoming water damaged and being forced to close.

 

The programme has been developed to achieve the delivery of the works to meet the necessary completion dates and minimise disruption to the facility

 

The source of funding is: The funding source available is from within the 2019/20  Corporate Capital Programme and is detailed in reports previously submitted to Cabinet for approval.

 

Legal Implications: Supplied by: Tony Hatton, Principal Solicitor, tel. 0161 219 6323.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Council’s Minor Building Works Lot 2 Framework Agreement.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation etc. depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.

 

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Two tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed award of the contract to Schofield and Sons Limited. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and public procurement legislation.

 

Legal Services will assist with preparing any contractual documentation upon receipt of instructions to ensure the Council’s position and interest are protected.

 

 

 

 

 

Financial Implications: Supplied by Gemma Singleton (Finance Officer – Level 2)  Tel: 0161 793 2578.

 

There is funding available under the 2019/20 Capital Programme to meet the total scheme costs of £260,000.00. (Tender cost £228,329.00 plus professional fees and associated costs of £31,671.00).

 

 

 

Procurement Implications: Christine Flisk (Category Manager - Corporate Procurement Team) Tel 0161 686 6245

 

The project has been competitively tendered under the Council’s Constitution governing contract procurement in accordance with a mini competition under the Minor Building Works Framework Lot 2. Agreement. The winning tenderer has submitted the most economically advantageous offer which also supports the Council’s objectives of delivering social value on this contract.

 

Contact Officer: Peter Openshaw - Assistant Director (Regulatory and Client Services) Tel. 0161 793 3050                 

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committees to call-in the decision are Growth and Prosperity Scrutiny Panel and the Overview and Scrutiny Board.

 

 

 

Signed:          Bill Hinds                                     Dated    19 February 2020                                  

                     Lead Member

 

 

 

 

This decision was published on 19 February 2020.

This decision will come in force on26 February 2020 unless it is called-in in accordance with the Decision Making Process Rules.

Supporting documents: