Agenda item

Request for Approval - Exception to Contractual Standing Orders - Framework Extensions: Landscaping & Associated Services and Minor Civils

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason highlighted in the table below and the extension of the frameworks as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Framework for Landscaping and Associated Services

Name of Successful Contractor

Name of Contractor

 

Type of Organisation

Registration No

The Casey Group

Private Limited

1122137

Horticon

Private Limited

2463373

Ground Work Landscapes

Private Limited

1339901

The Landscape Group id Verde Ltd

Private Limited

3542918

The Bethell Group

Private Limited

0264322

Newground

Community Interest Group

2584951

Landscaping Engineering

Private Limited

4049863

Framework Value

£350,000

Full Project

Contract Duration

6 months

Contract Start Date

31/05/2017

Contract End Date

31/12/2021

Optional Extension Period 1

N/a

Optional Extension Period 2

N/a

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Andy Stockton

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

Detail required

Answers

Title

Minor Civils Framework

Name of Successful Contractor

Name of Contractor

 

Type of Organisation

Registration No

SME/Non SME

Lot 1

Argyle Construction

 

Private Limited

02829893

SME

Lot 2

Tarmac Ltd

 

Private Limited

 

00264322

SME

Bethell Construction Ltd

Private Limited

00264322

SME

George Cox & Sons Ltd

Private Limited

02775128

Non SME

Eric Wright Civil Engineering Ltd

Private Limited

02565379

SME

NMS Civil Engineering Ltd

Private Limited

01910241

SME

A E Yates Ltd

Private Limited

01910241

SME

Framework Value

£700,000

Full Project

Framework Extension

6 Months

Contract Start Date

17/02/2020

Contract End Date

16/08/2021

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The reasons are that in order to continue to provide planned and reactive works to schedule within Salford for Minor Civils and Landscape, a compliant route to good value and high-quality services is required.

Options considered and rejected were stop all works in these areas, or go out to the market for each job on a case by case basis.

 

Assessment of risk

 

Minor Civils Framework

High – If compliant routes to agreed additional services are not available for a period of time, planned schemes and maintenance will not be able to commence. This may have impacts on funding requirements, SCC’s ability to react to issues on the network and contractual arrangements.

The Landscape Framework

Medium - If the Framework is not extended for a further 6 months or until the new Framework is in place then the City Council will need to find an alternative procurement route at short notice.

 

The source of funding is Approved Place Capital and Revenue Budgets for 2021/22.

Legal advice obtained Yes

Financial advice obtained Yes

Procurement advice obtained Yes

HR advice obtained N/a

Climate change implications obtained Yes

 

Documents used

The following documents have been used to assist the decision process.

-        Procurement Board report for Landscaping (May 2017)

-        Landscaping Framework Extension (June 2019)

-        Landscaping Framework Extension (June 2020)

-        Procurement Board Report Minor Civils Framework (January 2020)

 

Contact details

Contact Officer:       Charlotte Pritchard

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel

 

Signed:       PAUL DENNETT                  Dated:   3rd June 2021 .

                    City Mayor

 

*         This decision was published on 3rd June 2021

*         This decision will come in force at 4.00 p.m. on 10th June 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 

Supporting documents: