{meta} 1 January 2021 - 15 January 2021

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

13/01/2021 - Charging Assessment Team Capacity within the Welfare Rights and Debt Advice Service (WRADAS) ref: 798    Recommendations Approved

Decision Maker: Adult Commissioning Committee

Made at meeting: 13/01/2021 - Adult Commissioning Committee

Decision published: 14/01/2021

Effective from: 22/01/2021

Decision:

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby:

Approve the investment of £110,035.87 per annum for a 24 month period for Salford City Council’s Charging Assessment Team.

 

The reasons are:

 

To ensure Salford City Council is able to meet the demands to deliver timely and high quality statutory Care Act (2014) Adult Social Care Financial Assessments.

 

Options considered and rejected were:

1)    Do nothing.

2)    6 month and 12 month investment options

 

Assessment of risk: Medium – impact on undertaking statutory duties under the Care Act 2014.

 

The source of funding is: Adults Integrated Fund Budget

 

Legal advice obtained: Not applicable

 

Financial advice obtained: Salford City Council, Adult Social Care Finance lead.

 

Procurement advice obtained: Not applicable

 

HR advice obtained: Salford City Council, HR lead

 

Climate change advice obtained: Included as part of existing service.

 

Contact Officer:       Catherine Connors                     Tel no: 0161 793 2442          

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds                    Dated:13th January 2021   Lead Member Adult Services Health and Wellbeing

 

 

This decision was published on 14th January 2021

 

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21st January 2021.


13/01/2021 - Finance Report, including requests for approval of contract extensions ref: 799    Recommendations Approved

Decision Maker: Adult Commissioning Committee

Made at meeting: 13/01/2021 - Adult Commissioning Committee

Decision published: 14/01/2021

Effective from: 22/01/2021

Decision:

04.1

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby:

Approve a 1 year extension of the contract with the Healthy Living Centre provider Social Adventures to 31/03/22, at an annual contract value of £504,495. This is to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford. This work was to be undertaken during 2020/21 but has been delayed due to the COVID-19 outbreak.

 

The reasons are: This is to maintain current commissioning arrangements to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford.

 

Options considered and rejected were:

1)     Do not extend the contract and let the commissioned service cease.

 

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Fund Budget

 

Legal advice obtained: No legal advice obtained

 

Financial advice obtained: Salford CCG - Finance and Contracting.

 

Procurement advice obtained: Salford CCG – Finance and Contracting

 

HR advice obtained: Not applicable

 

Climate change advice obtained: Considered as part of extension options.

 

Contact Officer:       Phillip Kemp                     Tel no: 07919 553403                 

 

Signed: Councillor Gina Reynolds                    Dated: 13th January 2021            

Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14th January 2021     

                   

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21st January 2021   


 

04.2

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby:

Approve a 1 year extension option within the Healthy Living Centre provider Big Life (Energise) to 31/03/22, at an annual contract value of £147,543. This is to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford. This work was due to be undertaken during 2020/21 but has been delayed due to the COVID-19 outbreak.

 

The reasons are: This is to maintain current commissioning arrangements to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford.

 

Options considered and rejected were:

1)     Do not extend the contract and let the commissioned service cease.

 

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Fund Budget

 

Legal advice obtained: No legal advice obtained

 

Financial advice obtained: Salford CCG - Finance and Contracting.

 

Procurement advice obtained: Salford CCG – Finance and Contracting

 

HR advice obtained: Not applicable

 

Climate change advice obtained: Considered as part of extension options.

 

Contact Officer:       Phillip Kemp                     Tel no: 07919 553403                 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds                    Dated: 13th January 2021            

Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14th January 2021

                             

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21st January 2021


 

04.3

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby:

Approve a 1 year extension with the Healthy Living Centre provider Langworthy Cornerstone to 31/03/22, at an annual contract value of £342,646. This is to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford. This work was to be undertaken during 2020/21 but has been delayed due to the COVID-19 outbreak.

 

The reasons are: This is to maintain current commissioning arrangements to allow for a wider strategic review of commissioner investments into the VCSE sector in Salford.

 

Options considered and rejected were:

1)     Do not extend the contract and let the commissioned service cease.

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Fund Budget

 

Legal advice obtained: No legal advice obtained

 

Financial advice obtained: Salford CCG - Finance and Contracting.

 

Procurement advice obtained: Salford CCG – Finance and Contracting

 

HR advice obtained: Not applicable

 

Climate change advice obtained: Considered as part of extension options.

 

Contact Officer:       Phillip Kemp                     Tel no: 07919 553403                 

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds                    Dated: 13th January 2021            

Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14th January 2021     

                   

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21st January 2021


 

04.4

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby:

Approve the extension of the hospital aftercare service contract with the provider Age UK for 1 year to 31/03/22, at an annual contract value of £280,807. A robust service review and procurement process was planned in 20/21; however COVID-19 impacted on the capacity to finalise this work. The outcome of the review will hold essential information which will ultimately impact the future commissioning intentions for services supporting Salford’s older population.

 

The reasons are: Age UK Salford provides an important service for the older population of Salford on behalf of the council and CCG. This will still be required during the COVID-19 situation.

 

Options considered and rejected were:

1)    Do not extend the contract and let the commissioned service cease.

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Fund Budget

 

Legal advice obtained: No legal advice obtained

 

Financial advice obtained: Salford CCG - Finance and Contracting.

 

Procurement advice obtained: Salford CCG – Finance and Contracting

HR advice obtained: Not applicable

 

Climate change advice obtained: Considered as part of extension options.

 

Contact Officer:       Phillip Kemp                     Tel no: 07919 553403          

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds                    Dated: 13th January 2021            

Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14th January 2021     

                   

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21st January 2021

 

 

04.5

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby:

Approve the extension of the dementia support service contract with the provider Age UK for 1 year to 31/03/22, at an annual contract value of £215,398. A robust service review and procurement process was planned in 20/21; however COVID-19 impacted on the capacity to finalise this work. The outcome of the review will hold essential information which will ultimately impact the future commissioning intentions for services supporting Salford’s older population.

 

The reasons are: Age UK Salford provides an important service for the older population of Salford on behalf of the council and CCG. This will still be required during the COVID-19 situation.

 

Options considered and rejected were:

1)    Do not extend the contract and let the commissioned service cease.

 

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Fund Budget

 

Legal advice obtained: No legal advice obtained

 

Financial advice obtained: Salford CCG - Finance and Contracting.

 

Procurement advice obtained: Salford CCG – Finance and Contracting

 

HR advice obtained: Not applicable

 

Climate change advice obtained: Considered as part of extension options.

 

Contact Officer:       Phillip Kemp                     Tel no: 07919 553403          

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds                    Dated: 13th January 2021            

Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14th January 2021

                             

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21st January 2021

 

04.6

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby:

Approve the extension of the social rehabilitation service contract with the provider Age UK for 1 year to 31/03/22, at an annual contract value of £61,131. A robust service review and procurement process was planned in 20/21; however COVID-19 impacted on the capacity to finalise this work. The outcome of the review will hold essential information which will ultimately impact the future commissioning intentions for services supporting Salford’s older population.

 

The reasons are: Age UK Salford provides an important service for the older population of Salford on behalf of the council and CCG. This will still be required during the COVID-19 situation.

 

Options considered and rejected were:

1)    Do not extend the contract and let the commissioned service cease.

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Fund Budget

 

Legal advice obtained: No legal advice obtained

 

Financial advice obtained: Salford CCG - Finance and Contracting.

 

Procurement advice obtained: Salford CCG – Finance and Contracting

 

 

HR advice obtained: Not applicable

Climate change advice obtained: Considered as part of extension options.

 

Contact Officer:       Phillip Kemp                     Tel no: 07919 553403          

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds          Dated: 13th January 2021            

 

Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14th January 2021     

                   

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21st January 2021

 

04.7

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby:

Approve an extension of the contract with the provider Broomwell Healthwatch Limited for 1 year to 31/03/22, at an annual contract value of £199,825. Broomwell Healthwatch provide support to the Primary Care Diagnostics Hub (PCDU), a review of this hub was due to be undertaken but has not been completed due to a new of factors including COVID, this review will help to inform the commissioning arrangements of this service in the future.

 

The reasons are: This is to maintain current commissioning arrangements to allow for the completion of the PCDU review to inform commissioning arrangements going forward.

 

Options considered and rejected were:

1)    Do not extend the contract and let the commissioned service cease.

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Fund Budget

 

Legal advice obtained: No legal advice obtained

 

Financial advice obtained: Salford CCG - Finance and Contracting.

 

Procurement advice obtained: Salford CCG – Finance and Contracting

 

HR advice obtained: Not applicable

 

Climate change advice obtained: Considered as part of extension options.

 

Contact Officer:       Phillip Kemp                     Tel no: 07919 553403                 

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds                    Dated: 13th January 2021            

Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14th January 2021     

                   

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21st January 2021

 

04.8

Salford City Council – Record of Decision

 

I, Councillor Gina Reynolds, Lead Member for Adult Services, Health & Wellbeing and co-chair of the Adults Commissioning Committee, in exercise of the powers contained within the City Council Constitution, do hereby:

Approve a 1 year extension for the Tech and Tea service within Salford Community and Voluntary Services (CVS) to 31/03/22, at an annual contract value of £145,000. This is to allow for a comprehensive review of the service to be undertaken.

 

The reasons are: This is to maintain current commissioning arrangements to allow for the completion of the comprehensive review of the service.

 

Options considered and rejected were:

1)    Do not extend the contract and let the commissioned service cease.

Assessment of risk: This has been considered as part of the extension decision.

 

The source of funding is: Adults Integrated Fund Budget

 

Legal advice obtained: No legal advice obtained

 

Financial advice obtained: Salford CCG - Finance and Contracting.

 

Procurement advice obtained: Salford CCG – Finance and Contracting

 

HR advice obtained: Not applicable

 

Climate change advice obtained: Considered as part of extension options.

 

Contact Officer:       Phillip Kemp                     Tel no: 07919 553403                 

 

The appropriate scrutiny committee to call-in the decision is the Health and Social Care Scrutiny Panel.

 

Signed: Councillor Gina Reynolds                    Dated: 13th January 2021            

Lead Member Adult Services Health and Wellbeing

 

This decision was published on 14th January 2021     

                   

Unless it is called-in in accordance with the decision-making process rules, this decision will come into force at 4:00pm on 21st January 2021


11/01/2021 - Kintyre Avenue, Weaste ref: 796    Recommendations Approved (subject to call-in)

Decision Maker: Property / Regeneration Briefing

Made at meeting: 11/01/2021 - Property / Regeneration Briefing

Decision published: 11/01/2021

Effective from: 19/01/2021

Decision:

Salford City Council - Record of Decision

 

I, Councillor Tracy Kelly, Deputy City Mayor, in exercise of the powers contained within the City Council constitution do hereby;

 

  1. Approve the transfer of land at Kintyre Avenue, Weaste by way of DfE (Department for Education) Model 125 year Free School Lease

 

  1. Authorise the Shared Legal Service to negotiate, agree and complete the necessary documentation and the taking of all steps which are expedient to give effect to the above recommendation.

 

The Reasons are to facilitate the development of a new SEND (special educational needs and disabilities) Free School on the site

 

Options considered and rejected:             n/a

 

Assessment of Risk:                                    Low

 

The source of funding is:                            n/a

 

Legal Advice obtained:                               Michelle Brice Principal Solicitor - Shared Legal Service

 

Financial Advice obtained:                         Alex Archer - Salford Finance

 

Procurement Advice obtained:                  Not applicable

 

The following documents have been used to assist the decision process.

Report submitted to the Property/Regen briefing on 11 January 2021

Contact Officer:        Angela Martens                    Tel No 0161 779 6077

 

This decision is not subject to consideration by another Lead Member /Strategic Director

The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

 

Signed: Councillor Tracy Kelly

Deputy City Mayor

Dated: 11 January 2021

 

This decision was published on Monday, 11 January 2021

This decision will come in force at 4.00 p.m. on Monday, 18 January 2021                                  unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2021 - Request for Approval - Salford City Roosters Clubhouse Project ref: 793    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 06/01/2021 - Procurement Board

Decision published: 07/01/2021

Effective from: 15/01/2021

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

 

(i)    the outcome of the Stage 2 procurement process conducted through the STAR Framework to award the contract to J Greenwood (Builders) Limited as constructor partner to design and build a new rugby league community clubhouse for Salford City Roosters.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Provision of a new rugby sport team clubhouse

Name of Successful Contractor

J Greenwood (Builders) Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

01017470

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£882,337

Full Project

Contract Duration

28 weeks

Contract Start Date

01/03/2021

Contract End Date

10/09/2021

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Jackie Ashley 07515 188242

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Framework call-off mini competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

STAR Framework 1, Lot No 2

Band 1 Design and Build

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer


 

The Reasons are

 

Within Salford City Council’s Playing Pitch Strategy there is an action to improve ancillary facilities at the site which is currently leased to Salford City Roosters.  The clubhouse will address this and provide opportunities for wider community engagement.

 

Options considered and rejected were - nil

 

Assessment of Risk :

Medium. The programme has been developed to achieve the delivery of contracts to meet the grant funding criteria and the completion dates.  A project client-controlled risk pot has identified particularly with reference to ground conditions.  COVID measures have been allowed for within the contract but clearly this remains a risk.

 

The source of funding is

£377,863                     CREATEDBY RLWC2021 Capital

£300,000                     Salford City Council capital (Leisure)

£390,000                     Salford City Council – additional contribution via                  

                                    virement                                   

£  14,000                     Salford City Roosters

£  10,000                     Booths Charities

£    2,000                     Standing Together Fund

£    2,000                     ForViva Group

£1,095,863                  TOTAL

 

Legal Advice obtained

Tony Hatton (Principal Solicitor) Tel. 219 6323.

Date:16th December 2020

 

Financial Advice obtained

Alison Woods, Finance Officer, Capital

Date:16th December 2020

 

Procurement Advice obtained

Heather Stanton (Category Manager – Corporate Procurement Team)

Date:16th December 2020

 

HR Advice obtained: N/A

 

Climate Change Implications obtained:

Michael Hemingway Principal Officer Climate Change

Date:16th December 2020

 

The following documents have been used to assist the decision process. N/A

 

Contact Officer: Jackie Ashley

Telephone number: 07515 188242

 

 

This matter is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed:         BILL HINDS                                Dated: 6th January 2021

                    Lead Member

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 7th January 2021.

*         This decision will come in force at 4.00 p.m. on 14th January 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2021 - Request for Approval - Contract Award - Liverpool Street Corridor ref: 792    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 06/01/2021 - Procurement Board

Decision published: 07/01/2021

Effective from: 15/01/2021

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve:

1.     Approve the appointment of Eurovia Infrastructure Limited, subject to Greater Manchester Combined Authority (GMCA) approval of a Full Business Case and Delivery Agreement at a cost of £1,757,875.04, to undertake the main works on the Liverpool Street Corridor project.

2.     Approve the creation of a purchase order to Eurovia Infrastructure Limited, to the value of £1,757,875.04, to enable payments to be made to the contractor

3.     Approval of a risk allocation totalling £391,400.00

4.     Approve the ‘Construction Phase Supervision and Management Fees’ totalling £206,960.81 and Approve the engagement with and subsequent appointment of AECOM to provide NEC Project Management support for the project.

5.     Approve the ‘Statutory Undertaker Diversion’ costs associated with the project totalling, £346,758.64 and approve the creation of the necessary Purchase Orders.

6.     Approve the ‘Other Costs’ associated with the project delivery totalling £87,228.56 and approve the creation of any required Purchase Orders.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Liverpool Street Corridor

Name of Successful Contractor

Eurovia Infrastructure Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

07388667

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£1,757,875.04

Full Project

Risk Allowance

£391,400.00

Risk Allowance

Contract Duration

7 months

Contract Start Date

15/03/2021

Contract End Date

15/10/2021

Optional Extension Period 1

n/a

Optional Extension Period 2

n/a

Who will approve each Extension Period?

Choose an item.

Contact Officer (Name & number)

Matthew Mollart 779 6184

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Mini Competition

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

Manchester City Council Construction Framework

Funding Source

Growth Deal 2

Local Match – Capital Programme

Mayors Cycling and Walking Fund

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to charter

 

 

 

 

Accredited Living Wage Employer

 


 

The Reasons are:

Liverpool Street between Albion Way and Oldfield Road is a key corridor in terms of transport and regeneration and is likely to undergo significant change in the coming years in terms of its use, function and character. Investment in the corridor is needed to support and act as a catalyst for this transformation. The proposed changes to the corridor ensure that it can safely and effectively accommodate all modes while supporting greater levels of walking and cycling and being future proofed for the anticipated changes that the redevelopment of the area will bring. It will also improve the attractiveness of the corridor and act as a catalyst for regeneration.

 

Options considered and rejected were:

Do Nothing, this would mean people travelling in this area, particularly those from the local community would be more likely use a car, resulting in more air pollution and  congestion. This would be a missed opportunity to enhance the options for sustainable travel to support active travel and healthier lifestyles as the regeneration of this area continues.

 

Assessment of Risk: Medium

Detailed designs have been drawn up for the project and the submitted tender price reflects this.

A risk management process is in place, with a project risk allocation identified. Risk will be monitored throughout the project delivery and with the risk allocation in place, it will allow for timely resolutions of any change that may occur when on site in a cost-effective manner.

 

The source of funding is:

 

The scheme is to be funded from Capital funding allocations via Growth Deal 2, Mayors Challenge Fund and Local Match.

 

Legal Advice obtained: Tony Hatton, Principal Solicitor

 

Financial Advice obtained: Natalie Birchall, Finance Officer

 

Procurement Advice obtained: Heather Stanton, Category Manager

 

HR Advice obtained: Not applicable

 

Climate Change Implications obtained: in consultation with Michael Hemmingway, Principal Officer Climate Change

 

The following documents have been used to assist the decision process:

Report to Lead Member for Planning and Sustainable Development 8th January 2019
Procurement Board Report of 5th August 2020

Procurement Board Report of 6th January 2021

 

Contact Officer: Matthew Mollart – Infrastructure Team

Telephone number: 0161 779 6184

 

This matter is not subject to consideration by another Lead Member.

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

 

Signed:         PAUL DENNETT               Dated:  7th January 2021.

                    City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 7th January 2021.

*         This decision will come in force at 4.00 p.m. on 14th January 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2021 - Request for Approval - Insurance Policy and Cover Renewals ref: 795    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 06/01/2021 - Procurement Board

Decision published: 07/01/2021

Effective from: 15/01/2021

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the Insurance renewal recommendations- along with the proposed expenditure- on the basis that it provides value for money and continuity of cover.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Catastrophe cover for the Council’s main classes of insurance including liability , property & Motor Fleet

Name of Successful Contractor

AIG, ACE, AXA, ASTA, HSB and QBE

Supplier Registration Number

(to be supplied by Corporate Procurement)

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£1,465,838.34

Includes 12% insurance premium tax

Per Annum (estimated average)

Contract Duration

60 months

Contract Start Date

01/12/2017

Contract End Date

31/01/2022

Optional Extension Period 1

N/A

Optional Extension Period 2

N/A

Who will approve each Extension Period?

Procurement Board (extension > £150k)

Contact Officer (Name & number)

Cliff Peacock  Tel 0161 607 6980

Lead Service Group

Service Reform & Development

How the contract was procured?

(to be supplied by procurement)

Full Tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

Revenue Budget

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

X

 

Accredited Living Wage Employer

 

 

 


 

The Reasons are that on the 1st February 2021 the Council’s main classes of insurance business, i.e., Liability, Property and Motor policies fall due for renewal. Insurance policies are currently subject to a discounted Long Term Agreement (LTA) expiring on 31st January 2022, and they provide continuity of cover.

 

Options considered and rejected were

N/A/

 

Assessment of Risk -Insurance cover is purchased as a risk transfer mechanism where the authority feels there is too great a risk in funding a potential occurrence.

 

The source of funding is the revenue budget

 

Legal Advice obtained - yes

Financial Advice obtained – outstanding

Procurement Advice obtained- yes

 

HR Advice obtained

No

 

Climate Change Implications obtained

No

 

The following documents have been used to assist the decision process.

AON insurance report

Schedule of Properties

In House Claims Handling Return

Motor Fleet Schedule

Estimated Annual Wageroll figures

Annual Governance Statement 2019-20

Council Constitution 2020

GM Business Continuity 

SCC Housing Strategy 2020-2025

Mayor’s Register of Executive Functions delegated to Chief Officers – 2020

Mayor’s Register of Executive Functions delegated to Lead Members - 2020

Procurement Strategy 2017-19

Public Rights Notice

Emergency Planning and Business Continuity Update Report 2020

SCC – Statement of Accounts 2019-20

RIDDOR Incidents

 

Contact Officer: Cliff. Peacock

Telephone number: 0161 607 6890

 

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Overview and Scrutiny Board

 

 

Signed:         PAUL DENNETT               Dated:  7th January 2021.

                    City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 7th January 2021.

*         This decision will come in force at 4.00 p.m. on 14th January 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


06/01/2021 - Request for Approval - Extension of Existing Framework - Minor Building Works ref: 794    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 06/01/2021 - Procurement Board

Decision published: 07/01/2021

Effective from: 15/01/2021

Decision:

Salford City Council - Record of Decision

 

I Paul Dennett, City Mayor, in exercise of the powers contained within the Council Constitution do hereby approve the extension of the Minor Building Works Framework Agreement as detailed in the table below:

 

Detail required

Answers

Contract Reference

Title/Description of Contracted Service/Supply/Project

Minor Building Works Framework Agreement

Name of Contractor

See lists within the Procurement Board report dated 6th January 2021

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Choose an item.

Value of Contract Extension

£10 million

Per Annum (estimated average)

Existing Contract Term

01/02/2019

to

31/01/2021

Extension Period

01/02/2021

to

31/01/2023

Contact Officer (Name & number)

Les Woolhouse tel 0161 779 4961

Lead Service Group

Place

Funding Source

Combination of Above (please detail below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 

The reasons are

 

To enable the continued provision of access to suitable contractors to deliver projects and programmes for construction works on behalf of the Council

 

Options considered and rejected were

 

The retendering of the frameworks to compile a new list of contractors. The existing framework contract contains an option for an extension period of two years. On the basis that the existing framework contractors have demonstrated their ability to meet the Council’s needs and objectives it is considered reasonable to exercise the option to extend the term. A contract extension would also allow the continued delivery of social value outcomes in terms of continued employment opportunities and use of local labour and suppliers

 

Assessment of risk

Medium. If the current frameworks were allowed to expire it would require the Council to use other national frameworks which may not be as advantageous in terms of delivery or social value

 

The source of funding is from within capital programmes, revenue allocations and grant awards.

 

Legal advice obtained – Tony Hatton (Principal Solicitor) Tel 0161 219 6323

 

The following commentary was provided in the report dated 9th January 2019 which set up the existing frameworks;

 

The report sets out the details for appointing bidders to the Council’s Minor Works Framework Agreements which are due for renewal. There are two category values (£0 - £150,000 and £150,000 - £500,000) for which contractors require to be appointed.

 

When commissioning contracts for the procurement of goods, services, or the execution of works, the Council must comply with the Public Contracts Regulations 2015 (PCR) and its own Contractual Standing Orders (CSO’s), failing which a contract may be subject to legal challenge from an aggrieved provider.

 

The purpose of a framework agreement is to select through a procurement/ evaluation process a number of providers who can meet the service requirements of the Council, as and when those services are required. The work undertaken thus far is explained throughout the report, and sets out the issues and tender process involved, including the evaluation of bids, to ensure compliance with PCR and CSO’s.

 

A total of twenty-nine tenders were received from framework suppliers across the two value lots which have been evaluated in accordance with the procurement procedures and selection criteria set out in the tender documents resulting in the proposed appointment to the frameworks of the contractors listed in the report under Lots 1 and 2.

 

The award procedures therefore appear robust and compliant with the requirements of public procurement legislation and the Council’s CSO’s.

Legal Services will assist with preparing any contractual documentation upon receipt

of instructions to ensure the Council’s position and interests are protected.

 

 

 

 

Financial advice obtained Chris Mee (Strategic Finance Manager) Tel 0161 778 0434

 

There are no direct financial implications for the Council from the awarding of places on the framework. However, it will provide clear guidance to officers procuring these types of works and ensure that best value is achieved.

 

The costs of any works carried out under the frameworks will be funded from within available resources included within the Councils approved capital and revenue programmes.

 

Procurement advice obtained Deborah Derbyshire (Category Manager – Corporate Procurement Team) Tel 0161 686 6244

 

            The opportunity for the existing contract was advertised in the European Journal and the Northwest Portal as an open competition inviting interested companies to submit a bid for one or both lots for a period of two years with a further option to extend for two years. 

 

The proposal to exercise the option to extend the contract for a further period of two  years will allow us to continue providing clear guidance to Council Officers regarding any procurement of capital and revenue funded building projects via the two encompassing Minor Building Works Framework Agreements either by direct award for work below £30k for Lot 1 only and mini competitions for both lots around work valued above £30k up to £500k.  This will ensure that all such procurement activities are compliant, therefore this complies with Contractual Standing Orders.

 

HR advice obtained

 

N/A

 

Climate change implications

 

All projects are developed to meet or exceed current legislation and requirements relating to energy efficiency and carbon reduction targets. Projects are required to support the Council’s objectives of becoming carbon neutral by 2028.

 

Sustainability plans would be targeted to also be align with opportunities to continue  to deliver social value outcomes.

 

Documents used

The following documents have been used to assist the decision process.

The report to Procurement Board dated 9th January 2019 titled Appointment of Contractors under the Minor Building Works Framework Agreement.

 

Report to Procurement Board dated 6th January 2021 titled Approval for an Extension to the Minor Building Works Framework Agreement.

 

(if the documents disclose exempt or confidential information, they should not be listed, but the following wording shall be inserted : "(The relevant documents contain exempt or confidential information and are not available for public inspection)":-

Contact details

Contact Officer:  Deborah Derbyshire / Gregory Durkin - Tel 0161 686 6244 / 0161 779 4942   

 

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel and The Overview and Scrutiny Board

 

 

Signed:         PAUL DENNETT               Dated:  7th January 2021.

                    City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

 

*         This decision was published on 7th January 2021.

*         This decision will come in force at 4.00 p.m. on 14th January 2021 unless it is called-in in accordance with the Decision Making Process Rules.

 


05/01/2021 - Business Rates - Collection Fund Estimated Fund Balance Calculation 31 March 2021. ref: 791    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 05/01/2021 - Lead Member for Finance and Support Services Briefing

Decision published: 05/01/2021

Effective from: 13/01/2021

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve that:

 

(1) an adjusted deficit of £37.573m be declared as the estimated Collection Fund balance as at 31st March 2021 in respect of the business rates retention scheme. The estimate includes one third of the calculated “exceptional balance” of £19.273m which is to be spread equally over the next three financial years.

 

(2) delegated approval be granted to the Chief Finance Officer to approve the business rates estimate for 2021/22 and notify the respective amounts to be distributed to the council and the Greater Manchester Combined Authority (GMCA) (in relation to its fire and rescue functions).

 

The Reasons are – that the Non-Domestic Rating (Rates Retention) regulations 2013 provide for the operation of the rates retention system through the council’s Collection Fund. They require a local authority to estimate the balance on its Collection Fund for the scheme as at 31st March each year and to notify the government and each relevant precepting authority of the amounts that have been calculated by 31st January in the preceding year. As part of the 100% rates retention pilot any balance is to be distributed to/borne by the council and GMCA (fire element) in the following year based on the prescribed share for each.

New regulations have been introduced for calculating the 2020/21 estimated outturn position due to the impact of Covid-19 on the Collection Fund. If a fund deficit is forecast for 2020/21 then the financial impact of this is required to be spread over the next three financial years rather than just the next one.

 

Options considered and rejected were - n/a – the calculation is a statutory requirement.

 

Assessment of Risk: Medium – it is the eighth year of the BRRS and fourth of the 100% rates retention pilot. The potential cost of outstanding appeals is still an extremely volatile area and could continue to have a substantial impact on the ultimate balance. This volatility has only increased due to the ongoing impacts of Covid-19 on the economy. However, some detailed historical evidence has been gathered which does provide some reassurance as to the accuracy of certain assumptions made in the estimate. The Collection Fund will continue to be closely monitored during the year and will be reviewed at outturn 2020/21. The difference between the actual surplus or deficit at that stage will be factored into future estimated balance calculations.

 

The source of funding is – a £37.573m adjusted deficit declared as the fund balance means that contributions will be required from the council and GMCA (fire) in 2021/22. £31.138m of the adjusted deficit relating to extended retail relief and nursery discount will be covered by government funding.

 

Legal Advice obtained: yes

 

Financial Advice obtained: yes

 

Procurement Advice obtained: n/a

 

The following documents have been used to assist the decision process.

Various reports and papers including business rates system reports, the Non-Domestic Rating (Rates Retention) regulations 2013, the Local Authorities (Collection Fund: Surplus and Deficits) (Coronavirus) (England) Regulations 2020 and appeals information from the valuation office agency.

 

Contact Officer:  David Eden             Tel No. 0161 793 3228

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

 

 

Signed: Councillor Hinds                                                    Dated: 5th January 2021

Lead Member for Finance & Support Services

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 5th January 2021.

 

This decision will come into force at 4.00 p.m. on 12th January 2021, unless it is called-in in accordance with the decision-making process rules.

 

 


05/01/2021 - Council Tax - Calculation of Tax Base for Tax Setting Purposes 2021/22. ref: 789    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 05/01/2021 - Lead Member for Finance and Support Services Briefing

Decision published: 05/01/2021

Effective from: 13/01/2021

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby:

 

Approve in accordance with the Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, the amount 68,109 calculated by Salford City Council as its council tax base for the financial year 2021/22.

 

The reason is that the council is required to calculate the council tax base for 2021/22. This "base" figure, expressed as the number of band D equivalent properties in the city, is, for council tax purposes, a fundamental element in the tax-setting process.

 

Options considered and rejected were - other estimates to reflect changes in the next financial year.

 

Assessment of Risk: The Tax Base figure is fundamental to the setting of the council tax levy and hence to the whole budget process. Setting a tax base that is too low would prevent the council from drawing the full amount of tax collected from the collection fund in 2021/22, while setting a tax base that is too high would create a deficit in the collection fund. However, in normal years the exercise is regarded as low risk because: -

·         the starting figures are provided by the Valuation Office and a year on year comparison of figures is undertaken by the MHCLG and attention drawn to possible anomalies (if any);

·         the method of calculation is well-established and familiar, and figures are checked for "reasonableness" and their fit with expectations While an element of judgement needs to be made on future anticipated dwelling changes, these are based on research and information from other council sources.

In 2020/21, there are additional risks to the accuracy of the tax base figure because of uncertainty around the impact of Covid-19. However, the overall risk is still considered to be low because:

·         We have sought to factor in additional risks within the CTR and proposed collection rate assumptions.

·         Any differences between the assumed and actual council tax base will ultimately “unwind” through the statutory mechanisms for operating the collection fund.

 

The source of funding is - n/a.

 

Legal Advice obtained: yes

 

Financial Advice: report produced via the corporate accountancy team

 

Procurement Advice obtained: n/a

 

The following documents have been used to assist the decision process.

·         Local Government Finance Act 1992

·         The Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012

·         LGA Finance circulars.

·         Various Working Papers in Corporate Services, Finance Division.

 

Contact Officer:  David Eden             Tel No. 0161 793 3228

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

 

 

 

 

 

Signed: Councillor Hinds                                        Dated: 5th January 2021

Lead Member for Finance & Support Services

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 5th January 2021.

 

This decision will come into force at 4.00 p.m. on 12th January 2021, unless it is called-in in accordance with the decision-making process rules.

 

 


05/01/2021 - Precept Payments 2021/22. ref: 788    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 05/01/2021 - Lead Member for Finance and Support Services Briefing

Decision published: 05/01/2021

Effective from: 13/01/2021

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution, do hereby approve that the payment of precepts in 2021/22, should be made in twelve equal instalments on the 20th of each month (or on the first working day thereafter if the 20th falls on a weekend or on a bank holiday) as follows:

 

Tuesday                     20 April 2021

Thursday                   20 May 2021

Monday                      21 June 2021

Tuesday                     20 July 2021

Friday                        20 August 2021

Monday                      20 September 2021

Wednesday               20 October 2021

Monday                      22 November 2021

Monday                      20 December 2021

Thursday                   20 January 2022

Monday                      21 February 2022

Monday                      21 March 2022

 

The Reasons are that the Council is required to agree with precepting authorities a schedule of instalments each year for payments from the Collection Fund to those authorities.

 

Options considered and rejected were - n/a – the dates are in accordance with the general agreement across Greater Manchester Authorities.

 

Assessment of Risk: Low

 

The source of funding is - n/a

 

Legal Advice: n/a

 

Financial Advice obtained - yes

 

Procurement Advice obtained n/a

 

The following documents have been used to assist the decision process.

  • Local Authority (Funds) (England) Regulations 1992

 

Contact Officer: David Eden                      Tel No: 0161 793 3228

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

 

Signed: Councillor Hinds                                        Dated: 5th January 2021

Lead Member for Finance & Support Services

 

 

This decision was published on 5th January 2021.                                            

 

This decision will come into force at 4.00 p.m. on 12th January 2021, unless it is called-in in accordance with the decision-making process rules.

 


05/01/2021 - Council Tax - Collection Fund Estimated Fund Balance Calculation 31 March 2021. ref: 790    Recommendations Approved

Decision Maker: Lead Member for Finance and Support Services Briefing

Made at meeting: 05/01/2021 - Lead Member for Finance and Support Services Briefing

Decision published: 05/01/2021

Effective from: 13/01/2021

Decision:

Salford City Council - Record of Decision

 

I, Councillor Bill Hinds, Lead Member for Finance and Support Services, in exercise of the powers contained within the Council Constitution do hereby approve that an adjusted deficit of £3.352m be declared as the estimated Collection Fund balance as at 31st March 2021 in respect of council tax. The estimate includes one third of the calculated “exceptional balance” of £8.562m which is to be spread equally over the next three financial years.  

 

The Collection Fund regulations require a local authority to estimate the balance on its Collection Fund as at 31st March each year by 15th January and to notify each precepting authority. Any such balance is to be distributed to/borne by the council and the Greater Manchester Combined Authority (GMCA in relation to their police, fire and rescue and general mayoral functions) in proportion to the value of their respective demand and precept.

 

New regulations have been introduced for calculating the 2020/21 estimated outturn position due to the impact of Covid-19 on the Collection Fund. If a fund deficit is forecast for 2020/21 then the financial impact of this is required to be spread over the next three financial years rather than just the next one.

 

Options considered and rejected were – other estimated balances based on a variety of collection rates modelled to assess the likely impacts on the Collection Fund balance.

 

Assessment of Risk: Low – the Collection Fund is closely monitored during the year and will be reviewed at outturn 2020/21. Any actual surplus or deficit at that stage will be factored into future estimated balance calculations.

 

The source of funding is - a £3.352m adjusted deficit declared as the fund balance means that contributions will be required from the council and GMCA in relation to their police, fire and rescue and general mayoral responsibilities in 2021/22.

 

Legal Advice obtained: yes

 

Financial Advice obtained: the report is produced by the corporate accountancy team.

 

Procurement Advice obtained: n/a

 

The following documents have been used to assist the decision process.

Various reports and papers including council tax system reports, the Local Authorities (Funds) (England) Regulations 1992 and the Local Authorities (Collection Fund: Surplus and Deficits) (Coronavirus) (England) Regulations 2020.

 

Contact Officer:  David Eden            Tel No. 0161 793 3228

 

This decision is not subject to consideration by another Lead Member.

 

The appropriate scrutiny panel to call-in the decision is the Overview and Scrutiny Board.

 

 

 

 

Signed: Councillor Hinds                                        Dated: 5th January 2021

Lead Member for Finance & Support Services

 

 

 

 

FOR DEMOCRATIC SERVICES USE ONLY

 

This decision was published on 5th January 2021.

 

This decision will come into force at 4.00 p.m. on 12th January 2021, unless it is called-in in accordance with the decision-making process rules.