Agenda item

Request for Approval - Contract Extension - Delivery of Children's Centre Services at the Hershel Weiss Children's Centre

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby:

(1)    Approve the extension of Contract for Hershel Weiss Children’s Centre as detailed in the table below:

Detail required

Answers

Contract Reference

TBC

Title/Description of Contracted Service/Supply/Project

Hershel Weiss Children’s Centre

Name of Contractor

Aguda NW

Type of organisation

(to be supplied by Corporate Procurement)

Trading Arm of a Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension

£189,190  (This is the value of the contract awarded to the provider, the Council invests an additional  £10K p.a. for  maintenance of the building,which the Council owns)

Full Project

Existing Contract Term

01/04/2017

to

31/03/2020

Extension Period

01/04/2020

to

31/03/2022

Contact Officer (Name & number)

Lead Service Group

People Services

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The reasons are

There is provision within the current contract to extend the agreement for a further period from 01/04/2020 to 31/03/2021 and then a further option to extend from 01.04.21 to 31.03.22.

 

Commissioners are instead requesting to extend the contract for the full two years from 01.04.20 to 31.03.22 to ensure that we retain a strong service offer during this difficult period and as allowed under the Cabinet Office guidelines Regulation 72, whereby contracts may be modified without a new procurement procedure in light of the unforeseen circumstances created by the COVID-19 outbreak. During this extension period further commissioning options for the service will be considered.

 

Options considered and rejected were

 

To undertake a competitive process for the award of a new contract.

 

Assessment of risk:

 

There is a high risk of disruption to service users if this contract is not extended with the current provider.

 

The source of funding is:  Core Funding revenue budget.

 

Legal advice obtained

 

Tony Hatton, Principal Solicitor, tel. 219 6323

 

Financial advice obtained:

 

Chris Mee – Strategic Finance Manager Ext 0434

 

Procurement advice obtained:

 

Christopher Conway, Category Manager

0161 686 6248

 

 

HR advice obtained  - Not applicable

 

Climate change implications obtained:

 

Mike Hemmingway – Principal Officer, Climate Change, 0161 793 3209

1st May 2020

 

Documents used

The following documents have been used to assist the decision process.

Building lease dated 25th July 2008 for 25 years between the Council of the City of Salford and Aguda North West. The land lease between the Council and OJC Trustees for the land on which the centre is situated for 40 years from 2008.

 

Contact Officer:       Debbie Fallon 07570810739

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Panel to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

Signed:         BILL HINDS                      Dated:          1 July 2020  

                    Lead Member

 

 

*         This decision was published on 1 July 2020

*         This decision will come in force at 4.00 p.m. on 8 July unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Supporting documents: