Agenda item


Salford City Council - Record of Decision


I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby approve the award of the Contract forCapital Programme Grant Funded External Support for The Mayor’s Cycling and Walking Challenge Fund schemes with an option to extend the appointment for a further 4 months, subject to future workload and availability of funding.


Detail required


Title/Description of Contracted Service/Supply/Project

Capital Programme Grant Funded External Support

Name of Successful Contractor


Supplier Registration Number

(to be supplied by Corporate Procurement)


Type of organisation

(to be supplied by Corporate Procurement)

Limited Liability Partnership

Status of Organisation

(to be supplied by Corporate Procurement)


Contract Value


Full Project

Contract Duration

6 months

Contract Start Date


Contract End Date


Optional Extension Period 1

4 months

Optional Extension Period 2


Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Stuart Molyneux 07809 085 251

Lead Service Group


How the contract was procured?

(to be supplied by procurement)


Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

AGMA Civil & Structural Engineering Professional

Services Framework Agreement (3924)

19th October 2018 – 19th October 2020

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter



Accredited Living Wage Employer




The Reasons are due to the pressures on resource and funding this report seeks approval to appoint external professional services to support the in-house highway design team to assist in the completion of the detailed designs for the MCF schemes identified above. The external professional services required consist of technical highway design support staff in the form of a Principal Engineer; Senior Engineer; Engineer; and a Technician. Individuals to undertake these roles will be selected based upon a review of CV’s to ensure that the proposed technical staff have the appropriate experience and knowledge to support the internal highway design engineers to deliver a range of schemes within the MCF programme.  It is anticipated that the roles will be required full time for a period of 6 months to meet the peak of resource requirements on the current programme between October 2020 and April 2021. The contract value of £140,175.00 is based upon the current programme and associated resource tracker. If additional technical support is required beyond the 6 month period currently identified we would propose monthly extensions based upon the rates identified in the report. Any extension to the contract period will require separate monthly order forms in accordance with AGMA Civil & Structural Engineering Professional Services Framework Agreement terms and conditions and the terms and conditions of the NEC3 Professional Services Contract (April 2013).


Options considered and rejected were employment of addition technical staff in-house.


Assessment of Risk: High


The significant risk is that without additional technical resource, the Council does not have the ability to deliver the infrastructure projects against which it has already secured funding and any future funding could be at risk. 


The source of funding is from secure grants awarded to the council from The Mayor’s Cycling and Walking Challenge Fund.


Legal Advice obtained from Tony Hatton – 0161 219 6323


Financial Advice obtained from Natalie Birchall – ext 6241


Procurement Advice obtained from Christine Flisk – ext 6245


HR Advice obtained – N/A


Climate Change Implications obtained from Michael Hemingway – ext 3209



Contact Officer: Stuart Molyneux

Telephone number: 07809 085 251


·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.



Signed:         BILL HINDS                      Dated: 6 October 2020

                    Lead Member



*         This decision was published on 6 October 2020

*         This decision will come in force at 4.00 p.m. on 13 October unless it is called-in in accordance with the Decision Making Process Rules.


Supporting documents: