{meta} 1 January 2020 - 15 January 2020

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

15/01/2020 - Publication Salford Local Plan: Development Management Policies and Designations ref: 601    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 15/01/2020 - Cabinet

Decision published: 15/01/2020

Effective from: 24/01/2020

Decision:

Salford City Council - Record of Decision (CABINET)

 

I Paul Dennett, City Mayor in consultation with the Cabinet and in exercise of the powers contained within the City Council constitution do hereby:

1.    Approve the Publication Salford Local Plan: Development Management Policies and Designations and the supporting background documents;

2.    Agree that these documents be subject to a period for representations between 27 January 2020 and 20 March 2020; and

3.    Delegate to the Strategic Director Place authority to approve the statement required pursuant to Section 20(3) of the Planning and Compulsory Purchase Act 2004 and Regulation 22 of the Town and Country Planning (Local Planning) (England) Regulations 2012.

 

The Reasons are: To continue making progress in updating the city’s development management policies and designations, and provide an opportunity for the community and other stakeholders to make representations on the Publication Salford Local Plan: Development Management Policies and Designationsdocument before it is submitted to the Secretary of State for examination.

 

Options considered and rejected were: The city council initially started preparing a single Local Plan, however due to delays in the Greater Manchester Spatial Framework (GMSF) process, Salford’s Local Plan will now be produced in two parts. It is considered preferable to progress the plan in two parts rather than further delay the adoption of updated development management policies and designations. The Publication Salford Local Plan: Development Management Policies and Designationsidentifies the approach that the city council intends to take, having had regard to the comments received during the previous stages of consultation, additional evidence that has been assembled, changes to national planning policy and work on the Greater Manchester Spatial Framework. Reasonable alternatives are considered through the sustainability appraisal.

 

Assessment of Risk: In order for the city council to be able to adopt the Salford Local Plan: Development Management Policies and Designations, the document must be found sound when an independent examination of the document is carried out. To be sound a Local Plan must be positively prepared, justified, effective and consistent with national policy, and the city council must be able to demonstrate the soundness of the document to a Planning Inspector on this basis. It is recognised that various policies, may be subject to significant challenge from those seeking different policy approaches, but the plan is considered to be sound.

 

The source of funding is: The non-staff costs associated with the consultation are limited in scale (associated with the printing of the documents) and will be met from existing revenue budgets. Subsequent actions following publication will incur other financial implications in future financial years.

 

Legal Advice obtained: Yes, provided by Stephanie Hall, Senior Solicitor

Financial Advice obtained: Yes, provided by Martin Anglesey, Finance Officer

Procurement Advice obtained: N/A

The following documents have been used to assist the decision process:

 

·         Publication Salford Local Plan: Development Management Policies and Designations

·         Policies Map

·         Consultation Statement

·         Statement of the Representations Procedure

·         Statement of Common Ground

·         Duty to Cooperate Compliance Statement

·         Sustainability Appraisal and Strategic Environmental Assessment

·         Habitats Regulations Assessment

·         Assessment of residential viability

·         Community Impact Assessment Screening and Community Impact Assessment

·         Health Impact Assessment

·         Planning Advisory Service Self-Assessment Toolkit

·         Infrastructure Delivery Plan

 

 

Contact Officer: Matt Doherty                    Tel No 0161 793 2304

 

*           This document records a key decision, but the matter was not             included in the Council's Forward Plan and it has been dealt with             under the emergency procedure.

*           This decision is urgent and is not subject to call-in, in accordance with     the Decision Making Procedure Rules

*           The appropriate scrutiny committee to call-in the decision is the             Growth and Prosperity Scrutiny Panel.

 

 

Signed: Paul Dennett         Dated: 15 January 2020                                                        

City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*           This decision was published on 16 January 2020                                             .

*           This decision will come in force at 4.00 p.m. on 23 January 2020                                         unless it is called-in in accordance with the Decision Making Process Rules.

 


14/01/2020 - City of Salford (Roston Road, Salford) (Prohibition of Waiting) Order 2019-20. ref: 600    Recommendations Approved

Decision Maker: Lead Member for Planning and Sustainable Development

Made at meeting: 14/01/2020 - Lead Member for Planning and Sustainable Development

Decision published: 14/01/2020

Effective from: 22/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby authorise the making of the Traffic Regulation Order to introduce ‘CITY OF SALFORD (ROSTON ROAD, SALFORD) (PROHIBITION OF WAITING) ORDER 2019-20.’

 

The Reasons are: Currently there is unrestricted parking at the A576 Leicester Road/Roston Road/Coke Street West junction; parked vehicles reduces visibility and safety at the junction. Similar complaints have been made at the junction of Roston Road and Roston Court.

 

A request made to the East Salford Community Committee Highways  Task Group, the proposals seek to install junction protection through double yellow lines indicating no waiting at any time, in order to remove parking. These restrictions will ensure junctions are kept clear from parked vehicles and will improve the junction, ensuring safer accessibility for residents, visitors and other vehicles.

 

‘Transport for Greater Manchester’ (TfGM) have fully supported the introduction of these restrictions to assist bus movement and to ensure passengers can board/alight directly onto the footway.

 

This proposal will assist in promoting safe manoeuvres at the junctions as well as providing improvements for bus passengers

 

Assessment of Risk:

The restrictions will be marked out in accordance with the Traffic Signs Manual and Traffic Sign Regulations and General Directions. (TSRGD 2016).

 

Legal Advice obtained: Date provided: 8th August 2019.

A Traffic Regulation Order will be required to introduce the prohibition of waiting restrictions. This should not give rise to any particular legal implications provided the works and procedures are carried out in accordance with the relevant statutory requirements, which would include the consideration of any objections to the proposed TRO.

 

Financial Advice obtained: Date provided: 31st July 2019

The cost of the proposed scheme will be met from the Highways devolved capital allocation for East Salford, in the 2019-20 financial year.

 

Procurement Advice obtained: Date provided: 9th August 2019.

Urban Vision Partnership was procured through a fully compliant OJEU process.  The services outlined within the report are delivered under the exclusivity agreement in line with the Council’s contractual standing orders.

 

The following documents have been used to assist the decision process:

Proposal plan, Lead Member report, letters of objection


Contact Officer: Yogeshwari Patel               Tel No. 0161 779 4857

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

Signed: Councillor Antrobus                                       Dated: 14th January 2020

Lead Member for Planning & Sustainable Development

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 14th January 2020.

 

This decision will come in force at 4.00 p.m. on 21st January 2020, unless it is called-in in accordance with the Decision Making Process Rules.


14/01/2020 - City of Salford (Victoria Crescent, Eccles) (Prohibition of Waiting and Limited Waiting Parking Place) Order 2020. ref: 599    Recommendations Approved

Decision Maker: Lead Member for Planning and Sustainable Development

Made at meeting: 14/01/2020 - Lead Member for Planning and Sustainable Development

Decision published: 14/01/2020

Effective from: 22/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Antrobus, Lead Member for Planning and Sustainable Development, in exercise of the powers contained within the Council Constitution, do hereby authorise the advertisement of the proposals in the modified form in respect of Victoria Crescent, Eccles as set out in the report; and if no objections are made or maintained, authorise the making of the Traffic Regulation Order in the modified form.

 

The Reasons are: A request has been made to the Eccles Highways Task Group to look into parking issues on the cul-de-sac end of Victoria Crescent in Eccles. Complaints had been received about cars parked all day preventing people finding on street parking space near the local facilities.  The original proposal had been to introduce Limited Waiting Parking Places on the south east side, close to the cul-de-sac end, right next to the proposed ‘No Waiting at Any Time’ restrictions. This had been intended to provide a turnover parking places for nearby schools and nurseries. These parking places were proposed next to a house with a garage but no driveway.  The Traffic Regulation Order to introduce Limited Waiting and ‘No Waiting at Any Time’ restrictions was legally advertised on 18th July 2019 for 21 days, during which time 5 objections and 1 representation of support were received.

 

Following consideration of objections, and after consideration by the Eccles Highways Task Group, it is proposed to re-advertise an amended scheme to provide ‘Limited Waiting’ parking places Monday – Friday, 8am – 6pm, 2 hours no return within 2 hours, closer to the junction with Clarendon Crescent adjacent to Clarendon Garden, to provide a turnover of parking spaces to serve nearby nurseries, schools and people who might need to use free 2 hours parking place as well as parents to drop off and pick up their children. These restrictions will also relocate some of the long stay parking. Restrictions will be on south east side where there are no houses, hence no direct inconvenience for residents.  The ‘No Waiting at Any Time’ restrictions at the end of cul-de-sac end of Victoria Crescent should be introduced to create turning area for drivers, so they do not have to reverse from cul-de-sac end of Victoria Crescent in order to leave the street.  The majority of the street remains unrestricted.

 

Assessment of Risk: The restrictions will be marked out in accordance with the Traffic Signs Manual and Traffic Sign Regulations and General Directions. (TSRGD 2016).

 

Legal Advice obtained: Where objections are received by the Council following the advertisement of proposals, the decision regarding the implementation of the proposals is delegated to the relevant Lead Member for determination, following consultation with the Council’s Traffic Advisory Panel. Adhering to this procedure should not give rise to any legal implications.

 

Should the recommendations be approved as set out in this report for:

2260 – Victoria Crescent – Prohibition of Waiting and Limited Waiting Parking Places

 

This will be considered a substantial change to the proposals as advertised. Under regulation 14(3) of the Local Authorities’ Traffic Orders (Procedure) (England and Wales) Regulations 1996 where modifications appear to make a substantial change in the order, the order making authority shall take the steps required by paragraph (4).

 

The steps in paragraph (4) are such steps as appear to the order making authority as appropriate:

(a) Informing persons likely to be affected by the modifications;

(b) Giving those persons an opportunity of making representations; and

(c) Ensuring such representations is duly considered by the authority.

 

In complying with the above, the revised proposals should be re-advertised before making any order.

 

Financial Advice obtained: The cost of the proposed scheme will be met from the Highways devolved capital allocation for Eccles in the 2019-20 financial year.

 

Procurement Advice obtained: Deborah Derbyshire x 6244

There are no procurement implications contained within the report.  Urban Vision Partnership was procured through a fully compliant OJEU process.  The services outlined within the report are delivered under the exclusivity agreement in line with the Council’s contractual standing orders.

 

The following documents have been used to assist the decision process:

Proposal plan, Lead Member report, letters of objection


Contact Officer: Judyta Hands                      Tel No. 0161 779 6097

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Growth & Prosperity Scrutiny Panel.

 

 

Signed: Councillor Antrobus                                       Dated: 14th January 2020

Lead Member for Planning & Sustainable Development

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 14th January 2020.

 

This decision will come in force at 4.00 p.m. on 21st January 2020, unless it is called-in in accordance with the Decision Making Process Rules.

 


08/01/2020 - Financial Appraisal for Arrow Street (Extra Care Strategy) - Paul Walsh - 15 minutes ref: 597    Recommendations Approved

Decision Maker: Adult Commissioning Committee

Made at meeting: 08/01/2020 - Adult Commissioning Committee

Decision published: 10/01/2020

Effective from: 18/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the Council Constitution, do hereby approve:

 

The recommendation of the financial appraisal for the Arrow Street Extra Care scheme in order to progress the development of the scheme.

 

The Reasons are to support the strategic development of Extra Care services in Salford.

         

Options considered and rejected - To not progress with this scheme.

         

Assessment of Risk – Medium, should the service not be supported, additional service quality, choice and cost effectiveness would not be secured for Salford people.

         

The source of funding is – Integrated All-Age Pooled Budget.

         

Legal Advice obtained – not applicable at this stage.

 

Financial Advice obtained – provided by Salford City Council finance.

         

Procurement Advice obtained – not applicable. Salford Care Organisation will be responsible for any subsequent procurement exercise.

         

The following documents have been used to assist the decision process.

 

‘Extra Care ACC Paper - Arrow Street Financial Appraisal Update - Jan 2020’


Contact Officer: Paul Walsh                    Tel No:  0161 212 4844

 


 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

 

 

Signed:      GINA REYNOLDS                Dated:           09 January 2020

 

          Lead Member Adult Services, Health & Wellbeing 

 

 

 

This decision was published on 10 January 2020.    

                                        

This decision will come in force at 4.00 p.m. on 17 January 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


08/01/2020 - Postural Stability Service - Gillian Mclaughlan - 15 minutes ref: 596    Recommendations Approved

Decision Maker: Adult Commissioning Committee

Made at meeting: 08/01/2020 - Adult Commissioning Committee

Decision published: 10/01/2020

Effective from: 18/01/2020

Decision:

 

 

Salford City Council - Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the Council Constitution, do hereby approve and agree to the continuation of the Enhanced Postural Stability Service. This will be recurrently funded at current level in line with Adults Advisory Board recommendation. I, agree to retain SCL as provider on grounds of cost effectiveness and continuity of service.

 

The Reasons are:

  1. Salford Community Leisure are retained as the provider on the grounds of cost effectiveness and continuity of service.
  2. Assurance has been provided regarding Best Value and future tendering options including the broader Salford City Council wider partnership agreement and commission with Salford Commission Leisure.
  3. The SCL Enhanced Postural Stability Service has achieved all contract requirements and Key Performance Indicators.
  4. The service is an integral part of the Salford’s Falls Pathway, therefore providing a comprehensive service for residents who have and are at risk of falling.

 

Options considered and rejected were:

  • Not to commission a postural stability service.
  • Re-tender of service

Assessment of Risk: Low

 

The source of funding is: Integrated Fund.

 

Legal Advice obtained.

 

Financial Advice obtained.

 

Procurement Advice obtained.

         

The following documents have been used to assist the decision process.

         

Enhanced Postural Stability Business case

 

Contact Officer: Helen Dugdale, Public Health Strategic Manager

Tel No 0161 793 3543                 


 

 

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

 

Signed:      GINA REYNOLDS                Dated:           09 January 2020

 

          Lead Member Adult Services, Health & Wellbeing 

 

 

 

This decision was published on 10 January 2020.    

                                        

This decision will come in force at 4.00 p.m. on 17 January 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


08/01/2020 - Integrated Care: models proposed to continue transformation tests of change - Karen Proctor (Sarah Cannon) - 30 minutes ref: 595    Recommendations Approved

Decision Maker: Adult Commissioning Committee

Made at meeting: 08/01/2020 - Adult Commissioning Committee

Decision published: 10/01/2020

Effective from: 18/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the Council Constitution, do hereby approve

 

The Integrated Care Transformation Models of Care 2020/21 to 2021/22

 

The Reasons are.

The Adults Integrated Care Transformation Programme has tested models of care between 2016/17 and 2019/20. Positive progress has been seen with system measures of integration during this time, including improvement in urgent hospital measures (stabilisation of A&E rates and reduction of emergency admissions against population growth). There is also a decline in care home admissions and many examples of improved experiences for patients through transformation services. The new models for the next two years seek to maintain and grow impact and improve outcomes. They draw on the learning from the test projects and are a combination of continuation and change. Equally the proposals consider interrelated recurrent services to ensure a holistic approach, with no duplication, best use of resources and effective integrated pathways. The models of care are in-line with national recommendations and evidence. They cover health and social care transformation for some intermediate care and neighbourhood services. 

 

Options considered and rejected were.

Stop all integrated care transformation projects. This was rejected as impact achieved and the learning over the previous three years will be lost. This will also include losing specialist staff from transformation services.

Continue all integrated care transformation projects as tested. This was rejected as the tests were set up to learn what worked best and to ensure transformation aligned with existing services in pathways. There are some elements which were tested on a smaller scale which would not be cost effective on a larger scale and so models required some change.         

 

Assessment of Risk: Low - Medium

 

The source of funding is. CCG funding

         

Legal Advice obtained. N/A

 

Financial Advice obtained. N/A

Procurement Advice obtained. N/A

         

The following documents have been used to assist the decision process.

         
Paper outlining proposed new models and benefits achieved from previous three years.

 

Contact Officer: Sarah Cannon               Tel No:  0161 212 5192

 

 

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

 

Signed:      GINA REYNOLDS                Dated:           09 January 2020

 

          Lead Member Adult Services, Health & Wellbeing 

 

 

 

This decision was published on 10 January 2020.    

                                        

This decision will come in force at 4.00 p.m. on 17 January 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


08/01/2020 - Extra Care Service Specification - Judd Skelton - 20 minutes ref: 598    Recommendations Approved

Decision Maker: Adult Commissioning Committee

Made at meeting: 08/01/2020 - Adult Commissioning Committee

Decision published: 10/01/2020

Effective from: 18/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the Council Constitution, do hereby approve

 

 The Final Draft Salford ASC Extra Care Service Specification

 

The Reasons are to support Salford Care Organisation with the procurement of a new care provider(s) in the six Extra Care Schemes. To ensure the service delivered fits with Adult Social Care’s personalisation and strengths based approaches. Improve the quality of the service provided and ensure value for money. Improve service user experience. Standardise the provision of Extra Care across Salford.

 

To improve the quality of service provided Extra Care - Care. Quality Improvement, improvement in service user experience, support tender process.

         

Options considered and rejected were - Not applicable as specification has been taken forward to support Salford Care Organisation with the tender process through which a new care provider(s) will be identified.

         

Assessment of Risk – Medium, should the service specification not be approved this would impact on the procurement process

 

The source of funding is – Integrated All-Age Pooled Budget

         

Legal Advice obtained - Not applicable at this stage.

 

Financial Advice obtained – Provided by Salford City Council and Salford Care Organisation

         

Procurement Advice obtained – Not applicable as procurement is being undertaken by Salford Care Organisation.

         

The following documents have been used to assist the decision process.

Extra Care – Care Service Specification – Cover Paper v1.0;

Appendix 1 – Final Draft Salford ASC Extra Care Service Specification v0.4;

Appendix 2 – CIA Initial screening updated Extra Care – Care specification v1.0;

Appendix 3 – Extra Care Position Statement and Strategic Recommendations for Salford

 

Contact Officer: Paul Walsh                    Tel No:  0161 212 4844

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

 

Signed:      GINA REYNOLDS                Dated:           09 January 2020

 

          Lead Member Adult Services, Health & Wellbeing 

 

 

 

This decision was published on 10 January 2020.    

                                        

This decision will come in force at 4.00 p.m. on 17 January 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


09/01/2020 - Request for Approval - Award of Contract - Supply of Liquid Fuels ref: 593    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 09/01/2020 - Procurement Board

Decision published: 09/01/2020

Effective from: 17/01/2020

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers conferred on me by the Scheme of Delegation of the Council do hereby approve:-

 

(a)  the award of the Contract forthe supply of liquid fuels as detailed in the table below:

 

Detail required

Title/Description of Contracted Service/Supply/Project

Supply of liquid fuels

Name of Successful Contractor

Standard Fuel

Supplier Registration Number

(to be supplied by Corporate Procurement)

07555993

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£ 1,000,000

Per Annum (estimated average)

Contract Duration

4 Years

Contract Start Date

14/01/2020

Contract End Date

13/01/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

12 months

Who will approve each Extension Period?

Procurement Board (extension > £100k)

Contact Officer (Name & number)

Terry Dixie 1046

Lead Service Group

Environment & Community Safety

 

How the contract was procured?

(to be supplied by Corporate Procurement)

Framework Call-off (Mini Competition)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Yorkshire Purchasing Organisation

22.11.2019 – 21.11.2021

Funding Source

Revenue Budget

 

 

 

 

 

The Reasons are :

 

Utilising the YPO (Yorkshire Purchasing Organisation) framework

agreement for the procurement of liquid fuels for a period of four years, following completion of the current YPO tender framework agreement contract November 2019. 

 

Procurement of a fuel contract via the YPO framework for liquid fuels, January 2020.

 

A compliant competition has been undertaken to provide Salford City Council with a contract for liquid fuels.

 

Assessment of Risk: Low

 

The source of funding isrevenue budget.

 

Legal Advice obtained-   Yes shared legal service

 

Financial Advice obtained Yes - Alison Woods

 

Procurement Comments  Yes Deborah Derbyshire

 

 

Contact Officer:  Terry Dixie 1046

                    

This decision is not subject to consideration by another Lead Member

 

The appropriate Scrutiny Committee to call-in the decision is the Overview & Scrutiny board.

 

 

Signed:      PAUL DENNETT                  Dated: 9 January 2020                

          City Mayor

 

 

 

This decision was published on 9 January 2020                                  .

 

This decision will come in force at 4:00pm on 16 January 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


09/01/2020 - Request for Approval - Award of Contract - Greater Manchester Archaeology Services ref: 592    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 09/01/2020 - Procurement Board

Decision published: 09/01/2020

Effective from: 17/01/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for Greater Manchester Archaeology Services as detailed in the table below:

 

Detail required

Title/Description of Contracted Service/Supply/Project

Greater Manchester Archaeology Services

Name of Successful Contractor

                  The University of Salford

Incorporated by Royal Charter – Charity Exempt from Registration

Supplier Registration Number

(to be supplied by Corporate Procurement)

RC000666

Type of organisation

(to be supplied by Corporate Procurement)

Charitable Trust

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£ 130,000

Per Annum (estimated average)

Contract Duration

72 Months

Contract Start Date

01/04/2020

Contract End Date

31/03/2026

Optional Extension Period 1

24 months

Optional Extension Period 2

24 months

Optional Extension Period 3

24 months

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Chris Findley 3654

Lead Service Group

Place

How the contract was procured?

(to be supplied by Corporate Procurement)

Tender (Open)

Framework Details (where applicable)

(Procurement Body, Framework Reference & Title, Start/End Dates, Hyperlink, etc.)

Funding Source

External Funding Source (please identify below)

 

Procured on behalf of the ten authorities each authority funding this with £13000 each year (or any other division of payment which may be agreed)

 


 

The Reasons are: Of the two bids received, GM Archaeological Services scored better on the identified selection criteria

Options considered and rejected were: An alternative bid which did not score as well as GMAS

Assessment of Risk: Having the GMAS service in place from April 1st 2020 will provide assurance that appropriate support for the development management services of the ten GM authorities is in place. There is a significant risk to those processes if the service is not in place

The source of funding is:Budget exists on Cost Centre D4062 6010.

 

Legal Advice obtained:When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the provisions of the Public Contracts Regulations 2015 as well as its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social Value. In addition, the PCR require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner, failing which the award of a contract may be subject to legal challenge.

 

The OJEU (and Chest) advertised procurement procedure undertaken in this matter appears robust, and the appointment of the provider for this service follows an open tender process which is outlined within the body of the report, and which is compliant with the requirements of CSO’s and PCR. Having undertaken the open tender exercise in the recommendation will give some comfort to the Council in ensuring that value for money is being obtained and periodically tested, with open competition maintained.  

 

Presumably in view of the specialist nature of the services, the award of the contract will commit the Council to a six year contract with the University, with the option to extend for three further periods of two years each. Legal Services will advise and assist in the drafting of any contractual documentation upon receipt of instructions.

 

Financial Advice obtained:The Budget that will meet the cost of the scheme. Whilst verbal assurances have been given that the Greater Manchester budget will increase to reflect the increased cost of the service, this will not be confirmed formally until later in January 2020. Final award of the contract will await the confirmation of funding from the other nine GM districts to ensure that Salford’s position is protected.

Procurement Advice obtained: An advert was placed in the OJEU and the northwest portal advertising the opportunity.  The procurement process is detailed in the report. The procedure undertaken is compliant with the Procurement Contracts Regulations and the City Councils Contractual Standing Orders.


Contact Officer: Chris Findley                 Tel No: 0161 793 3654

 

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

 

 

 

 

 

Signed:   BILL HINDS                  Dated:     9 January 2020               

                     Lead Member

 

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 09 January 2020

 

*         This decision will come in force at 4.00 p.m. on 16 January 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


09/01/2020 - Insurance Policy & Cover Renewals ref: 594    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 09/01/2020 - Procurement Board

Decision published: 09/01/2020

Effective from: 17/01/2020

Decision:

Salford City Council - Record of Decision

I, Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution, do hereby approve:

The insurance renewal recommendations - along with the proposed expenditure - on the basis that it provides value for money and continuity of cover. 

 

Detail required

Contract Reference

TBD

Title/Description of Contracted Service/Supply/Project

Catastrophe Cover for the Council’s main classes of Insurance including Liability, Property & Motor fleet

Name of Contractor

AIG,ACE,AXA,ASTA, HSB and QBE

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Value of Contract Extension

£

1,146,990.67

 (Includes

12% Insurance premium tax)

Can vary each year depending on terms offered at the time of the future annual renewals

Existing Contract Term

 01/02/2017

to

31/01/2022

Extension Period Requested

N/A

Contact Officer (Name & number)

Cliff Peacock Ext 6980

Lead Service Group

Finance and Corporate Business

Funding Source

Revenue Budget

 

The Reasons are that on the 1st February 2020 the Council’s main classes of insurance business, i.e. Liability, Property and Motor policies fall due for renewal. Insurance policies are currently subject to a discounted Long Term Agreement (LTA) expiring on 31 January 2022 and they provide continuity of cover.

Options considered and rejected were.

N/A

Assessment of Risk - Insurance cover is purchased as a risk transfer mechanism where the authority feels there is a too great a risk in funding a potential occurrence.

The source of funding is the revenue budget.

Legal Advice obtained.

Financial Advice obtained.

Procurement Advice obtained.

The following documents have been used to assist the decision process.

N/a

 

Contact Officer:       Cliff Peacock           Tel No: 0161 607 6980

 

*         This decision is not subject to consideration by another Lead Member         

 

*         The appropriate scrutiny committee to call-in the decision is the Overview and Scrutiny Board.

 

 

Signed:      PAUL DENNETT                  Dated: 9 January 2020                

          City Mayor

 

 

 

This decision was published on 9 January 2020                                  .

 

This decision will come in force at 4:00pm on 16 January 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 

 


06/01/2020 - Council Tax - Calculation of Tax Base for Tax Setting Purposes 2020/21. ref: 588    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2020 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2020

Effective from: 14/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby:

 

(1)  Note the calculation of the council’s tax base for the financial year 2020/21.

 

(2) Approve in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount 69,945 calculated by Salford City Council as its council tax base for the financial year 2020/21.

 

The Reason is that the council is required to calculate the council tax base for 2020/21. This "base" figure, expressed as the number of band D equivalent properties in the city, is, for council tax purposes, a fundamental element in the tax-setting process.

 

Options considered and rejected were: other estimates to reflect changes in the next financial year.

 

Assessment of Risk: The Tax Base figure is fundamental to the setting of the council tax levy and hence to the whole budget process.  Miscalculation of the figure would have serious effects and consequences, however, the exercise is regarded as low risk because:-

·         the starting figures are provided by the Valuation Office and a year on year comparison of figures is undertaken by the MHCLG and attention drawn to possible anomalies (if any);

·         the method of calculation is well established and familiar and figures are checked for "reasonableness" and their fit with expectations.

An element of judgement needs to be made on future anticipated dwelling changes, but these are based on research and information from other council sources.

 

The source of funding is: n/a.

 

Legal Advice obtained: yes

 

Financial Advice: report produced via the corporate accountancy team

 

Procurement Advice obtained: n/a

 

The following documents have been used to assist the decision process.

·         Local Government Finance Act 1992

·         The Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012

·         LGA Finance circulars.

·         Various Working Papers in Corporate Services, Finance Division.

 

Contact Officer:  David Eden                                                     Tel No. 0161 793 3228

 

This decision is not subject to consideration by another Lead Member.      

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.        

 

 

 

Signed: Councillor Hinds                                       Dated: 6th January 2020

Lead Member for Finance & Support Services

  

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 6th January 2020.

 

This decision will come in force at 4.00 p.m. on 13th January 2020, unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2020 - Council Tax - Collection Fund Estimated Fund Balance Calculation 31 March 2020. ref: 589    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2020 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2020

Effective from: 14/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve that a £0.963m surplus be declared as the estimated Collection Fund balance as at 31st March 2020 in respect of council tax.  

 

The Collection Fund regulations require a local authority to estimate the balance on its Collection Fund as at 31st March each year by 15th January and to notify each precepting authority. Any such balance is to be distributed to/borne by the council and the Greater Manchester Combined Authority (GMCA in relation to their police, fire and rescue and general mayoral functions) in proportion to the value of their respective demand and precept.

 

Options considered and rejected were: other estimated balances based on a variety of collection rates modelled to assess the likely impacts on the Collection Fund balance.

 

Assessment of Risk: Low – the Collection Fund is closely monitored during the year and will be reviewed at outturn 2019/20. Any actual surplus or deficit at that stage will be factored in to future estimated balance calculations.

 

The source of funding is: a £0.963m surplus declared as the fund balance means that distributions will be made to the council’s General Fund and GMCA in relation to their police, fire and rescue and general mayoral responsibilities in 2020/21.

 

Legal Advice obtained: yes

 

Financial Advice obtained: the report is produced by the corporate accountancy team.

 

Procurement Advice obtained: n/a

 

The following documents have been used to assist the decision process.

Various reports and papers including council tax system reports and the Local Authorities (Funds) (England) Regulations 1992.

 

Contact Officer:  David Eden            Tel No. 0161 793 3228

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

                         

 

 

 

Signed: Councillor Hinds                                       Dated: 6th January 2020

Lead Member for Finance & Support Services

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 6th January 2020.

 

This decision will come in force at 4.00 p.m. on 13th January 2020, unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2020 - Business Rates - Collection Fund Estimated Fund Balance Calculation 31 March 2020. ref: 590    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2020 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2020

Effective from: 14/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve that:

 

(1) a £2.001m surplus be declared as the estimated Collection Fund balance as at 31st March 2020 in respect of the business rates retention scheme.  

 

(2) delegated approval be granted to the Chief Finance Officer to approve the business rates estimate for 2020/21 and notify the respective amounts to be distributed to the council and the Greater Manchester Combined Authority (GMCA)( in relation to its fire and rescue functions).

 

The Reasons are: that the Non-Domestic Rating (Rates Retention) regulations 2013 provide for the operation of the rates retention system through the council’s Collection Fund. They require a local authority to estimate the balance on its Collection Fund for the scheme as at 31st March each year and to notify the government and each relevant precepting authority of the amounts that have been calculated by 31 January in the preceding year. As part of the 100% rates retention pilot any balance is to be distributed to/borne by the council and GMCA (fire element) in the following year based on the prescribed share for each.

 

Options considered and rejected were: n/a the calculation is a statutory requirement.

 

Assessment of Risk: Medium – it is the seventh year of the BRRS and third of the 100% rates retention pilot.  The potential cost of outstanding appeals is still an extremely volatile area and could continue to have a substantial impact on the ultimate balance. However, some detailed historical evidence has been gathered which does provide some reassurance as to the accuracy of certain assumptions made in the estimate. The Collection Fund will continue to be closely monitored during the year and will be reviewed at outturn 2019/20. The difference between the actual surplus or deficit at that stage will be factored in to future estimated balance calculations.

 

Financial Implications: A £2.001m surplus declaration as the fund balance means that additional distributions will be made to the council’s general fund and GMCA (fire) in 2020/21.

 

The source of funding is: Revenue resources

 

Legal Advice obtained: yes

 

Financial Advice obtained: yes

 

Procurement Advice obtained: n/a

 

The following documents have been used to assist the decision process:

Various reports and papers including business rates system reports, the Non-Domestic Rating (Rates Retention) regulations 2013 and appeals information from the valuation office agency. 

 

Contact Officer:  David Eden             Tel No. 0161 793 3228

 

This decision is not subject to consideration by another Lead Member.

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.        

 

 

Signed: Councillor Hinds                                       Dated: 6th January 2020    

Lead Member for Finance & Support Services

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 6th January 2020.

 

This decision will come in force at 4.00 p.m. on 13th January 2020, unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2020 - Sundry Debtor Write-Offs Quarter 3. ref: 591    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2020 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2020

Effective from: 14/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby:

 

Approve the write off of Sundry Debt to the value of £49,879.63. 

 

The Reasons are that these sundry debts, after exhaustive attempts to collect, are found to be irrecoverable for a variety of reasons e.g. liquidation, absconded, no longer trading, bankrupt, deceased, uneconomical to collect, and irrecoverable after court action etc.

 

Options considered and rejected were - Not relevant due to the nature (age and value) of these accounts. The majority of accounts relate to those proven uneconomical to collect, irrecoverable after court action, bankruptcy / liquidation.

 

Assessment of risk - Low

 

The source of funding is the Council’s bad debt provision.

 

Legal advice obtained – legal advice has been obtained on each of the individual cases where court action has been taken.

 

Financial advice obtained  - Chris Hesketh

There is adequate provision for the sundry debt write offs from the councils provision for bad debt. The provision is reviewed on an annual basis to ensure that the provision is set at an appropriate level.

 

Procurement Advice obtained – Not applicable.

 

The following documents have been used to assist the decision process - The relevant documents contain exempt or confidential information and are not available for public inspection. The background documents would provide the identity of individuals or companies involved in the write off.

Contact Officer:  Tony Thompstone                                  Tel No. 0161 793 2016

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

 

Signed: Councillor Hinds                                       Dated: 6th January 2020

Lead Member for Finance & Support Services

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 6th January 2020.

 

This decision will come in force at 4.00 p.m. on 13th January 2020, unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2020 - Precept Payments 2020/21. ref: 587    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 06/01/2020 - Lead Member for Finance and Support Services Briefing

Decision published: 06/01/2020

Effective from: 14/01/2020

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve that the payment of precepts in 2020/21, should be made in twelve equal instalments on the 20th of each month (or on the first working day thereafter if the 20th falls on a weekend or on a bank holiday) as follows:

 

Monday                      20 April 2020

Wednesday               20 May 2020

Monday                      22 June 2020

Monday                      20 July 2020

Thursday                   20 August 2020

Monday                      21 September 2020

Tuesday                     20 October 2020

Friday                        20 November 2020

Monday                      21 December 2020

Wednesday               20 January 2021

Monday                      22 February 2021

Monday                      22 March 2021

 

The Reasons are that the Council is required to agree with precepting authorities a schedule of instalments each year for payments from the Collection Fund to those authorities.

 

Options considered and rejected were: n/a the dates are in accordance with the general agreement across Greater Manchester Authorities.

 

Assessment of Risk: Low

 

The source of funding is: n/a

 

Legal Advice: n/a

 

Financial Advice obtained yes

 

Procurement Advice obtained n/a

 

The following documents have been used to assist the decision process.

  • Local Authority (Funds) (England) Regulations 1992

 

Contact Officer:        David Eden                           Tel No. 0161 793 3228

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

 

Signed: Councillor Hinds                                       Dated: 6th January 2020

Lead Member for Finance & Support Services

 

 

 

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 6th January 2020.

 

This decision will come in force at 4.00 p.m. on 13th January 2020, unless it is called-in in accordance with the Decision Making Process Rules.