Agenda item

Request for Approval - Exception to Contractual Standing Orders - Contract Award - Public Sector Decarbonisation Scheme - Solar PV Installation on SCC Assets - Hayley Nixon

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Installation of roof mounted Solar PV as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Installation of roof mounted Solar PV in support of the Greater Manchester Regional Heat and Energy Decarbonisation Delivery Scheme

Name of Successful Contractor

NPS Energy Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value (£)

£607,000 full project

Contract Duration

 6 months

Contract Start Date

01/11/2021

Contract End Date

31/03/2022

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Majid Maqbool

Lead Service Group

Choose an item.

Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the Council

Tick if it applies

Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Tick if it applies

Funding Source

Choose an item.

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 

The reasons are

Based on the timescales of delivery in order to be able to satisfy the grant funding conditions and claim the grant by Mar 22. Alongside this and the difficulties of partners to procure contractors to the original works and demand for the supply chain for the materials to install, the appointment of NPS Energy Ltd is the only way we can deliver scheme and provides continuity from the first group of installs to the second that have been secured additionally after the original award.

 

Options considered and rejected were

Open Tender and use of Frameworks were discounted because of the timeline to undertake Stage 4 Design, develop a specification, advertise, evaluation and appointment within a 4 week window to allow a programme of outdoor installation across 11 sites across the winter period that need to be completed by Feb 22 in order to claim grant by Mar 22 was not possible.

 

Assessment of risk

Procurement of necessary specialist contractors to deliver the installations was identified at an early stage as a potential risk. Numbers of specialists in this sector are growing but at a slow rate so it can be difficult to secure a single contractor for a project this size. Competition for contractors was also a key consideration with other GM partners also looking to secure specialists on similar projects.

 

The source of funding is

Public Sector Decarbonisation Funding – Grant

Invest to Save – Property 21/22

 

Legal advice obtained - Yes

Financial advice obtained - Yes

Procurement advice obtained - Yes

HR advice obtained – N/A

Climate change implications obtained - Yes

 

Documents used

The following documents have been used to assist the decision process.

•                  Five-year environment plan for Greater Manchester

•                  Salford’s Climate Change Strategy – Creating a city prepared for the future

•                  Procurement Board Report – 10th November 21

Contact details

Contact Officer:       Majid Maqbool

Telephone number: 0161 607 6987

 

·       The Lead Member has been consulted and is supportive of the proposed contract.

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

Signed:         BILL HINDS                                Dated: 10th November 2021

                    Lead Member

 

*         This decision was published on 10th November 2021   

*         This decision will come in force at 4.00 p.m. on 17th November 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 

 

Supporting documents: