{meta} 29 May 2021 - 12 June 2021

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

09/06/2021 - Request for Approval of the Content and the Planned Approach of the Holiday Food and Activity Programme Grant for 2021/22 ref: 881    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 09/06/2021 - Procurement Board

Decision published: 09/06/2021

Effective from: 17/06/2021

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the City Council Constitution do hereby approve the content and planned approach of the Holiday Food and Activity Programme grant for 2021/22.

 

The Reasons are:

 

The issue of Holiday Hunger has been significantly increasing over the last decade, with many charities reporting that the pressure on food banks has doubled during school holiday periods.  Children who would usually be entitled to free school meals are not able to access them during the school holidays.   There is some evidence to suggest that many children are regularly skipping meals which has a detrimental impact upon their behavior and cognitive development.  Many families in Salford are forced to face the choice of heating their home or feeding their children, and there is some evidence that parents in such situations skip meals to provide for their children.  These issues have been further exacerbated due to the Corona Virus pandemic, as schools have been closed for extensive periods of time, or classes or year groups have been required to self-isolate due to localised outbreaks within schools, as well as due to the significant economic impact of the pandemic of families

 

Salford has received £1.314 million to provide holiday activities and food for children eligible for Free School Meals under the Holiday Food and Activity Programme grant.  The proposal is to deliver the scheme through the existing Healthy Holiday partnership which is made up of local providers who have delivered similar holiday schemes for the city over the previous 5-10 years, alongside the provision of small grants scheme delivered through CVS.  There will be additional specialist provision for children with disabilities and for children from the Jewish community.  The scheme will be delivered within guidelines issued by the Department for Education.

 

Options considered and rejected were:

Going out to tender to deliver the whole scheme through one outsourced provider – this was rejected as we already an existing partnership of local holiday activity scheme providers as well as internal school catering providers

 

Assessment of Risk:

  • Ensuring there are enough providers to deliver the appropriate number of places on the scheme
  • Ensuring providers are able to deliver the scheme in line with the quality standards, as outlined in their applications

 

The source of funding is: Holiday Food and Activity Programme Grant.

 

Legal Advice obtained from the Shared Legal Service.

 

Financial Advice obtained from Strategic Finance.

 

Procurement Advice obtained Procurement Team.

 

HR Advice obtained: N/A

 

Climate Change Advice obtained: N/A

 

The following documents have been used to assist the decision process:

Government Guidance – Holiday activities and food programme 2021.

Holiday activities and food programme 2021 - GOV.UK (www.gov.uk)

 

Contact Officer: Angela Eden                

Telephone number: 0161 793 3520

 

-        This decision is subject to consideration for briefing purposes by the Lead Member for Children’s Services and Young People’s Services.

-        The Lead Member is supportive of the decision.

-        The appropriate scrutiny to call-in the decision is the Children’s Scrutiny Panel.   

 

Signed:     PAUL DENNETT                    Dated:     9 June 2021          

                    City Mayor

 

This decision was published on Wednesday 9 June 2021                                             

This decision will come in force at 4.00 p.m. on Wednesday 16 June 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


08/06/2021 - Proposed expansion of Springwood Primary School ref: 880    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 08/06/2021 - Cabinet

Decision published: 08/06/2021

Effective from: 08/06/2021

Decision:

Salford City Council - Record of Decision (Cabinet)

 

I City Mayor, in exercise of the powers contained within the City Council Constitution do hereby approve: the expansion of Springwood Primary School as of 1 September 2021.

 

The Reasons are:Salford has experienced increased demand for Special Educational Needs and Disabilities support (SEND) provision in recent years. In particular, increased demand has been felt for the type of specialist education Springwood Primary School provides. The expansion of Springwood Primary School with the use of the Craig Hall site will create an additional 60 places and increase the overall capacity of the School to 300 places (Nursery to Year 6).

 

Options considered and rejected were: Options to expand the existing Springwood Primary School building was explored, however to due site restrictions, this was not a viable option.

 

Assessment of Risk: With demand for SEND provision continuing to grow, additional specialist places will be required. The expansion of Springwood Primary will ensure the continued delivery of high quality and local specialist provision.

 

The source of funding is: The project capital costs have been met from the local authorities SEND and Basic Need capital funding streams. All specialist places at Springwood Primary School will continue to be funded from the High Needs Block, part of the Dedicated Schools Grant (DSG).

 

Legal Advice obtained: Nicky Smith, Senior Solicitor

 

Financial Advice obtained: Chris Mee, Strategic Finance Manager

 

Procurement Advice obtained: Deborah Derbyshire, Procurement Category Manager

 

HR Advice obtained: N/A

 

Climate Change Advice obtained: N/A

 

The following documents have been used to assist the decision process:

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/756572/Maintained_schools prescribed _ _alterations_guidance.pdf

 

Contact Officer:  Paula Newall                             

Telephone number: x0447

 

(Please delete from the list below any which are not relevant).

 

The appropriate scrutiny to call-in the decision is the Children’s Scrutiny Panel                

 

 

Signed:     P. Dennett                               Dated:                    08.06.21                             .

                        City Mayor

 

For Democratic Services use only

 

This decision was published on                                              

This decision will come in force at 4.00 p.m. on 15.06.21                                                   unless it is called-in in accordance with the Decision Making Process Rules.

 


26/05/2021 - Request for Approval - Exception to Contractual Standing Orders - Framework Extensions: Landscaping & Associated Services and Minor Civils ref: 879    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 26/05/2021 - Procurement Board

Decision published: 03/06/2021

Effective from: 11/06/2021

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve an exception to Contractual Standing Orders as permitted within the City Council Constitution for the reason highlighted in the table below and the extension of the frameworks as detailed in the table below:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Framework for Landscaping and Associated Services

Name of Successful Contractor

Name of Contractor

 

Type of Organisation

Registration No

The Casey Group

Private Limited

1122137

Horticon

Private Limited

2463373

Ground Work Landscapes

Private Limited

1339901

The Landscape Group id Verde Ltd

Private Limited

3542918

The Bethell Group

Private Limited

0264322

Newground

Community Interest Group

2584951

Landscaping Engineering

Private Limited

4049863

Framework Value

£350,000

Full Project

Contract Duration

6 months

Contract Start Date

31/05/2017

Contract End Date

31/12/2021

Optional Extension Period 1

N/a

Optional Extension Period 2

N/a

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Andy Stockton

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

Detail required

Answers

Title

Minor Civils Framework

Name of Successful Contractor

Name of Contractor

 

Type of Organisation

Registration No

SME/Non SME

Lot 1

Argyle Construction

 

Private Limited

02829893

SME

Lot 2

Tarmac Ltd

 

Private Limited

 

00264322

SME

Bethell Construction Ltd

Private Limited

00264322

SME

George Cox & Sons Ltd

Private Limited

02775128

Non SME

Eric Wright Civil Engineering Ltd

Private Limited

02565379

SME

NMS Civil Engineering Ltd

Private Limited

01910241

SME

A E Yates Ltd

Private Limited

01910241

SME

Framework Value

£700,000

Full Project

Framework Extension

6 Months

Contract Start Date

17/02/2020

Contract End Date

16/08/2021

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Shoaib Mohammad

Lead Service Group

Place

Reason for CSO Exception

(select all that apply)

The goods / services / works are only obtainable from one provider and there is no other provider available to allow genuine competition

The execution of works or the supply of goods or services is controlled by a statutory body

Delivers Best Value to the Council

Special education, health or social care contracts, if it is considered in the Council’s best interests and to meet the Council’s obligations under relevant legislation

The execution of works or the supply of goods and services is required so urgently as not to permit compliance with the requirements of competition

Security works where the publication of documents or details in the tendering process could prejudice the security of SCC and Salford residents

Procurements made through, or on behalf of, any consortium, local authority, statutory or similar body, provided that tenders or quotations are invited and contracts placed in accordance with national or EU legislation.

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The reasons are that in order to continue to provide planned and reactive works to schedule within Salford for Minor Civils and Landscape, a compliant route to good value and high-quality services is required.

Options considered and rejected were stop all works in these areas, or go out to the market for each job on a case by case basis.

 

Assessment of risk

 

Minor Civils Framework

High – If compliant routes to agreed additional services are not available for a period of time, planned schemes and maintenance will not be able to commence. This may have impacts on funding requirements, SCC’s ability to react to issues on the network and contractual arrangements.

The Landscape Framework

Medium - If the Framework is not extended for a further 6 months or until the new Framework is in place then the City Council will need to find an alternative procurement route at short notice.

 

The source of funding is Approved Place Capital and Revenue Budgets for 2021/22.

Legal advice obtained Yes

Financial advice obtained Yes

Procurement advice obtained Yes

HR advice obtained N/a

Climate change implications obtained Yes

 

Documents used

The following documents have been used to assist the decision process.

-        Procurement Board report for Landscaping (May 2017)

-        Landscaping Framework Extension (June 2019)

-        Landscaping Framework Extension (June 2020)

-        Procurement Board Report Minor Civils Framework (January 2020)

 

Contact details

Contact Officer:       Charlotte Pritchard

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel

 

Signed:       PAUL DENNETT                  Dated:   3rd June 2021 .

                    City Mayor

 

*         This decision was published on 3rd June 2021

*         This decision will come in force at 4.00 p.m. on 10th June 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


27/05/2021 - Sundry Debtor Write Off - Quarter 4 2020/21. ref: 878    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 27/05/2021 - Lead Member for Finance and Support Services Briefing

Decision published: 02/06/2021

Effective from: 10/06/2021

Decision:

Salford City Council - Record of Decision

 

I, Councillor Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby:

 

Approve the write-off of Sundry Debt to the value of £31,214.38 

 

The Reasons are that these sundry debts, after exhaustive attempts to collect, are found to be irrecoverable for a variety of reasons e.g. liquidation, absconded, no longer trading, bankrupt, deceased, uneconomical to collect, and irrecoverable after court action, etc.

 

Options considered and rejected were - not relevant due to the nature (age and value) of these accounts.

 

The majority of accounts relate to those proven uneconomical to collect, irrecoverable after court action, bankruptcy / liquidation.

 

Assessment of risk - Low

 

The source of funding is the Council’s bad debt provision.

 

Legal advice obtained – legal advice has been obtained on each of the individual cases where court action has been taken.

 

Financial Advice obtained - Chris Hesketh

There is adequate provision for the sundry debt write offs from the Councils provision for bad debt.

The provision is reviewed on an annual basis to ensure that the provision is set at an appropriate level.

 

Procurement Advice obtained – Not applicable.

 

The following documents have been used to assist the decision process:

The relevant documents contain exempt or confidential information and are not available for public inspection. The background documents would provide the identity of individuals or companies involved in the write off.

Contact Officer: Chris Hesketh                                   Tel No. 0161 778 0214

 

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

Signed: Councillor Hinds                                            Dated: 27 May 2021

Lead Member for Finance & Support Service

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

 

This decision was published on 2 June 2021.

 

This decision will come in force at 4.00 p.m. on 9 June 2021, unless it is called-in in accordance with the decision-making process rules.