{meta} 2 January 2022 - 16 January 2022

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

14/01/2022 - The nominations for appointment of Local Authority Governors ref: 1011    Recommendations Approved

Decision Maker: Lead Member for Children's and Young People's Services Briefing

Made at meeting: 14/01/2022 - Lead Member for Children's and Young People's Services Briefing

Decision published: 16/01/2022

Effective from: 25/01/2022

Decision:

Salford City Council - Record of Decision

 

I Councillor Jim Cammell, Lead Member for Children’s and Young People’s Services, in exercise of the powers contained within the Elected City Mayor’s Register of Executive Functions delegated to Lead Members and under the School Governance (Constitution) (England) Regulations 2012, do hereby:

1.    Nominate for appointment as LA Governors to the governing boards the following individuals:

  • Mr David Mills – Moorside Community Primary School
  • Mr Robert Owen – St Joseph’s RC Primary School, Ordsall
  • Ms J Bradborn – St Patrick’s RC High School

 

2.    Nominate for re-appointment as LA Governors to the governing boards the following individuals:

  • None

3.    LA Governor Vacancies requiring nominees from the LA.

There are currently LA governor vacancies on the following governing boards:

  • Summerville Primary School
  • St Gilbert’s RC Primary
  • Light Oaks Junior
  • Holy Cross and All Saints RC Primary School

 

The Reasons are;- Under The School Governance (Constitution)(England) Regulations 2012, although Local Authority (LA) Governors are appointed by the governing board, the LA are still required to nominate prospective candidates and have to ensure the procedures they have adopted for selecting their nominees meet the requirements of the statutory guidance ‘The constitution of governing bodies of maintained schools – statutory guidance for governing bodies of maintained schools and local authorities in England.

 

Options considered and rejected were N/A

Assessment of Risk N/A

The source of funding is N/A

Legal Advice obtained N/A

Financial Advice obtained N/A

Procurement advice obtained N/A

HR Advice obtained N/A

 

The following documents have been used to assist the decision process.

·         The School Governance (Constitution) (England) Regulations 2012

·         ‘The constitution of governing bodies of maintained schools – statutory guidance for governing bodies of maintained schools and local authorities in England.

·         Nominee’s application forms (where appropriate).

Any comments and submissions by the chairs of the governing boards under consideration.

Contact Officer:  Dee Moyo  (Governor Services Officer ) Tel No 0161 778 0265

 

 

 

This decision is not subject to consideration by another Lead Member/ Director

X

 

 

 

 

The appropriate scrutiny panel to call-in the decision is the Children’s Scrutiny Panel.

 

 

 

 

 

 

Signed:      Councillor Cammell                           Dated:   14.01.22                                                    Lead Member for Children’s and Young People’s Services

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

* This decision was published on  17.01.22. This decision will come in force at 4.00 p.m. on 24.01.22 unless it is called-in in accordance with the Decision Making Process Rules.

 

Key:

#    Insert date five days after decision notice is to be published.

 


12/01/2022 - Request for Approval - Contract Award - MyWork Campus Digital Infrastructure Upgrade - Supply, Installation and Maintenance of Lot 2 - Infrastructure Upgrade ref: 1010    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 12/01/2022 - Procurement Board

Decision published: 14/01/2022

Effective from: 22/01/2022

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve that award of the contract related to MyWork Campus Digital Infrastructure Upgrade. This is for Supply, Installation and Maintenance of Lot 2 – Network Infrastructure Upgradeto Softcat plc as outlined below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Lot 2 – Network Infrastructure Upgrade

Name of Successful Contractor

Softcat PLC

Supplier Registration Number

(to be supplied by Corporate Procurement)

02174990

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value (£)

£343,000.76 Full Project

Contract Duration

60 months

Contract Start Date

21/01/2022

Contract End Date

20/01/2025

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Matt Wall 0161 793 3993

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Crown Commercial Service (CCS) RM6068 Technology Products & Associated Services

Framework Start Date: 10.12.2019

Framework End Date: 09.12.2023

https://www.crowncommercial.gov.uk/agreements/RM6068

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage Employer


 

The Reasons are

To seek approval for the award of the above mentioned contract in relation to the larger [MY]Work enablement project, this aligns into the building refurbishment campus upgrade and enhances the safe return to work for SCC staff.

 

Key outcomes achieved by this Tender

·       Enhance digital agility of hybrid working within aligned to City Councils wider [MY]Work methodology

·       Roaming wireless, guest and infrastructure improvements

·       Seamless integration to existing digital infrastructure

 

Options considered and rejected were

None

 

Assessment of Risk

If the Council chose not to award a contract following this procurement exercise, the Council’s return to work programme ([MY]Work) expectations that have been relayed to staff and stakeholders will not be achieved, in turn the safety guidelines also associated for safe hybrid working patterns will also not be achievable.

 

The source of funding is

Capital Budget

 

Legal Advice obtained

Yes

 

Financial Advice obtained

Yes

 

Procurement Advice obtained

Yes

 

HR Advice obtained

No

 

Climate Change Implications obtained

No

 

The following documents have been used to assist the decision process.

None

Contact Officer: Matt Wall

Telephone number: 0161 793 3993

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.

 

Signed: BILL HINDS                    Dated: 14th January 2022

          Lead Member

 

*         This decision was published on 14th January 2022

*         This decision will come in force at 4.00 p.m. on 21st January 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 


12/01/2022 - Request for Approval - Contract Award - MyWork Campus Digital Infrastructure Upgrade - Supply, Installation and Maintenance of Lot 1 - [MY]Work Audio visual ref: 1009    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 12/01/2022 - Procurement Board

Decision published: 14/01/2022

Effective from: 22/01/2022

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the Contract related to MyWork Campus Digital Infrastructure Upgrade. This is for Supply, Installation and Maintenance of Lot 1 – [MY]Work Audio visual to CDW Ltd as outlined below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Lot 1 – [MY]Work Audio visual

Name of Successful Contractor

CDW Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

02465350

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value (£)

£505,385.49 Full Project

Contract Duration

60 months

Contract Start Date

21/01/2022

Contract End Date

20/01/2025

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Matt Wall 0161 793 3993

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Crown Commercial Service (CCS) RM6068 Technology Products & Associated Services

Framework Start Date: 10.12.2019

Framework End Date: 09.12.2023

https://www.crowncommercial.gov.uk/agreements/RM6068

Funding Source

Capital Programme

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign Charter

 

EC: Accredited Living Wage Employer


 

The Reasons are

To seek approval for the award of the above mentioned contract in relation to the larger [MY]Work enablement project, this aligns into the building refurbishment campus upgrade and enhances the safe return to work for SCC staff.

 

Key outcomes achieved by this Tender

·       Enhance digital agility of hybrid working within aligned to City Councils wider [MY]Work methodology

·       Meeting room and collaborative equipment improvements

·       Software/hardware integration to existing digital infrastructure

 

Options considered and rejected were

None

 

Assessment of Risk

 

The source of funding is

Capital Budget

 

Legal Advice obtained

Yes

 

Financial Advice obtained

Yes

 

Procurement Advice obtained

Yes

 

HR Advice obtained

No

 

Climate Change Implications obtained

No

 

The following documents have been used to assist the decision process.

None

Contact Officer: Matt Wall

Telephone number: 0161 793 3993

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.

 

Signed: BILL HINDS                    Dated: 14th January 2022

          Lead Member

 

*         This decision was published on 14th January 2022

*         This decision will come in force at 4.00 p.m. on 21st January 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 


12/01/2022 - Request for Approval - Contract Award - Banking Services - Tony Thompstone ref: 1006    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 12/01/2022 - Procurement Board

Decision published: 13/01/2022

Effective from: 21/01/2022

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract as outlined in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Banking services

Name of Successful Contractor

Barclays Bank plc

Supplier Registration Number

(to be supplied by Corporate Procurement)

01026167

Type of organisation

(to be supplied by Corporate Procurement)

Public Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value (£)

£44,000           per annum estimated average

Contract Duration

5 years with an option for a further 5 years

Contract Start Date

01/02/2022

Contract End Date

31/01/2027

Optional Extension Period 1

60 months

Optional Extension Period 2

months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Tony Thompstone 2016

Lead Service Group

Finance & Corporate Business

How the contract was procured?

(to be supplied by procurement)

Tender (Open)

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Bury MBC Banking services

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

 

EC: Committed to sign Charter

Barclays have committed to delivering social value in Salford >20% of the banking contract value, this work will be measured via the Social Value Portal and focussed in line with the Salford Toms and Salford Mayor’s Charter

 

EC: Accredited Living Wage Employer

Y


 

The Reasons are

Bury council ran a procurement competition on behalf of authorities in  the AGMA region. Barclays won the tender.

 

Options considered and rejected were

The council needs a banking services provider in order to be able to receive and pay money in the course of its day to day business.

 

Assessment of Risk

The council needs a banking service to receive income or to make payments.

As the proposed contract is with the existing provider there would be minimal operational list in entering the contract. The council’s council tax base for 22/23 is forecast to be 71,905, a change in the banking service would involve a project to move those households over to the new bank provider.

The estimated contract value is for £44k a year, over the course of a year the council has 1.7m transactions with the bank.

 

The source of funding is

The existing revenue budget, the cost of banking service under the new contract is forecast to be £6k a year cheaper than the current contract at £44k a year as opposed to £50k.

 

Legal Advice obtained The Shared Legal Service

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSOs), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s stipulate that where a suitable framework exists, this must be used unless there is an auditable reason not to do so.

 

The procurement of Barclays as sole provider on the framework has been by way of a tender exercise undertaken by Bury MBC in accordance with PCR using an OJEU process, and will therefore ensure that the risk of challenge to the award of any contract is minimal and that any challenge, should it materialise, is extremely unlikely to be successful.

 

Submissions were evaluated on the most economically advantageous tender basis in line with published procedures resulting in the proposed award of the contract to Barclays for a five year period. The procurement procedures therefore appear robust and compliant with the requirements of the Council’s CSO’s and PCR.

 

 

 

Financial Advice obtained :  Tony Thompstone – Finance Manager

The cost of banking service under the new contract is forecast to be £6k a year cheaper than the current contract at £44k a year as opposed to £50k. It is recommended that the council opt for the 5 year contract with the option to extend for a further 5 years after that dependent upon the contract costings at that time.

Procurement Advice obtained Emma Heyes, Category Manager, The Corporate Procurement Team 

Bury Council acted as Lead Authority for this collaborative procurement.  They have put in place the framework following a robust and compliant tendering process that also complies with the Salford Contractual Standing Orders.

The Call-Off agreement will need to be completed to form the contract between the Council and Barclays.

 

HR Advice obtained

n/a

 

Climate Change Implications obtained

n/a

 

Contact Officer: Tony Thompstone

Telephone number:      0161 793 2016

 

This matter is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Overview and scrutiny board.

 

Signed: BILL HINDS                    Dated: 13th January 2022

          Lead Member

 

*         This decision was published on 13th January 2022

*         This decision will come in force at 4.00 p.m. on 20th January unless it is called-in in accordance with the Decision Making Process Rules.

 


12/01/2022 - Request for Approval - Contract Award - Insurance Policy and Cover Renewals - Cliff Peacock ref: 1005    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 12/01/2022 - Procurement Board

Decision published: 13/01/2022

Effective from: 21/01/2022

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution, do hereby approve the award of the contract as outlined in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Catastrophe cover for the Council’s main classes of insurance, including liability, property & Motor Fleet

Name of Successful Contractor

AIG, HSB and QBE

Supplier Registration Number

(to be supplied by Corporate Procurement)

AIG 10737370

HSB 02396114

QBE 02641728

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value (£)

£1,437,334.51(Includes 12% IPT) for 2022/23

Contract Duration

36 months

Contract Start Date

01/02/2022

Contract End Date

31/01/2025

Optional Extension Period 1

 24 months

Optional Extension Period 2

24 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Cliff Peacock

Lead Service Group

Finance & Corporate Business

How the contract was procured?

(to be supplied by procurement)

Mini competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

YPO Insurance Framework 978

30 July 2019 - 29 July 2024

OJEU Ref 2019/S 106-259145

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

 yes, for all bidders

EC: Committed to sign Charter

 yes, for all bidders

EC: Accredited Living Wage Employer

 yes, for all bidders


 

The Reason is approval of a new five-year long-term agreement in respect of the City Council’s Liability, Property & Motor fleet insurance arrangements following a full tender exercise.

 

Options considered and rejected were

N/A

 

Assessment of Risk -Insurance cover is purchased as a risk transfer mechanism where the authority feels there is too great a risk in funding a potential occurrence.

 

The source of funding is the Revenue Budget

 

Legal Advice obtained

Yes

 

Financial Advice obtained

Yes

 

Procurement Advice obtained

Yes

 

HR Advice obtained

N/A

 

Climate Change Implications obtained

N/A

 

The following documents have been used to assist the decision process.

 

·       Report taken to procurement board on 4/8/21 entitled: Approval to go out to competition to purchase insurance catastrophe cover.

·       Forward look for the above report published Oct 21- item 93

·       Relevant documents and submissions from all departments & claims data to inform potential bidders

·       Brokers report 8/12/21

·       Procurement Social value evaluation summary and audit matrix 6/12/21.

Contact Officer: Cliff Peacock – Corporate Risk Manager

Telephone number: TEL NO: 0161 607 6980

 

This matter is also subject to consideration by the Lead Member for Finance and Support Services.  The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

 

Signed: PAUL DENNETT             Dated: 13th January 2022

          City Mayor

 

*         This decision was published on 13th January 2022

*         This decision will come in force at 4.00 p.m. on 20th January unless it is called-in in accordance with the Decision Making Process Rules.

 


12/01/2022 - Request for Approval - Contract Extension - Active Lifestyles - Peter Locke ref: 1008    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 12/01/2022 - Procurement Board

Decision published: 13/01/2022

Effective from: 21/01/2022

Decision:

 

 

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract forActive Lifestyles For Adults And Physical Activity In Schools Service as detailed in the table below:

 

Detail required

Answers

Contract Reference

Title/Description of Contracted Service/Supply/Project

            ACTIVE LIFESTYLES FOR ADULTS AND

     PHYSICAL ACTIVITY IN SCHOOLS SERVICE

Name of Contractor

Salford Community Leisure

Type of organisation

(to be supplied by Corporate Procurement)

Industrial & Provident Society

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension (£)

£190,000

(£150000 Active Lifestyles/£40000 Physical Activity in Schools)

Existing Contract Term

01/04/2021 to 31/03/2022

Extension Period

01/04/2022 to 31/03/2023

Contact Officer (Name & number)

Peter Locke, 07976267926

Lead Service Group

Public Health

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

 yes

EC: Committed to sign the Charter

EC: Accredited Living Wage Employer

 yes

The reasons are

 

·       The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition. Salford Community Leisure are the only provider in the city to have the assets to deliver this service – through  qualified specialist staff, buildings and equipment with reach across the city to permit equitable access for residents who require the Active Lifestyles and Physical Activity in Schools Services

 

·       Delivers best value to the council Salford Community Leisure have delivered on their KPIs and have a track record of evidenced positive outcomes for service users Salford Community Leisure works alongside primary and secondary care, VSCE sector and SCC to provide integrated pathways This is also the same for the Physical Activity in Schools Service .

 

Options considered and rejected were

 

·       Decommissioning the service

·       Sourcing an alternative provider

 

Assessment of risk

There is a high risk of destabilising the Active Lifestyle Team if the Schedule is not maintained. If the funding is not approved and transferred before 31/03/2022 the Active Lifestyle Service may have to cease in its delivery as of 01/04/2022 as staffing and other costs will not be met. As indicated above, this service contributes to and aligns with many local strategies and programmes to prevent ill health through promoting positive wellbeing through physical activity and the management of long-term conditions. There is no other offer providing  specialist support to get active and prevent further ill health and manage existing health conditions. Inequalities have widened due to the pandemic and as stated earlier in this paper, physical activity levels and the ‘activity gap’ are no different to other public health indicators in this respect. Those living in the most deprived areas are even more likely to be living with one or more LTC and be less active than prior to the pandemic. Services such as this are crucial for reducing these inequalities

Likewise, the Physical activity in Schools Service is crucial for supporting our city’s most vulnerable children to improve their social, mental and emotional wellbeing and develop tools to enable them to then develop in to resilient young adults as part of the Salford THRIVE model. This is in addition to the impact taking regular physical activity has on the city’s childhood obesity levels. This is especially pertinent as recently released national NCMP data shows that at both reception and Y6, obesity has increased by 5 percentage points. Also, children who enjoy physical activity and reap the benefits in early life are statistically much more likely to continue to be physically active in to adulthood which reduces the chance of premature morbidity and mortality from numerous diseases such as cancers and CVD. Both parts of this contract are integral to the wider Salford Physical Activity Framework and Locality Plan and support a multitude of other work that supports the population of Salford to live longer, healthier lives and reduce health inequalities.

 

The source of funding is

Public Health Revenue

 

Legal advice obtained

Submitted by: The Shared Legal Service:

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s apply to every contract, including temporary ones, for the procurement of supplies, services and the execution of works undertaken by or on behalf of the Council, subject to certain exceptions listed in the Orders.

 

It is an established principle that an existing public contract is capable of being extended where the original agreement makes provision for the extension, and CSO’s allow for contract extensions to be made where the original contract makes provision for such an extension of the original term.

 

When the original contract was awarded it was made clear that the term would be subject to a 12 month extension if deemed appropriate, hence any risk that any extension granted could be subject to realistic challenge by an aggrieved provider, on the basis that it ought to have been put out again to tender and advertised in accordance with public contract regulations and CSO’s, is low, and the option to extend within the agreement is now being properly exercised.

Financial advice obtained

Submitted by: Michelle Cowley, Finance Manager, x2520

The budget for these schemes is within the Public Health revenue grant

 

Procurement advice obtained

Submitted by: The Corporate Procurement Team:

The extension for the Active Lifestyles service was included in the initial contract period, the request for a further 12 months for period 1st April 2022 to 31st March 2023, is in line with the council’s CSOs.  It should be noted that this contract now falls under the Service Level Agreement that Salford Council has in place with Salford Community Leisure. Salford City Council are currently undertaking a review of all SCL commissioned services under the SLA and will engage with Public Health re future procurement options moving forward.

 

HR advice obtained

n/a

Climate change implications obtained

n/a

Documents used

The following documents have been used to assist the decision process.

·       Active Lifestyles  & Physical Activity in Schools 2021 - 22 Extension (Exception to Contract) Paper

·       ROD 17.02.21 - AL (Adults) & PA in Schools

·       Specification - AL for LTC (Dec 16)

·       Specification - Phys Activity in Schools (Dec 16)

·       Active Lifestyles (LTC Only) Report Q3 2019 -20

·       Active Lifestyles Report Q1 2021 -22

·       Active Lifestyles Service Pandemic Response

·       SSSP 2020 REPORT

·       SSP Report - November 2021

·       Naomi’s Challenge Welcome/Challenge 1

·       https://www.salford.gov.uk/your-council/social-value-in-salford/

·       AL Social Impact Report - Executive Summary

Contact details

Contact Officer:  Peter Locke      

Telephone number: 07976 267 926

 

·       The Lead Member has been consulted and is supportive of the proposed contract.

·       The relevant Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

 

Signed: BILL HINDS                    Dated: 13th January 2022

          Lead Member

 

*         This decision was published on 13th January 2022

*         This decision will come in force at 4.00 p.m. on 20th January unless it is called-in in accordance with the Decision Making Process Rules.

 


12/01/2022 - Request for Approval - Contract Extension - Enhanced Postural Stability - Peter Locke ref: 1007    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 12/01/2022 - Procurement Board

Decision published: 13/01/2022

Effective from: 21/01/2022

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the extension of Contract for Enhanced Postural Stability Service as detailed in the table below:

 

Detail required

Answers

Contract Reference

Title/Description of Contracted Service/Supply/Project

    ENHANCED POSTURAL STABILITY SERVICE

           

 

Name of Contractor

Salford Community Leisure

Type of organisation

(to be supplied by Corporate Procurement)

Industrial & Provident Society

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension (£)

£181,600 per annum (Integrated Fund)

Existing Contract Term

01/04/2020 to 31/03/2022

Extension Period

01/04/2022 to 31/03/2023

Contact Officer (Name & number)

Peter Locke, 07976267926

Lead Service Group

Public Health

Funding Source

Revenue Budget

Ethical Contractor (EC): Mayor’s Employment Charter

EC: Committed to sign the Charter

EC: Accredited Living Wage Employer

 


 

The reasons are

 

·       The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition. Salford Community Leisure are the only provider in the city to have the assets to deliver this service – through  qualified specialist staff, buildings and equipment with reach across the city to permit equitable access for residents who require the Enhanced Postural Stability Service

 

·       Delivers best value to the council Salford Community Leisure have delivered on their KPIs and have a track record of evidenced positive outcomes for service users Salford Community Leisure works alongside primary and secondary care, VSCE sector and SCC to provide integrated pathways.

 

Options considered and rejected were

 

·       Decommissioning the service

·       Sourcing an alternative provider

 

Assessment of risk

 

Salford has the third highest rate for falls admissions in the UK. If the Enhanced Postural Stability Service ends on the 31 March 2022, then it is likely that the number of Falls admissions and Fracture Neck of Femurs will increase. Post discharge from these admissions would result in some people being unable to live at home independently. As detailed already in this paper, Postural Stability is known to be highly effective in preventing falls in older adults at risk of falling. As per evidence from PHE, physical activity in older people generally, but specifically strength and balance activities almost halved during the first months of the pandemic compared to the previous year and it is predicted that this will lead to more older people falling – This service is more crucial than ever to reduce the risk of/prevent falls in older people. This will not only reduce the devastating impact on individuals and families of falls, but help ensure that less pressure is put on health and social care services and reduce costs to a system which is already stretched more than ever.

 

The source of funding is

Public Health Revenue

Legal advice obtained

Submitted by: The Shared Legal Service:

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider. CSO’s apply to every contract, including temporary ones, for the procurement of supplies, services and the execution of works undertaken by or on behalf of the Council, subject to certain exceptions listed in the Orders.

 

It is an established principle that an existing public contract is capable of being extended where the original agreement makes provision for the extension, and CSO’s allow for contract extensions to be made where the original contract makes provision for such an extension of the original term.

 

When the original contract was awarded it was made clear that the term would be subject to a 12 month extension if deemed appropriate, hence any risk that any extension granted could be subject to realistic challenge by an aggrieved provider, on the basis that it ought to have been put out again to tender and advertised in accordance with public contract regulations and CSO’s, is low, and the option to extend within the agreement is now being properly exercised.

Financial advice obtained

Submitted by: Michelle Cowley, Finance Manager, x2520

The budget for this scheme is within the Integrated Fund.

 

The ‘plus one’ has already been agreed in principle by Adult Commissioning Committee and the CCG are happy that the governance and commissioning responsibility sits with the council.

 

Following sign off by Procurement Board the report will be taken to Adult Commissioning Committee for information.

 

Procurement advice obtained

Submitted by: The Corporate Procurement Team:

Christine Flisk ext 6245

The enhance postural stability service business case was approved by the adults commissioning committee in January 2020 and approved by a record of decision Lead Member for Adult Services, Health & Wellbeing.  The initial contract period was from 1st March 2020 to 28 February 2022 with a further 12 month extension.  The request to approve the extension is in line with the council’s CSO.

 

HR advice obtained

n/a

 

Climate change implications obtained

n/a

 

Documents used

The following documents have been used to assist the decision process.

·       Enh Postural Stability Com Com Jan 2020

·       R.O.D Enhanced Postural Stability Extension 10 January 2020:-  https://sccdemocracy.salford.gov.uk/ieDecisionDetails.aspx?Id=596

·       Service_Specification_Enhanced_Postural_Stability_Final  Dec 2017

·       EPS Annual Report 2019 – 20

·       EPS Summary Report Apr 20 - Nov 21

·       AL Social Impact Report - Executive Summary

 

Contact details

Contact Officer:  Peter Locke      

Telephone number: 07976 267 926

 

·       The Lead Member has been consulted and is supportive of the proposed contract.

·       The relevant Scrutiny Committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: BILL HINDS                    Dated: 13th January 2022

          Lead Member

 

*         This decision was published on 13th January 2022

*         This decision will come in force at 4.00 p.m. on 20th January unless it is called-in in accordance with the Decision Making Process Rules.

 


10/01/2022 - Trafford Road Improvement Works - Release of Contingency Funds ref: 1004    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 10/01/2022 - Property / Regeneration Briefing

Decision published: 10/01/2022

Effective from: 18/01/2022

Decision:

Salford City Council - Record of Decision

 

I, Councillor John Merry, Deputy City Mayor, in exercise of the powers contained within the City Council constitution do hereby:

 

  1. Approve the release of contingency funds already allocated to the Trafford Road Improvements project, to cover increased construction costs, arising from agreed and pending compensation events, over and above the previously approved risk allowance. 

 

  1. Approve the release of the remaining contingency funds to be drawn down on by the NEC Project Manager in consultation with the project team, to make  further payments directly related to the Trafford Road Improvements project up to project completion.  This amount shall not cause overall expenditure to exceed the approved project budget.

 

The reasons are as development and delivery of the project has progressed, approvals have been given to draw down on the project funding against project expenditure.  The total of approved expenditure is within the overall project budget, leaving a contingency amount to be used for increases in project costs.

 

The project is now in its delivery stage and increases have occurred in construction costs and for additional design and in-house costs.  These have caused the forecast of committed expenditure to exceed the total approved to date.  Approval to draw down on the project contingency is therefore needed to meet committed and forecast expenditure.

 

Options considered and rejected:             n/a

 

Assessment of Risk: Low - Funding for the project has already been committed.  Growth Deal funds have been expended and reclaimed from GMCA.  The forecast final expenditure remains within the overall total of committed funding.

 

The source of funding is:                            Growth Deal 3 Major Project with additional funding from the Mayor’s Challenge Fund for cycling and walking improvements and local match funding

Legal Advice obtained:                               Tony Hatton, Shared Legal Service

 

Financial Advice obtained:                         Natalie Birchall, Finance Officer

 

Procurement Advice obtained:                  Christine Flisk, Procurement Manager

 

Climate Change Advice obtained:            Richard Tindall, Principal Engineer

 

The following documents have been used to assist the decision process.

  • Public briefing report submitted to Property/Regen Briefing on 10 January 2022
  • Report to Property and Regeneration on 19th February 2020
  • Notice of Decisions Agreed at the GMCA held on 26th June 2020
  • Record of Decision of Property / Regeneration Briefing on 9th November 2020

 

Contact Officer:        Ricard Tindall, Principal Engineer                       

                                 Tel No 0161 779 4866

 

 

*           This decision is not subject to consideration by another Lead Member

           /Strategic Director

*           The appropriate scrutiny committee to call-in the decision is the             Growth and Prosperity Scrutiny Panel.

 

Signed: Councillor John Merry

Deputy City Mayor

Dated: 10 January 2022

 

 

*           This decision was published on Monday 10 January 2022                                            

*           This decision will come in force at 4.00 p.m. on Monday 17 January 2022 unless it is called-in in accordance with the Decision-Making Process Rules.

 


06/01/2022 - Sundry Debt Write-off Q3 - Chris Hesketh ref: 1003    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2022 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2022

Effective from: 14/01/2022

Decision:

Salford City Council - Record of Decision

 

I Bill Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the City Council constitution do hereby:

Approve the write off of Sundry Debt to the value of £62,945.89.  The Reasons are that these sundry debts , after exhaustive attempts to collect, are found to be irrecoverable for a variety of reasons e.g. liquidation, absconded, no longer trading, bankrupt, deceased, uneconomical to collect, and irrecoverable after court action etc .

Options considered and rejected were - Not relevant due to the nature (age and value) of these accounts. The majority of accounts relate to those proven uneconomical to collect, irrecoverable after court action, bankruptcy / liquidation..

Assessment of Risk - Low

The source of funding is the Council’s bad debt provision.

LEGAL IMPLICATIONS: Supplied by – legal advice has been obtained on each of the individual cases where court action has been taken.

FINANCIAL IMPLICATIONS: Supplied by - Chris Hesketh

There is adequate cover for the sundry debt write-offs proposed in this report in the council’s provision for bad debt. Setting a provision that is prudent, but not excessive, is a component of the council’s financial strategy. The provision is reviewed on an annual basis to ensure that it is set at an appropriate level.

PROCUREMENT IMPLICATIONS: Supplied by – Not applicable

HR IMPLICATIONS: Supplied by – Not Applicable

CLIMATE CHANGE IMPLICATIONS: Supplied by – Not Applicable

OTHER DIRECTORATES CONSULTED: Directorates are consulted on specific write-offs where appropriate.

 

The following documents have been used to assist the decision process - The relevant documents contain exempt or confidential information and are not available for public inspection. The background documents would provide the identity of individuals or companies involved in the write off.

Contact Officer:       Chris Hesketh                   Tel No 0161 793 2668

 

*    This decision is not subject to consideration by another Lead Member      

*    The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

Signed: Councillor Bill Hinds       

Lead Member for Finance & Support Services

Dated: 6th January 2022

 

*         This decision was published on 6th January 2022

*         This decision will come in force at 4.00 p.m. on 13th January 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2022 - Business Rates - Collection Fund Estimated Fund Balance Calculation 31 March 2022 - David Eden ref: 1002    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2022 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2022

Effective from: 14/01/2022

Decision:

Salford City Council - Record of Decision

 

I Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the City Council constitution do hereby approve that:

 

(1) a deficit of £12.244m be declared as the estimated Collection Fund balance as at 31st March 2022 in respect of the business rates retention scheme.

 

(2) delegated approval be granted to the Chief Finance Officer to approve the business rates estimate for 2022/23 and notify the respective amounts to be distributed to the council and the Greater Manchester Combined Authority (GMCA) (in relation to its fire and rescue functions).

 

The Reasons are: that the Non-Domestic Rating (Rates Retention) regulations 2013 provide for the operation of the rates retention system through the council’s Collection Fund. They require a local authority to estimate the balance on its Collection Fund for the scheme as at 31st March each year and to notify the government and each relevant precepting authority of the amounts that have been calculated by 31st January in the preceding year. As part of the 100% rates retention pilot any balance is to be distributed to/borne by the council and GMCA (fire element) in the following year based on the prescribed share for each.

 

Options considered and rejected were: n/a the calculation is a statutory requirement.

 

Assessment of Risk: Medium – it is the ninth year of the BRRS and fifth of the 100% rates retention pilot. The potential cost of outstanding appeals is still an extremely volatile area and could continue to have a substantial impact on the ultimate balance. However, some detailed historical evidence has been gathered which does provide some reassurance as to the accuracy of certain assumptions made in the estimate. The Collection Fund will continue to be closely monitored during the year and will be reviewed at outturn 2021/22. The difference between the actual surplus or deficit at that stage will be factored into future estimated balance calculations.

 

The source of funding is: a £12.244m deficit declared as the fund balance means that contributions will be required from the council and GMCA (fire) in 2022/23. The impact of this on the authorities’ general funds will be more than offset by estimated government funding of £13.818m that is to fully compensate authorities for the cost of extended retail relief and nursery discount.

Legal Advice obtained: yes

Financial Advice obtained: yes

Procurement Advice obtained: n/a

The following documents have been used to assist the decision process.

Various reports and papers including business rates system reports, the Non-Domestic Rating (Rates Retention) regulations 2013, the Local Authorities (Collection Fund: Surplus and Deficits) (Coronavirus) (England) Regulations 2020 and appeals information from the valuation office agency.

 

Contact Officer:  David Eden             Tel No. 793 3228

                     

*    This decision is not subject to consideration by another Lead Member      

*    The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

Signed: Councillor Bill Hinds       

Lead Member for Finance & Support Services

Dated: 6th January 2022

 

*         This decision was published on 6th January 2022

*         This decision will come in force at 4.00 p.m. on 13th January 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2022 - Council Tax - Collection Fund Estimated Fund Balance Calculation 31 March 2022 - David Eden ref: 1001    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2022 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2022

Effective from: 14/01/2022

Decision:

Salford City Council - Record of Decision

 

I Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the City Council constitution do hereby approve that a surplus of £3.697m be declared as the estimated Collection Fund balance as at 31st March 2022 in respect of council tax.

 

The Collection Fund regulations require a local authority to estimate the balance on its Collection Fund as at 31st March each year by 15th January and to notify each precepting authority. Any such balance is to be distributed to/borne by the council and the Greater Manchester Combined Authority (GMCA in relation to their police, fire and rescue and general mayoral functions) in proportion to the value of their respective demand and precept.

 

Options considered and rejected were: other estimated balances based on a variety of collection rates modelled to assess the likely impacts on the Collection Fund balance.

 

Assessment of Risk: Low – the Collection Fund is closely monitored during the year and will be reviewed at outturn 2021/22. Any actual surplus or deficit at that stage will be factored into future estimated balance calculations.

 

The source of funding is: a £3.697m surplus declared as the fund balance means that distributions will be made to the council’s General Fund and GMCA in relation to their police, fire and rescue and general mayoral responsibilities in 2022/23.

 

Legal Advice obtained: yes

Financial Advice obtained: the report is produced by the corporate accountancy team.

Procurement Advice obtained: n/a

The following documents have been used to assist the decision process.

Various reports and papers including council tax system reports, the Local Authorities (Funds) (England) Regulations 1992 and the Local Authorities (Collection Fund: Surplus and Deficits) (Coronavirus) (England) Regulations 2020.

 

Contact Officer:  David Eden            Tel No. 793 3228

 

*    This decision is not subject to consideration by another Lead Member      

*    The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

Signed: Councillor Bill Hinds       

Lead Member for Finance & Support Services

Dated: 6th January 2022

 

*         This decision was published on 6th January 2022

*         This decision will come in force at 4.00 p.m. on 13th January 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2022 - Calculation of Tax Base for Tax Setting Purposes 2022/23 - David Eden ref: 1000    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2022 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2022

Effective from: 14/01/2022

Decision:

Salford City Council - Record of Decision

 

I Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the City Council constitution do hereby:

 

Approve in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount 71,905 calculated by Salford City Council as its council tax base for the financial year 2022/23.

 

The Reason is that the council is required to calculate the council tax base for 2022/23. This "base" figure, expressed as the number of band D equivalent properties in the city, is, for council tax purposes, a fundamental element in the tax-setting process.

 

Options considered and rejected were: other estimates to reflect changes in the next financial year.

Assessment of Risk: The Tax Base figure is fundamental to the setting of the council tax levy and hence to the whole budget process. Setting a tax base that is too low would prevent the council from drawing the full amount of tax collected from the collection fund in 2022/23, while setting a tax base that is too high would create a deficit in the collection fund. However, in normal years the exercise is regarded as low risk because: -

·       the starting figures are provided by the Valuation Office and a year on year comparison of figures is undertaken by the DLUHC and attention drawn to possible anomalies (if any);

·       the method of calculation is well-established and familiar, and figures are checked for "reasonableness" and their fit with expectations While an element of judgement needs to be made on future anticipated dwelling changes, these are based on research and information from other council sources.

Uncertainty due to Covid-19 has presented additional risks to the accuracy of the tax base figure. However, the overall risk is still considered to be low because:

·       The Collection Fund is monitored regularly and this has shown the impact of Covid-19 to be less severe on both the collection rate and the cost of the CTR scheme than originally forecast.

·       Any differences between the assumed and actual council tax base will ultimately “unwind” through the statutory mechanisms for operating the collection fund.

The source of funding is: n/a.

Legal Advice obtained: yes

Financial Advice: report produced via the corporate accountancy team

Procurement Advice obtained: n/a

The following documents have been used to assist the decision process.

·       Local Government Finance Act 1992

·       The Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012

·       LGA Finance circulars.

·       Various Working Papers in Corporate Services, Finance Division.

 

Contact Officer:  David Eden             Tel No. 793 3228

 

*    This decision is not subject to consideration by another Lead Member

*    The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

Signed: Councillor Bill Hinds       

Lead Member for Finance & Support Services

Dated: 6th January 2022

 

*         This decision was published on 6th January 2022

*         This decision will come in force at 4.00 p.m. on 13th January 2022 unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2022 - Precept Payment Schedule 2022/23 - David Eden ref: 999    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2022 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2022

Effective from: 14/01/2022

Decision:

Salford City Council - Record of Decision

 

I Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the City Council constitution do hereby approve that the payment of precepts in 2022/23, should be made in twelve equal instalments on the 20th of each month (or on the first working day thereafter if the 20th falls on a weekend or on a bank holiday) as follows:

                                        Wednesday                    20 April 2022

                                        Friday                            20 May 2022

                                        Monday                          20 June 2022

                                        Wednesday                    20 July 2022

                                        Monday                          22 August 2022

                                        Tuesday                         20 September 2022

                                        Thursday                        20 October 2022

                                        Monday                          21 November 2022

                                        Tuesday                         20 December 2022

                                        Friday                            20 January 2023

                                        Monday                          20 February 2023

                                        Monday                          20 March 2023

 

The Reasons are that the Council is required to agree with precepting authorities a schedule of instalments each year for payments from the Collection Fund to those authorities.

Options considered and rejected were: n/a the dates are in accordance with the general agreement across Greater Manchester Authorities.

Assessment of Risk: Low

The source of funding is: n/a

Legal Advice obtained: yes

Financial Advice obtained yes

Procurement Advice obtained n/a

The following documents have been used to assist the decision process.

  • Local Authority (Funds) (England) Regulations 1992

 

Contact Officer:       David Eden             Tel No 793 3228

 

*    This decision is not subject to consideration by another Lead Member

*    The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

Signed: Councillor Bill Hinds       

Lead Member for Finance & Support Services

Dated: 6th January 2022

 

*         This decision was published on 6th January 2022

*         This decision will come in force at 4.00 p.m. on 13th January 2022 unless it is called-in in accordance with the Decision Making Process Rules.