Agenda item
Decision:
Salford City Council - Record of Decision
I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract, for the conversion of a former family centre on Wingate Road, Little Hulton into four 1 bedroom apartments, to Schofield and Sons Ltd, as outlined in the table below.
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Detail required |
Answers |
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Title/Description of Contracted Service/Supply/Project |
Refurbishment of the family centre, Wingate Road, into 4 x 1 bed apartments |
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Name of Successful Contractor |
Schofield and Sons Ltd |
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Supplier Registration Number (to be supplied by Corporate Procurement) |
025459259 |
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Type of organisation (to be supplied by Corporate Procurement) |
Private Limited Company |
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Status of Organisation (to be supplied by Corporate Procurement) |
SME |
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Contract Value (£) |
£190,037.11 |
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Contract Duration |
2.5 months |
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Contract Start Date |
28/02/2022 |
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Contract End Date |
05/05/2022 |
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Optional Extension Period 1 |
months |
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Optional Extension Period 2 |
months |
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Who will approve each Extension Period? |
Procurement Board (extension > £150k) |
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Contact Officer (Name & number) |
KONRAD MAGDINSKI 793 2197 |
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Lead Service Group |
Place |
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How the contract was procured? (to be supplied by procurement) |
Framework Call-Off (Mini Competition) |
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Framework Details (where applicable) (procurement body, framework reference & title, start/ end date |
Minor Building Works Framework Lot 2 |
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Funding Source |
Capital Programme |
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Ethical Contractor (EC): Mayor’s Employment Charter |
? |
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EC: Committed to sign Charter |
?
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EC: Accredited Living Wage Employer |
? |
A mini competition was advertised via the Council’s Minor Building Works Framework Agreement. A 70% Price and 30% Quality Award Criteria were selected on the basis that cost was the main consideration of the scheme.
TheTender Evaluation Team consisted of technical representatives from Capita (who are appointed project managers) and officers of the council.
The final contracted cost for the scheme came in at £190,037.11 exc Vat which has been recommended by Capita after they undertook a value engineering process to finalise the submitted costs.
Risks will be monitored and mitigated through the project group. The main risk is achieving spend in accordance with grant funding requirements. The Wingate Road units are due to begin before the end of March 2022.
There are also potential construction risks of rising costs and material shortages.
The cost of this scheme is included within the approved capital programme funded from a combination RSAP Grant and council match funding.
Legal Advice obtained – The Shared Legal Service – Tony Hatton
Financial Advice obtained Chris Mee – Strategic Finance Manager Ext 0434
Procurement Advice obtained Debbie Derbyshire Ext 6244
The minor works framework Lot 2 was utilised for the procurement of the project. All companies on Lot 2 were invited to tender but only one returned a compliant bid. The return was accepted and on budget therefore this complies with the contractual standing orders and the procurement contract regulations.
The following documents have been used to assist the decision process: NA
Contact Officer: Konrad Magdzinski
Telephone number: 0161 793 2197
This matter is not subject to consideration by another Lead Member.
The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.
* This decision was published on 17 February 2022
* This decision will come in force at 4.00 p.m. on 24February 2022 unless it is called-in in accordance with the Decision Making Process Rules.
Supporting documents:
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