{meta} Agenda item - Approval to Award the Contract for Campbell Road Play Area

Agenda item

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and Chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

·      the award of the contract for construction of a new children’s play area to Campbell Road Playing Field as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Construction of a new play area to Campbell Road Playing Fields, Swinton

Name of Successful Contractor

Groundwork Landscapes Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

01339901

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£          357,851.85 full project

Other Costs

£24,622.30

Professional fees

Contract Duration

2 months

Contract Start Date

24/10/2022

Contract End Date

16/12/2022

Optional Extension Period 1

1 month

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Annie Surtees ext. 1153

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Mini competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Minor Civils (Lot 6) Landscape Framework

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage Employer


 

The Reasons are:

The six contractors appointed to the Minor Civils (Lot 6) Landscape Framework have been invited to submit tenders for evaluation through mini-competition.

Five tenders were received which have been evaluated on the most economically advantageous tender basis in line with procurement procedures.

The tender submitted by Groundwork Landscapes Ltd is the Most Economically Advantageous Tender (MEAT).

 

Options considered and rejected:

The award of contract to other contractors appointed to the Minor Civils (Lot 6) Landscape Framework.

 

Assessment of Risk:

Low – Developers can seek to legally challenge the city council to claim back Section 106 monies if not used on a scheme that mitigates the impacts of that development and/or spent in line with the requirements of the Section 106 agreement.

 

The source of funding is:

Section 106 Contributions received from the developments at:

£382,474.15 from Land at Campbell Road (s106 ref: 369 – planning application 17/70853/FUL).

 

Legal Advice obtained:

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. The proposed award of the contract follows a tender exercise by mini competition in accordance with the Minor Building Works Framework Agreement Lot 6.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. If they are required then the Council will undertake an exercise to call off the services from one or more of the providers who have been selected to be on the framework and this may be through any number of ways e.g. mini-competition, direct allocation etc. depending on the circumstances. A contract will then be formed between the Council and the chosen provider/s.

 

The Council will need to have followed the procedure set out in the framework agreement for mini competition to ensure the procurement process is compliant. Five tenders were received from framework suppliers for this project, which have been evaluated on the most economically advantageous tender basis in line with procurement procedures resulting in the proposed award of the contract to Groundwork Landscapes Ltd. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and PCR

 

Financial Advice obtained:

Expenditure associated with the aforementioned contract award, to a total of £357,851.85, will be funded from £440,503.15 of received Section 106 Contributions, from developments on land at Campbell Road (s106 ref: 369 – planning application 17/70853/FUL).

It should also be noted that RIBA stage 5 & 6 costs associated with this scheme, amounting to £24,622.30, will be met from the same source of Section 106 Contributions (S106 ref: 369 – planning application 17/70853/FUL), subject to approval.

 

Procurement Advice obtained:

The project was procured through SCC Minor Civils Framework Lot 6 where all selected companies were invited to a mini competition. The process is compliant with the Procurement Contract Regulations and SCC contractual standing orders.

 

HR Advice obtained:

N/A

 

Climate Change Implications obtained:

Climate change implications are considered through the planning application process, and where relevant appropriate mitigation will be identified through planning conditions and/or planning obligations. The Section 106 contributions can only be used towards specific mitigation in accordance with the respective Section 106 agreement.

 

The following documents have been used to assist the decision process:

Report of The Strategic Director for Place to Procurement Board on 10th August 2022.

Report of The Strategic Director for Place to Lead Member for Planning and Sustainable Development Briefing on 18th March 2022.

ROD 339 – Beechfield Allotments and Campbell Road Open Space 22nd November 2019

 

Contact Officer:

Ian Worsley (Greenspace)             Tel no: 07977 508767

Steve Davey (s106)                         Tel no: 0161 793 3762

 

This matter is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Community and Neighbourhoods Scrutiny Panel.

 

Signed:          Cllr Hinds               Dated:            10 August 2022

                   Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 10 August 2022

*           This decision will come in force at 4.00 p.m. on 17 August 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 

Supporting documents: