{meta} Agenda item - Request for Approval - Exception to Contractual Standing Orders - Pendleton Roundabout Road Traffic Accident (RTA) Scheme

Agenda item

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reasons highlighted in the table below and the award of the Contract for Pendleton Roundabout Traffic Accident Repair Scheme as detailed in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Pendleton Roundabout RTA Scheme.

Name of Successful Contractor

Eurovia Contracting

Supplier Registration Number

(to be supplied by Corporate Procurement)

5292634

Type of organisation

(to be supplied by Corporate Procurement)

Limited Liability Partnership

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£191,330.28

Full Project

Contract Duration

9 Weeks

Contract Start Date

06/04/2020

Contract End Date

05/06/2020

SCC Structure & Bridges Design Fees

£10,140.50

SCC Structure & Bridges Supervision Fees

£9,757.84

SCC Principal Designer

£825.00

How the contract was procured?

(to be supplied by Corporate Procurement)

Direct Award/ NEC3 Option A

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Michael Jolley (Ext 4909)

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

2019/20 Block 3 Local Transport Capital Budget underspend

 

 

 

The reasons are

The Road Traffic Accident damaged the parapets and reinforced concrete portal wall to Broad Street Roundabout North West Subway and were unsafe in its current state. It was identified by inspection that the damage required repair/ replacement works as soon as practicable to reduce the time of the current Temporary Vehicular Crash Barriers protecting the area.

 

Options considered and rejected were:

 

Not to award the Contract

 

Assessment of risk;

 

Low – (Parapet Replacements) Funding is available from the Block 3 Local Transport Capital Budget 2019/20 underspend. Urban Vision is experienced in undertaking similar refurbishment schemes. The parapets in their current condition are sub-standard. The proposed works would ensure the safety of the public using the carriageway/ subway.

 

Replacement with galvanised steel parapets would ensure a minimum of 30 years’ service life. Painting of the parapets would introduce a 15 to 20 years repainting cycle

 

 

The source of funding is:

 

The cost of the works will be funded from the approved Highways Block 3 Capital Allocation, for the 2019/20 financial year

 

Legal advice obtained Yes

Tony Hatton, Principal Solicitor, tel. 0161 219 6323.

 

Financial advice obtained Yes

Alison Woods, Finance Officer (Capital), Tel. 925 1135.

 

Procurement advice obtained Yes

Christine Flisk, Category Manager Ext 6295

 

Documents used

The following documents have been used to assist the decision process.

·       UV009426-UVP-SGN-ZZ-DR-S-01 Proposed Parapet Replacement Scheme

·       UV009426-UVP-SGN-ZZ-DR-S-01 Proposed R.C Wall Repair Works



Contact details

Contact Officer:       Mike Jolley – 4909

                              Opu Anwar – 4880

 

·       This matter is also subject to consideration by the Lead Member for Planning and Sustainable Development.

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed:         BILL HINDS                                Dated: 11 March 2020

                    Lead Member

 

 

*         This decision was published on 11 March 2020

*         This decision will come in force at 4.00 p.m. on 18 March 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Supporting documents: