{meta} Decisions for call-in

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions recommendations approved (subject to call-in)

04/08/2021 - Request for Approval - Contract Award - Fixed Term Support and Maintenance Service - Council Tax, Business Rates, Housing Benefits and Council Tax Reduction ref: 919    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 04/08/2021 - Procurement Board

Decision published: 04/08/2021

Effective from: 12/08/2021

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Fixed Term Support and Maintenance Service for Northgate to Host our services, Council Tax, Business Rates, Housing Benefits and Council Tax Reduction

Name of Successful Contractor

NEC Software Solutions (formerly known as Northgate Public Services Limited)

Supplier Registration Number

(to be supplied by Corporate Procurement)

9338960

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£266,459.79

Per Annum (estimated average)

Contract Duration

5 years

Contract Start Date

01/07/2021

Contract End Date

30/06/2026

Optional Extension Period 1

1 Year

Optional Extension Period 2

1 Year

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Steve Fry 0161 793 3641

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

 

Framework Details (where applicable)

(Procurement body, framework reference & title, start/ end date

DAS Framework RM3821, Data and Applications Solution, Lot 2a business applications

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

The Reasons are

 

This report is seeking approval from the Procurement Board for the continued contract with NEC Software Solutions (NEC) (formerly known as Northgate Public Services Limited), included is the ongoing annual payment of the support and maintenance contract for the software application that supports the administration of Council Tax, Business Rates, Housing Benefits and Council Tax Reduction. This also includes approval to migrate hosting to NEC of Revenues and Benefits.

 

This also includes approval to migrate hosting to NEC of Revenues and Benefits, together with a business case to include a Fixed Term Support arrangement and additional functionality for a period of 5 years with a potential 2-year extension.

 

Assessment of Risk

There are several risks in not approving the exception which include no supplier support to fix software issues or assistance to bring in legislative changes, increased risk of service disruption affecting administration of Council Tax, Business Rates, Housing Benefit, Council Tax Reduction and Customer self-serve functions such as online benefit applications.

 

The source of funding is Revenue Budget

 

Legal Advice obtained.

 

Financial Advice obtained.

 

Procurement Advice obtained.

 

HR Advice obtained.

 

Climate Change Implications obtained.

 

The following documents have been used to assist the decision process.

Salford City Council Hosting proposal.docx


Contact Officer: Steven Fry

 

This matter is also subject to consider by the Lead Member for Finance and Support Services. The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board.

 

Signed:         PAUL DENNETT               Dated: 4 August 2021

                    City Mayor

 

*         This decision was published on 4 August 2021

*         This decision will come into force at 4.00 p.m. on 11 August 2021 unless it is called-in in accordance with the Decision-Making Process Rules.

 


26/07/2021 - Brownfield Housing Fund, Housing Development Sites ref: 918    Recommendations Approved (subject to call-in)

Decision Maker: Property / Regeneration Briefing

Made at meeting: 26/07/2021 - Property / Regeneration Briefing

Decision published: 30/07/2021

Effective from: 07/08/2021

Decision:

Salford City Council - Record of Decision

 

I Councillor Tracy Kelly, Deputy City Mayor, in exercise of the powers contained within the City Council Constitution do hereby:

 

1.            Approve the Council entering into a grant funding agreement with Greater Manchester Combined Authority (GMCA) for the receipt of a maximum sum of £5,312,000 in relation to the Brownfield Housing Fund for five development sites across three wards: Ordsall, Pendlebury and Clifton and Weaste and Seedley.

 

2.            Give delegated authority to the Strategic Director Place, City Solicitor and Chief Finance Officer to negotiate and finalise the detailed financial, commercial and contractual arrangements in respect of the proposed grant from GMCA to the Council.

 

3.            Authorise the Strategic Director Place to enter into and complete all necessary agreements or documents to give effect to the above recommendations. 

 

The Reasons are Salford City Council has received a total grant allocation from Greater Manchester Combined Authority (GMCA), as part of the GM Brownfield Housing Fund (BHF) to support the unlocking of stalled, brownfield sites across five sites in Salford for housing. The above approvals will allow the council to deliver the proposed housing at the sites concerned and in accordance with the BHF timescales.

 

Options considered and rejected were: Not to seek funding from the GM BHF and not progress the housing proposals

 

Assessment of Risk: Medium

 

In the event that the project is not progressed satisfactorily in line with the agreed milestone dates or delivered by the completion date, or other conditions of the Grant Agreement are not met, the Council could be deemed to be in breach and be liable to GMCA.  The key commercial risks identified at this stage are overage provision and delivery of developments being delayed.

 

 

The source of funding is: GM Brownfield Housing Fund (BHF)

 

In August 2020, GMCA were awarded an initial allocation of £81.1m of Brownfield Land grant from MHCLG – part of the Government’s five-year £400m Fund to bring forward more homes by unlocking brownfield land.

 

 

Legal Advice obtained: Lauren Armstrong, Solicitor, Legal Services

 

Legal Services has been provided with two grant funding agreements issued by GMCA’s legal advisors. These are pro-forma grant agreements which flow down GMCA conditions and any MHCLG requirements in connection with the Brownfield Housing fund. GMCA’s position is that, other than terms listed in a separate “gaps list”, the terms are non-negotiable. SCC is also required to register a restriction on title with Land Registry in favour of GMCA over the two funded sites and undertake full investigation of title and searches. Colleagues in the property legal team will be able to assist with these requirements.

 

Legal has reviewed the proposed terms, and whilst the terms contain some risk to SCC (as highlighted in paragraphs 2.3-2.5), from a legal perspective the terms could be accepted (subject to satisfactory agreement of the Schedules which will set out the project specific conditions and commercial principles). If the funding is not spent within the grant period, it is not spent on eligible expenditure as defined in the agreements, or the project specific conditions or outputs as detailed in the grant schedules are not met within specific timescales, then there is  a risk to SCC that some or all of the funding may be withdrawn or subject to clawback. Therefore it is important that SCC is broadly comfortable with the commitments it is giving to GMCA under this agreement and the proposed timescales are achievable. Any relevant commitments should also be contractually “flowed down” to SCC’s delivery partner under the terms of a delivery agreement, particularly where SCC is reliant on the delivery partner to these.

Legal shall provide a detailed review to SCC client officers on the terms of the grant. A subsidy control legal opinion (formerly referred to as ‘State Aid’) is being sought from external solicitors.

 

Financial Advice obtained: Natalie Birchall, Finance Officer

 

The Council has received a total grant allocation of £5,312,000 from GMCA, as part of the GM Brownfield Housing Fund (BHF) to support the unlocking of stalled, brownfield sites across five sites detailed in this report.

 

The purpose of this report is to seek approval to enter into the Brownfield Housing Fund to deliver housing in the above mentioned five sites and enter into a grant funding agreement with GMCA to a maximum sum of £5,312,000.

 

Further approvals will be required as the schemes progress and spend will be closely monitored to ensure capital expenditure meets the general terms of the agreement and the BHF is only used for the approved scope of activities.

 

Procurement Advice obtained: Deborah Derbyshire, Category Manager

 

The report is seeking to enter into a grant funding agreement with Greater Manchester Combined Authority therefore there are no procurement implications.

 

HR Advice obtained: n/a

 

Climate Change Advice obtained: Gill Holt, Development Officer, Housing Strategy Team

 

The proposals set out in this report relate to housing-led development on the five sites. The properties on these sites are being delivered to a high standard fabric first approach to provide low carbon, low energy homes and the approach to sustainable design and development principles have/will be tested at the planning application stage.

 

The following documents have been used to assist the decision process:

 

·           Public briefing report of the Strategic Director for place submitted to the

  Property/Regeneration Briefing on 26 July 2021

·             Housing Strategy “Our Home, our City 2020 to 2025”

·             City of Salford Unitary Development Plan 2004-16 (adopted June 2006)

·           Planning Obligation SPD (2019)


Contact Officer:  Gill Holt, Development Officer, Housing Strategy Team    

Email: gillian.holt@salford.gov.uk

 

This decision is not subject to consideration by another Lead Member.

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Panel           

 

Signed: Councillor Tracy Kelly     

Deputy City Mayor

Dated: 30 July 2021

 

This decision was published on Friday, 30 July 2021                                            

This decision will come in force at 4.00 p.m. on Friday 6 August 2021                                         unless it is called-in in accordance with the Decision Making Process Rules.

 


26/07/2021 - Brownfield Housing Fund, Greengate Sites ref: 917    Recommendations Approved (subject to call-in)

Decision Maker: Property / Regeneration Briefing

Made at meeting: 26/07/2021 - Property / Regeneration Briefing

Decision published: 30/07/2021

Effective from: 07/08/2021

Decision:

Salford City Council - Record of Decision

 

I Councillor Tracy Kelly, Deputy City Mayor, in exercise of the powers contained within the City Council Constitution do hereby:

 

1.    Approve the Council entering into a grant funding agreement with Greater Manchester Combined Authority (GMCA) in relation to the Brownfield Housing Fund for Greengate Site 3.

2.    Approve the Council entering into a grant funding agreement with Greater Manchester Combined Authority (GMCA) in relation to the Brownfield Housing Fund for Greengate Site 4.

3.    Provide delegated authority to the Strategic Director Place, City Solicitor and Chief Finance Officer to negotiate and finalise the detailed financial, commercial and contractual arrangements in respect of the proposed grant from GMCA to the Council.

4.    Authorise the Strategic Director Place to enter into and complete all necessary agreements or documents to give effect to the above recommendations. 

5.    Approve the delivery option, as set out in the report, as the most appropriate delivery mechanism for the remaining Greengate development sites. 

 

The Reasons are Salford City Council has received a total grant allocation from Greater Manchester Combined Authority (GMCA), as part of the GM Brownfield Housing Fund (BHF) to support the unlocking of stalled, brownfield sites across five sites in Salford for housing. The above approvals will allow the council to deliver the proposed housing at the sites in Greengate concerned and in accordance with the BHF timescales.

 

Options considered and rejected were: Not to seek funding from the GM BHF and not progress the housing proposals

 

Assessment of Risk: Medium

 

In the event that the project is not progressed satisfactorily in line with the agreed milestone dates or delivered by the completion date, or other conditions of the Grant Agreement are not met, the Council could be deemed to be in breach and be liable to GMCA.

This includes that if the GMCA determine that the project is not sufficiently progressed to be able to draw down the funding for site acquisition by March 2023, they may withdraw the funding. 

The source of funding is: GM Brownfield Housing Fund (BHF)

 

In August 2020, GMCA were awarded an initial allocation of £81.1m of Brownfield Land grant from MHCLG – part of the Government’s five-year £400m Fund to bring forward more homes by unlocking brownfield land.

 

 

Legal Advice obtained: Lauren Armstrong, Solicitor, Legal Services

 

As detailed in accompanying report

 

 

Financial Advice obtained: Natalie Birchall, Finance Officer

 

As detailed in accompanying report

 

 

Procurement Advice obtained: Deborah Derbyshire, Category Manager

 

The proposals relate to a property transaction which is not a works contract, therefore there are no procurement implications.

 

HR Advice obtained: n/a

 

 

Climate Change Advice obtained: Sarah Heslop, Group Leader, Development Team

 

The proposals relate to the appointment of a developer partner to deliver housing-led development on stalled sites within the Greengate area of the City Centre, in line with the Greengate Regeneration Strategy 2018.  The successful Developer’s approach to sustainable design and development principles will be tested at the planning application stage.

 

 

The following documents have been used to assist the decision process:

 

  • Public briefing report of the Strategic Director for place submitted to the Property/Regeneration Briefing on 26 July 2021

 

·             Housing Strategy “Our Home, our City 2020 to 2025”

·             City of Salford Unitary Development Plan 2004-16 (adopted June 2006)

·           Planning Obligation SPD (2019)



Contact Officer:  Sarah Heslop, Group Leader, Development Team 

Email: sarah.heslop@salford.gov.uk

 

This decision is not subject to consideration by another Lead Member.

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Panel           

 

Signed: Councillor Tracy Kelly     

Deputy City Mayor

Dated: 30 July 2021

 

 

This decision was published on Friday, 30 July 2021                                            

This decision will come in force at 4.00 p.m. on Friday 6 August 2021                                         unless it is called-in in accordance with the Decision Making Process Rules.