Agenda item

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the following contract for a project approved under the Schools Capital Maintenance Programme as detailed below:-

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Internal alterations at Springwood Primary School, Craig Hall site.

Name of Successful Contractor

            Schofield and Sons Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

                          025459259

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£171,921.00

Full Project £200,000.00

Contract Duration

                               7 weeks

Contract Start Date

19/07/2021

Contract End Date

03/09/2021

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

N/A

Contact Officer (Name & number)

Les Woolhouse Tel 0161 779 4961

Lead Service Group

People Services

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Minor Building Works Framework Lot 1 Agreement

Funding Source

Capital Programme

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


 

The Reasons are: To undertake internal alterations to provide sufficient kitchen, group rooms and storage areas  for the school. 

 

Options considered and rejected were: None. All procedures are in accordance with normal Contractual Standing Orders

 

Assessment of Risk: Medium

 

The current kitchen and laundry are no longer suitable for the schools needs and the space can be reconfigured to provide sufficient space for catering needs and additional group rooms and storage space.

 

The source of funding is:

The sources of funding are those to support the schools capital maintenance programmes and are detailed in reports previously submitted for approval

 

Legal Advice obtained. Supplied by: The Shared Legal Service - Contact officer and telephone number: Tony Hatton - Principal Solicitor tel. 0161 219 6323.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 1.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation etc. depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.

 

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Two tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed award of the contract to Schofield and Sons Limited. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and PCR.

Legal Services will assist with preparing any contractual documentation upon receipt of instructions to ensure the Council’s position and interest are protected.

 

Financial Advice obtained. Submitted by:  The Finance Team - Contact officer and telephone number: Alex Archer (Finance Manager) tel. 0161 778 0498.

 

There is funding of £200,000 available under the 2021/22 People Directorate Schools Capital Maintenance Programme to cover the costs of the project. (Tender costs £171,921.00 plus professional fees and associated costs of £28,079.00).

 

Procurement Advice obtained: Supplied by:  The Corporate Procurement Team Contact officer and telephone number: Deborah Derbyshire (Category Manager – Corporate Procurement Team) tel 0161 686 6244

 

The project has been competitively tendered by means of a mini competition under the Council’s own Minor Building Works Framework Lot 1 which complies with the Councils Contractual Standing Orders and the Procurement Contract Regulations.

 

The winning tenderer has submitted the most economically advantageous offer in line with the rules of the framework and the award also supports the Council’s objectives of working towards delivering social value on this contract

 

HR Advice obtained; N/A

 

Climate Change Implications:

 

All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2028.

 

The works will be programmed to minimise the traffic impact in the area.  Any waste materials will be removed and taken to a transfer station for systematic sorting and recycling to ensure minimal landfill waste.

 

Sustainability plans would be targeted to also be align with opportunities to continue to deliver social value outcomes

 

The following documents have been used to assist the decision process.

 

Report to Procurement Board dated 7th July 2021.


Contact Officer: Cathy Starbuck – Assistant Director

Telephone number: 0161 778 0183

This matter is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity and the Overview and Scrutiny Board

 

Signed:        Bill Hinds                             Dated: 7th July 2021

                    Lead Member

 

 

*         This decision was published on 7th July 2021

*         This decision will come in force at 4.00 p.m. on 14th July 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Supporting documents: