{meta} Agenda item - Request for Approval - Exception to Contractual Standing Orders - Contract Variation - Gaddum Carers Service - Bereavement and Palliative Care Counselling for Children and Young People

Agenda item


Salford City Council - Record of Decision


I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:


An exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and approve a variation to the Contract for the Gaddum Carer’s Serviceas detailed in the table below:


Detail required


Title/Description of Contracted Service/Supply/Project

Variation of the Carer’s Service contract to include ‘Bereavement and Palliative Care Counselling

Name of Successful Contractor

The Gaddum Centre

Supplier Registration Number

(to be supplied by Corporate Procurement)

Charity – 507162   Company – 1348975

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)


Contract Value

£80,486.73 (£59,636 of which additional non recurrent funding)

Per Annum (estimated average)

Contract Duration

(For additional funding) 12 months from 01.07.20 to 30.06.21, plus option to extend for further 12 months

Contract Start Date


Contract End Date


Optional Extension Period 1

01/10/2021 – 30/09/2022

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Lead Service Group

People Services

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition


The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

External Funding Source (please identify below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter




Accredited Living Wage Employer



The reasons are:

·       Gaddum have delivered Children and Young People’s bereavement counselling and palliative care counselling services in Salford for 10+ years, funded by Salford CCG.

·       Significant risks have been identified related to the service’s capacity to meet anticipated needs due to increased demand for bereavement support due to COVID -19 and the predicted surge in referrals to mental health services. In addition, the new pan-GM bereavement support service is now actively promoting locality based services and sign posting people to these, including the Salford Gaddum Bereavement Counselling Service. This is likely to place further strain on the limited capacity of this service.

·       We know that COVID has disproportionately affected some people and communities more than others, including those from BAME background and from more deprived neighbourhoods. This additional investment in children and young people’s bereavement counselling will provide increased capacity to support more children and families and to manage the anticipated increased level of need due to COVID-19 related bereavements.

·       CGG and Council Joint Leadership Team has approved additional non recurrent funding to support an urgent expansion of the service. The value of the increased annual investment is £59,636 over and above the recurrent £20,850 per year funding paid to Gaddum for the delivery of both Bereavement and Palliative Care Counselling services combined.

·       The total service costs per year for this extended Bereavement Counselling provision, and for continued delivery of Palliative Care Counselling at existing capacity is £80,486.73.

·       It is noted that the CCG is currently the Commissioner for the Bereavement Counselling service, however due to the integration of the CCG and Council’s commissioning arrangements for children and young people it was recommended that the current CCG service contract with Gaddum be included with the Council Carers contract via a variation so we have 1 contract.

·       It has been agreed that the Bereavement and Palliative Care counselling service will be monitored via the (CCG/SCC) Senior Integrated Commissioning Manager for children’s mental health services and will be reviewed as part of a planned wider evaluation of children and young people’s counselling services within the next 12- 18 months.

·       It is noted that additional extensions may be sought via PB following the 1 + 1 variation to contract (all conditional and subject to CCG funding).

Options considered and rejected were

·       To do nothing – there is insufficient capacity in this provision to meet anticipated increased demand due to COVID and promotion via the GMN Bereavement Service.

·       Various options for increased investment in this service were considered via joint CCG and Council Governance and in consultation with the service provider.

·       To go out to market for an additional/new service – this would not be feasible within the timescales to have in place and embedded in time for the anticipated surge in demand from September 2020. Gaddum have been delivering a children’s bereavement counselling service for a number of years already and is well known across the children’s workforce/system.

Assessment of risk

There is significant risk to service capacity and demand anticipated due to COVID 19 and associated impacts for children and young people (and their families) not being able to access appropriate support when needed.

The source of funding is: Salford CCG

Legal advice obtained – provided by Tony Hatton

Financial advice obtained – provided by Phil Kemp and Andrew Boulter (CCG) and Stephen Thynne (SCC)


Procurement advice obtained – provided by Chris Conway

HR advice obtained – n/a

Climate change implications obtained – provided by Michael Hemingway


Documents used

The following documents have been used to assist the decision process.

·       Report to Joint Leadership team, dated 20.05.20.

Please note that this report contains exempt or confidential information and is not available for public inspection.

Contact details

CONTACT OFFICER:  Emily Edwards – emily.edwards@salford.gov.uk

TELEPHONE NUMER: 0161 793 2534


·       This decision is not subject to consideration by another Lead Member.


·       The appropriate Scrutiny Committee to call-in the decision is the Children’s Scrutiny Panel



Signed:         BILL HINDS                      Dated: 2 September 2020

                    Lead Member



This decision was published on 2 September 2020                                            

This decision will come in force at 4.00 p.m. on 9 September 2020 unless it is called-in in accordance with the Decision Making Process Rules.


Supporting documents: