Agenda item

Approval for an Exception to Contractual Standing Orders to award a contract for Salford Advocacy Hub

Decision:

Salford City Council - Record of Decision

 

I Councillor Youd, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

·      an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason(s) highlighted in the table below and the award of the Contract for Salford Advocacy Hubas detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Salford Advocacy Hub

Name of Successful Contractor

Mind in Salford

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Registered Charity

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£97,750 full project

Contract Duration

3 months

Contract Start Date

01/04/2023

Contract End Date

30/06/2023

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Lauren Fairey 0161 793 2251

Lead Service Group

People Services

Reason for CSO Exception: The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods or services is controlled by a statutory body

Tick if it applies

Reason for CSO Exception: Delivers Best Value to the Council

Tick if it applies

Reason for CSO Exception: Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

Tick if it applies

Reason for CSO Exception: The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Tick if it applies

Reason for CSO Exception: Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Tick if it applies

Reason for CSO Exception: Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Tick if it applies

Funding Source

Choose an item.

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign up to the Charter

EC: Accredited Living Wage Employer

 

The reasons are:

The three-month contract extension will support service mobilisation activity following contract award, particularly if the incumbent provider is not successful or does not apply for the contract. The extension will support the following activities TUPE, Staff Consultation, Implementation and Transition. This will ensure a smoother transition for staff, the people that access the service and stakeholders.

 

Options considered and rejected were:

Not extending the contract at this time will not provide enough time for service mobilisation following contract award.

 

Assessment of risk:

Low risk, as statutory duties would continue to be fulfilled. It will enable a smooth transition period if the incumbent provider does not apply for the new contract or if they are not successful. This is important for staff that might be eligible for TUPE, the people that are already accessing the service and stakeholders that refer into the service (e.g. health and Social care staff) as it would ensure more of a seamless transition between providers if needed.

 

The source of funding is:

The Budget that will meet the cost of the scheme is part Integrated Fund and part People Adults revenue budget. For the contract extension element there are no changes to the current financial envelope.

 

Legal advice obtained:

Yes, legal support the decision to extend the contract by 12 months.

 

Financial advice obtained:

provided by Salford City Council

 

Procurement advice obtained:

provided by Salford City Council

 

HR advice obtained:

N/A

 

Climate change implications obtained:

N/A

 

Documents used:

The following documents have been used to assist the decision process.

Approval for an Exception to Contractual Standing Orders to award a contract for Salford Advocacy Hub.

 

Contact details:

Contact Officer: Lauren Fairey

Telephone number: 0161 793 2251

 

Please delete from the bullets below any which are not relevant

 

  • The Lead Member has been consulted and is supportive of the proposed contract.

 

Signed:        Cllr Youd       Dated:        7 December 2022.

                  Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 7 December 2022

*           This decision will come in force at 4.00 p.m. on 14 December 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 

Supporting documents: