{meta} Agenda item - Request for Approval - Contract Extension - Appointment of Two Project and Programme Managers Through the STAR Procurement Framework - Grant Funded Infrastructure Projects

Agenda item

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby approve:

 

(1)  The extension of the contract for the appointment of two appropriately skilled consultant project and programme managers through the STAR Procurement Framework to provide support in connection with the City Council’s growing workload of grant funded infrastructure projects.  This will be for a 12 month period.

 

(2)  An option to extend the appointment, subject to future work load, availability of funding, a review over the next 12 months of alternative ways of delivering the service and reaching agreement with the Councils HR team.

 as detailed in the table below:

Detail required

Answers

Contract Reference

01846493

Title/Description of Contracted Service/Supply/Project

Appointment of a project & Programme manager

Name of Contractor

AECOM

Type of organisation

(to be supplied by Corporate Procurement)

Public Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Value of Contract Extension

£250,000

Per Annum (estimated average)

Existing Contract Term

04/03/2020

to

03/03/2021

Extension Period

04/03/2021

to

03/03/2022

Contact Officer (Name & number)

Perry Twigg – 07966 316309

Lead Service Group

Place

Funding Source

Grant

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

?

 

Accredited Living Wage Employer

?

 

The reasons are

 

  • Salford City Council’s Regeneration Team has successfully made submissions for external funding for a range of infrastructure projects through both Growth Deal and the Greater Manchester Mayor’s Cycling and Walking Challenge Fund (MCF) to the value of circa £70 million.

 

  • Salford City Council together with the other districts across Greater Manchester are under pressure from the GMCA to ensure that adequate resources are in place to develop and deliver the MCF projects where funding has been awarded.

 

  • The Regeneration Team in the City Council has inadequate resource to fully meet this demand.

Options considered and rejected were

 

·       That without additional resource, the Council does not have the ability to deliver the infrastructure projects against which it has already secured funding.

Assessment of risk

·       This is based on the bullet point immediately above, which relate to the council not being able to deliver externally funded projects.

The source of funding is

 

·       The proposal to extend the appointment of a programme manager (for a 12 month period) who will be working on projects   which are funded from the Growth deal grant and the Majors challenge fund, allow all costs to be re-claimed on a staged basis from the grant funding body at the Greater Manchester Combined Authority (GMCA).

Legal advice obtained from Tony Hatton- 0161 219 6323

Financial advice obtained from Natalie Birchall – ext 2316

Procurement advice obtained from Anthony Hilton – ext  6250

HR advice obtained from Steve Hulme – ext 8631

Climate change implications obtained from Mike Hemmingway – ext 3209

Documents used

The following documents have been used to assist the decision process.

Report of Strategic Director for Place 03 March 2021 – Extension of appointment of two Project and Programme managesrs through the STAR procurement framework to take a client lead on grant funded infrastructure projects.

Contact details

Contact Officer: Perry Twigg       

Telephone number: 07966 316309

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed:         BILL HINDS            Dated: 3 March 2021

                    Lead Member

 

 

*         This decision was published on 5th March 2021

*         This decision will come in force at 4.00 p.m. on 12th March 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 

Supporting documents: