{meta} Agenda item - Request for Approval - Contract Award - IT System Renewal for Technical and Environmental Services Team

Agenda item

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract forthe Confirm software system currently used by Technical Services and Environmental Services in Place.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Provision of Confirm software system

Name of Successful Contractor

Confirm Solutions Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

12838751

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£522,569

Full Project

Contract Duration

24 months

Contract Start Date

01/04/2021

Contract End Date

31/03/2023

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

G-Cloud Framework

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer


 

The reasons for continued use and upgrade of the Confirm System is that is for essential service provision in Technical Services and Environmental Services providing continuity of use and best value for money.

Options considered and rejected were two other similar software providers available through the Framework. Software is proprietary from all three providers; Salford Council has a long history of using Confirm and the system holds must of it’s historic asset management data for both Highways and Environment. The cost of system change was assessed as significant and would not be economically or operationally advantageous.

 

Assessment of Risk - there is an evident risk in a delay or not awarding this contract, associated with termination of our use of the system by Confirm Solutions Ltd which would have a considerable impact on service delivery related to essential Council services. This risk is considered to be low in probability but high in severity.

The source of funding is funding will be split between the Highway Revenue Budget (Technical Services) and the Street Scene Revenue Budget (Environmental Services). Split/allocation calculated by types and numbers of licences assigned to each service.

 

Legal Advice obtained - Yes Obtained

Financial Advice obtained  - Yes Obtained

Procurement Advice obtained - Yes Obtained

HR Advice obtained - Not applicable

Climate Change Implications obtained - Not applicable

 

Contact Officer: Shoaib Mohammad

 

  • The Lead Member has been consulted and is supportive of the proposed contract.
  • The relevant Scrutiny Committee to call-in the decision is the Overview & Scrutiny Board

 

Signed:         BILL HINDS            Dated: 3 March 2021

                    Lead Member

 

 

*         This decision was published on 5th March 2021

*         This decision will come in force at 4.00 p.m. on 12th March 2021 unless it is called-in in accordance with the Decision Making Process Rules.

Supporting documents: