{meta} 5 October 2020 - 19 October 2020

Decisions

In accordance with the constitution, the council publishes decisions taken by the City Mayor, Deputy City Mayors and Lead Members. Use the search options at the bottom of the page to find information regarding decisions taken at executive meetings after 24 January 2017.

Details of previous decisions are available as follows:

Officer decisions are not subject to call-in, however during the period of five working days from the publication of a decision taken by the City Mayor, Deputy City Mayors or a Lead Member, a request to 'call-in' a decision may be made by either:

Requests for call-in are only used in exceptional circumstances and if a decision is not called-in, it becomes effective at 4pm on the fifth working day following publication.

Decisions published

13/10/2020 - Adoption of the updated Statement of Community Involvement ref: 751    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/10/2020 - Cabinet

Decision published: 13/10/2020

Effective from: 22/10/2020

Decision:

Salford City Council - Record of Decision (CABINET)

 

I Paul Dennett, City Mayor in consultation with the Cabinet and in exercise of the powers contained within the City Council constitution do hereby:

1.    Adopt the Statement of Community Involvement.

The Reasons are: To address the government’s response to the Coronavirus pandemic (Covid-19) and the implications this has for engaging the public in plan making, and to ensure progress will continue to be made on the Greater Manchester Spatial Framework and the Salford Local Plan. 

 

Assessment of Risk: High – should the SCI not be adopted then any consultation on the next version of the GMSF (and potentially the Local Plan) would not be in conformity with the current adopted SCI.

 

The source of funding is: N/A

Legal Advice obtained: Yes, provided by Stephanie Hall, Senior Solicitor

Financial Advice obtained: Yes, provided by Janet Cross, Finance Manager

Procurement Advice obtained: N/A

The following documents have been used to assist the decision process:

  • Schedule of representations and the response of the city council
  • Statement of Community Involvement Update Community Impact Assessment Screening

 


Contact Officer: Amelia Lucas                   Tel No 0161 793 3287

 

·         This document records a key decision, but the matter was not included in the Council's Forward Plan and it has been dealt with under the emergency procedure.*

·         This decision is urgent and is not subject to call-in, in accordance with  the Decision Making Procedure Rules.*

·         The appropriate scrutiny committee to call-in the decision is the Growth and Prosperity Scrutiny Panel.*

 

*delete as appropraite

Signed:       Paul Dennett – City Mayor             Dated:  14.10.20                                                     

            City Mayor

 

FOR DEMOCRATIC SERVICES USE ONLY

·         This decision was published on 14.10.20                                             

·         This decision will come in force at 4.00 p.m. on 21.10.20                                     unless it is called-in in accordance with the Decision Making Process Rules.

 


12/10/2020 - Urban Tree Challenge Grant for City of Trees ref: 747    Recommendations Approved

Decision Maker: Lead Member for Environment and Community Safety Briefing

Made at meeting: 12/10/2020 - Lead Member for Environment and Community Safety Briefing

Decision published: 12/10/2020

Effective from: 20/10/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor David  Lancaster, Lead Member Environment and Community Safety, in exercise of the powers contained within the City Council Constitution do hereby  give approval for Salford City Council to provide a grant of £159,951 match funding to City of Trees to deliver the DEFRA Urban Tree Challenge Fund

 

The Reasons are: The Urban Tree Challenge is a DEFRA funded grant to plant trees in urban areas. A successful partnership bid from City of Trees and Salford City Council secured funding to plant and maintain 489 trees in roadside verges and parks across the city.

 

The City Council has approved match funding of £159,951 from the Place Directorate Green City Capital Budget. The project is being managed and delivered by the Greenspace and Streetscene Team.

 

Options considered and rejected were: N/A

 

Assessment of Risk: LOW

 

The source of funding is: Place Directorate Capital Budget

 

Legal Advice supplied by: Tony Hatton, Principal Solicitor, tel. 219 6323

 

Legally speaking it is important to remember that 'procurement' is a public authority acquiring specific goods, services or works through commissioning a third party to provide these on the Council's behalf under a contract. The delivery of these is usually measured against some form of service specification and key performance indicators (e.g. targets, outcomes, timescales etc), and the delivery of such works/services/goods is usually in exchange for payment (if the requirements of the contract are met).  Usually a services contract will contain robust mechanisms to enforce the terms of the contract - e.g. if the service was underperforming, a review mechanism requiring the provider to address any shortcomings. This might make a services contract more favourable than a simple grant depending on what outcomes are being sought.

 

In contrast, grant funding can be used as a means of supporting the operations or objectives of third party organisations. This may in turn may supplement, compliment, develop or further the services and objectives of the Council, without directly commissioning that organisation under a services contract.

 

Grants are not subject to procurement rules so the Council is free to distribute grant monies directly to organisations fairly easily and flexibly (although being mindful of state aid rules). But the scope and drafting of the grant should be carefully considered to ensure that it is not just in fact a services contract in disguise (which then may be in breach of procurement rules and provide the Council with less protection under the agreement). Under a grant, the Council can restrict the use of the monies to a particular purpose, or set time periods for when the grant can be used, and provide for refunding of the grant if used outside of the grant purpose.

 

The grant shouldn't be too prescriptive as to exactly how the organisation should spend the monies to further the grant purpose, or how the service should be delivered. For example, measures giving the Council a high degree of control or influence over how the service is designed or delivered would suggest it is commissioning the organisation to deliver a specific or bespoke service on its behalf, rather than providing money to support the ongoing aims of the organisation.

 

The Council should ensure that the terms of any grant funding agreements are adhered to in the event that clawback provisions may apply for non-compliance.

 

Financial Advice supplied by: Alison Woods

There is an approved unsupported borrowing allocation within the Place Capital Programme for 2020/21, to allow for a grant payment of £159,951 by Salford City Council to Community Forest Trust, which will act as match funding towards the successful bid to DEFRA’s Urban Tree Challenge Fund for £344,902.

 

Procurement Advice supplied by: Deborah Derbyshire

There are no procurement implications as grant funding is not subject to procurement rules, however before any monies are spent with the chosen provider it would make sense to review and assess the company.

 

HR Advice obtained:N/A

 

Climate Change Advice supplied by: Mike Hemingway

The proposed project to plant trees in highway verges supports the city-wide programme to help mitigate and adapt to Climate Change.

 

The following documents have been used to assist the decision process:

Report from Strategic Director for Place submitted to the Environment and Community safety Lead Member Briefing on 12th October 2020

Contact Officer:  Annie Surtees - Principal Officer (Green Space)                 

Telephone number: 0161 925 1153

 

This decision is not subject to consideration by another lead member or strategic director.

 

The appropriate scrutiny panel to call-in the decision is the Community and Neighbourhoods Scrutiny Panel.

           

 

 

Signed: Councillor David Lancaster        

Lead Member for Environment and Community safety

Dated: 12 October 2020

 

 

This decision was published on Monday, 12 October 2020                                           

This decision will come in force at 4.00 p.m. on Monday 19 October 2020                                  unless it is called-in in accordance with the Decision Making Process Rules.

 

 


12/10/2020 - Draft Crescent Development Framework - Public Consultation ref: 750    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 12/10/2020 - Property / Regeneration Briefing

Decision published: 12/10/2020

Effective from: 20/10/2020

Decision:

SALFORD CITY COUNCIL - RECORD OF DECISION

DRAFT CRESCENT DEVELOPMENT FRAMEWORK

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council’s constitution do hereby:

 

(1) Note and approve the content of the report.

 

(2) Endorse the Draft Crescent Development Framework for the purposes of public consultation and notes that the final version will be brought back to a future meeting for approval

 

The Reasons: In March 2020 the City Council and University appointed the English Cities Fund as Private Sector Partner to deliver the Crescent Masterplan. Since March, the partners have been reviewing and testing the initial Masterplan proposals developed by 5plus architects (endorsed by Cabinet in February 2018) and developing the delivery programme.

 

The Partners are eager to build on current project momentum and the wealth of work already undertaken to prepare and adopt a new Development Framework for the area by the end of 2020, to replace the now outdated Crescent Development Framework (2014).

 

An initial scoping consultation on the draft vision and objectives for the Development Framework was undertaken between June-August 2020. Letters were issued to all properties within the proposed red line boundary of the Development Framework area (and properties located within 150m of the red line boundary) and to statutory consultees. Comments received have been reviewed and incorporated into a Draft Development Framework and approval is now sought to commence public consultation on the Draft Development Framework.

 

Assessment of Risk: Low

 

The source of funding: At this stage there are no financial implications. As the scheme progresses further approvals will be required.

 

Legal Advice obtained:  Tony Hatton, Principal Solicitor, Shared Legal Service

 

Financial Advice obtained:  Natalie Birchall , Finance Officer Level 2

HR Advice obtained: n/a

 

Procurement Advice obtained: Christine Flisk, Procurement Manager

 

Climate Change Implications obtained: Dan Welsh, Principal Planning Officer

 

The following documents have been used to assist the decision process:

 

·         report submitted to Property/Regen Briefing on 12 October 2020

·         City of Salford Unitary Development Plan 2004 – 2016: Saved Policies

·         City of Salford Publication Local Plan

 


Contact Officers:

 

James Shuttleworth                        email: james.shuttleworth@salford.gov.uk

Kurt Partington                                 email: Kurt.Partington@salford.gov.uk

 

 

This decision is not subject to consideration by another lead member/

strategic director

 

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed: Paul Dennett

City Mayor

Date: 12 October 2020

 

This decision was published on 12 October 2020.

This decision will come in force at 4.00 pm on 19 October 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


12/10/2020 - Play Streets ref: 749    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 12/10/2020 - Property / Regeneration Briefing

Decision published: 12/10/2020

Effective from: 20/10/2020

Decision:

SALFORD CITY COUNCIL - RECORD OF DECISION

PLAY STREET POLICY AND GUIDANCE

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council’s constitution do hereby:

 

(1) Note and approve the content of the report.

 

(2) Authorise the use of Section 16A of the of the Road Traffic Regulation Act to enable the making of special event temporary traffic regulation orders for the purpose of facilitating Play Streets and delegates this to the Strategic Director Place.

 

The Reasons: Salford Ward Councillors have requested consideration of the introduction of Play Streets across the City to offer children a safe place to play near their home which will in turn increase physical activity for children. It can also build stronger neighbourhoods by increasing friendships and socialising for both adults and children.

 

This guidance offers a way forward that supports the provision of Play Streets on quiet, primarily residential streets across the City. The intention is that Play Streets will be supported by the Community Committee and will be funded from the Community Committee Highways Devolved Budget.

 

Assessment of Risk: Low

 

The source of funding: There is sufficient funding within the Highways Devolved Revenue budgets, which can be made available to each neighbourhood, to support future costs associated with the events orders and making the Play Streets schemes more accessible to all residents.

 

Future proposals will be reviewed on a scheme-by-scheme basis and will be subject to the approval of the relevant Highways Task Group.

 

Legal Advice obtained:  Paul Haley, Principal Solicitor, Shared Legal Service

 

Financial Advice obtained:  Alison Woods, Finance Officer (Highways).

 

HR Advice obtained: n/a

 

Procurement Advice obtained: n/a

 

Climate Change Implications obtained: Mike Hemingway, Principal Officer Climate Change 

 

The following documents have been used to assist the decision process:

 

·         report submitted to Property/Regen Briefing on 12 October 2020

 


Contact Officer: Andrew Fisher, Sustainable travel Co-ordinator 

Tel No 0161 779 6103

 

 

This decision is not subject to consideration by another lead member/

strategic director

 

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed: Paul Dennett

City Mayor

Date: 12 October 2020

 

This decision was published on 12 October 2020.

This decision will come in force at 4.00 pm on 19 October 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


12/10/2020 - Unlocking Clean Energy in Greater Manchester ref: 748    Recommendations Approved

Decision Maker: Property / Regeneration Briefing

Made at meeting: 12/10/2020 - Property / Regeneration Briefing

Decision published: 12/10/2020

Effective from: 20/10/2020

Decision:

SALFORD CITY COUNCIL - RECORD OF DECISION

UNLOCKING CLEAN AIR IN GREATER MANCHESTER

 

I, Paul Dennett, City Mayor, in exercise of the powers contained within the City Council’s constitution do hereby:

 

(1) endorses Salford City Council’s formal sign-up to the Unlocking Clean Energy in Greater Manchester European Regional Development Fund (ERDF) supported project which includes proposals for a solar farm on council land by Kenyon Way and a Hydro-electric installation at Charlestown Weir.

 

(2) Agree to the amounts set out as match funding in the report.

 

(3) Agree to Salford City Council signing a partnership agreement with Energy Systems Catapult to allow continued participation in this project and to access ERDF Grant.

 

The Reasons:

 

Salford City Council is seeking to install solar PV at its site in Kenyon Way, Little Hulton and potentially a Hydro scheme at Charlestown Weir in order to increase local renewable energy generation and increase the flexibility of local energy supply as part of its contribution towards Greater Manchester’s target of becoming a carbon-neutral city region by 2038. Both Salford schemes have planning permission.

 

ERDF funding has been sought to address a gap in funding for the proposed investments and to ensure the City Council is able to generate a surplus across the lifecycle of each project. The project “Unlocking Clean Energy in Greater Manchester (UCEGM)” is led by the Energy Systems Catapult, with the consortium also including, Stockport, Wigan, Rochdale and Manchester Councils.

 

To access ERDF funds to support the Salford elements of the project Salford City council must now enter a partnering agreement with the Lead Partner - Energy Systems Catapult.

 

Assessment of Risk: The programme has a risk register in place and mitigation measures

 

The source of funding: Both schemes were included on a self financing basis in the 2020/21 capital programme agreed by council in February 2020. At this stage the full cost of the schemes was estimated at £3.076m including £1.784m as Salford’s matched contribution. The difference in the revised match funding of £2.098m will need to be included as part of the 2021/22 capital programme. This remains on a self financing basis.

Legal Advice obtained:  Tony Hatton, Principal Solicitor, Shared Legal Service

 

Financial Advice obtained:  Alex Archer, Finance Manager.

 

HR Advice obtained: n/a

 

Procurement Advice obtained: Heather Stanton, Category Manager, Level 2

Climate Change Implications obtained: Mike Hemingway, Principal Officer Climate Change 

 

The following documents have been used to assist the decision process:

 

·         Five year Environment Plan for Greater Manchester

·         Salford’s Climate Change Strategy - Creating a city prepared for the future

·         report submitted to Property/Regen Briefing on 12 October 2020

 


Contact Officer: Mike Hemingway, Principal Officer Climate Change 

Tel No 0161 793 3209

 

 

This decision is not subject to consideration by another lead member/

strategic director

 

The appropriate scrutiny panel to call-in the decision is the Growth and Prosperity Scrutiny Panel.

 

 

Signed: Paul Dennett

City Mayor

Date: 12 October 2020

 

This decision was published on 12 October 2020.

This decision will come in force at 4.00 pm on 19 October 2020 unless it is called-in in accordance with the Decision Making Process Rules.

 


06/10/2020 - Request for Approval - Appointment of External Staff to Support the Delivery of the Infrastructure Capital Programme ref: 743    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 06/10/2020 - Procurement Board

Decision published: 06/10/2020

Effective from: 14/10/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board in exercise of the powers contained within the Council Constitution do hereby approve the award of the Contract forCapital Programme Grant Funded External Support for The Mayor’s Cycling and Walking Challenge Fund schemes with an option to extend the appointment for a further 4 months, subject to future workload and availability of funding.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Capital Programme Grant Funded External Support

Name of Successful Contractor

AECOM

Supplier Registration Number

(to be supplied by Corporate Procurement)

OC306911

Type of organisation

(to be supplied by Corporate Procurement)

Limited Liability Partnership

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£140,175.00

Full Project

Contract Duration

6 months

Contract Start Date

14/10/2020

Contract End Date

14/04/2021

Optional Extension Period 1

4 months

Optional Extension Period 2

months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Stuart Molyneux 07809 085 251

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

 

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

AGMA Civil & Structural Engineering Professional

Services Framework Agreement (3924)

19th October 2018 – 19th October 2020

Funding Source

Choose an item.

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

?

 

Accredited Living Wage Employer

?

 


 

The Reasons are due to the pressures on resource and funding this report seeks approval to appoint external professional services to support the in-house highway design team to assist in the completion of the detailed designs for the MCF schemes identified above. The external professional services required consist of technical highway design support staff in the form of a Principal Engineer; Senior Engineer; Engineer; and a Technician. Individuals to undertake these roles will be selected based upon a review of CV’s to ensure that the proposed technical staff have the appropriate experience and knowledge to support the internal highway design engineers to deliver a range of schemes within the MCF programme.  It is anticipated that the roles will be required full time for a period of 6 months to meet the peak of resource requirements on the current programme between October 2020 and April 2021. The contract value of £140,175.00 is based upon the current programme and associated resource tracker. If additional technical support is required beyond the 6 month period currently identified we would propose monthly extensions based upon the rates identified in the report. Any extension to the contract period will require separate monthly order forms in accordance with AGMA Civil & Structural Engineering Professional Services Framework Agreement terms and conditions and the terms and conditions of the NEC3 Professional Services Contract (April 2013).

 

Options considered and rejected were employment of addition technical staff in-house.

 

Assessment of Risk: High

 

The significant risk is that without additional technical resource, the Council does not have the ability to deliver the infrastructure projects against which it has already secured funding and any future funding could be at risk. 

 

The source of funding is from secure grants awarded to the council from The Mayor’s Cycling and Walking Challenge Fund.

 

Legal Advice obtained from Tony Hatton – 0161 219 6323

 

Financial Advice obtained from Natalie Birchall – ext 6241

 

Procurement Advice obtained from Christine Flisk – ext 6245

 

HR Advice obtained – N/A

 

Climate Change Implications obtained from Michael Hemingway – ext 3209

 

 

Contact Officer: Stuart Molyneux

Telephone number: 07809 085 251

 

·       This matter is not subject to consideration by another Lead Member.

·       The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Panel.

 

 

Signed:         BILL HINDS                      Dated: 6 October 2020

                    Lead Member

 

 

*         This decision was published on 6 October 2020

*         This decision will come in force at 4.00 p.m. on 13 October unless it is called-in in accordance with the Decision Making Process Rules.

 


06/10/2020 - Request for Approval - Contract Award - Peel Park Community Bike Park ref: 744    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 06/10/2020 - Procurement Board

Decision published: 06/10/2020

Effective from: 14/10/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve the award of the contract for construction of Peel Park Community Bike Park to Architrail Velosolutions UK Ltd.

 

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Construction of Peel Park Community Bike Park

Name of Successful Contractor

ArchitrailVelosolutions UK Ltd

Supplier Registration Number

(to be supplied by Corporate Procurement)

10605947

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

SME

Contract Value

£220,253.29

Full Project

Contract Duration

3 months

Contract Start Date

02/11/2020

Contract End Date

12/02/2021

Optional Extension Period 1

1 month

Optional Extension Period 2

0 months

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Ian Worsley ext 1194

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Open Tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

N/A

Funding Source

External Funding Source (please identify below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


 

 

The Reasons are:

Further to the decision of the Strategic Director Place on 21st July to seek formal, sealed tenders for the construction of Peel Park Community Bike Park tenders have been received and evaluated. The most economically advantageous tender (MEAT) was submitted by Architrail Velosolutions UK Ltd.

 

Options considered and rejected were - N/A

 

Assessment of Risk - Low

 

The source of funding is external grants :-

£109,049 Places to Ride (Sport England)

£50,000 London Marathon Trust

£27,348 Access Sport

£50,000 Little Hulton Big Local

 

Legal Advice obtained:

When commissioning contracts for the procurement of goods, services or the execution of works, the Council must comply with the provisions of the Public Contracts Regulations 2015 as well as its own Contractual Standing Orders (CSO’s), Financial Regulations and the duties of Best and Social Value. In addition, the PCR require that contracting authorities treat candidates equally and in a non-discriminatory way and act in a transparent manner, failing which the award of a contract may be subject to legal challenge.

The procurement procedure undertaken in this matter including publication on the Chest portal appears robust and compliant with the requirements of CSO’s and PCR. The appointment of the provider for the works follows an open tender process which is outlined within the body of the report, with bidders being evaluated on the most economically advantageous tender, resulting in the proposed award of the contract to Architrail Velosolutions UK Ltd. Having undertaken the open tender exercise route set out in the report, the Council may take some comfort that value for money is being obtained and periodically tested, with open competition maintained. 

 

Financial Advice obtained:

The aforementioned contract costs amounting to £220,253.29, will be met from a combination of the secured external funding sources listed below.

 

Sport England Grant Award to Salford City Council                £109,049

London Marathon Trust                                                       £50,000

Access Sport CIO                                                                £27,348

Little Hulton Big Local                                                          £50,000

 

Expenditure will be closely monitored to ensure this scheme is delivered within the allocated resources and there is full compliance with the conditions of the Sport England grant award agreement.

 

Procurement Advice obtained:

The procurement process is outlined in the body of the report.  This complies with the Council’s Contractual Standing Orders.

 

HR Advice obtained:

N/A

 

Climate Change Implications obtained:

The Bike Park will provide a facility that allows young people to develop the cycling skills and self-confidence required for the wider adoption of cycling as a sustainable and low carbon method of travelling.

The following documents have been used to assist the decision process.

Report of The Strategic Director for Place “Approval to Award the Contract for Construction of Peel Park Community Bike Park”.

 

Contact Officer: Ian Worsley

Telephone number: 1194

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Panel

 

Signed:         BILL HINDS                      Dated: 6 October 2020

                    Lead Member

 

 

*         This decision was published on 6 October 2020

*         This decision will come in force at 4.00 p.m. on 13 October unless it is called-in in accordance with the Decision Making Process Rules.

 


06/10/2020 - Request for Approval - A5063 Trafford Road Corridor - Growth Deal 3 and Mayor's Challenge Fund - Appointment of Site Supervision and Project Management Team ref: 745    Recommendations Approved

Decision Maker: Procurement Board

Made at meeting: 06/10/2020 - Procurement Board

Decision published: 06/10/2020

Effective from: 14/10/2020

Decision:

Salford City Council - Record of Decision

 

I Councillor Hinds, Lead Member for Finance and Support Services and chairman of the Procurement Board, in exercise of the powers contained within the Council Constitution do hereby approve:

The award of a Contract to AECOM Limited, at a cost of £264,265.00 to provide professional services for the site supervision of the A5063 Trafford Road Improvements Scheme main works contract and project management of the scheme through to its completion, as detailed in this report.

Delegated authority to the Strategic Director of Place to approve further payments to AECOM Limited, not exceeding £66,066.25 (25% of the tender amount) for additional work and work within the Defects Period, not included in the tender sum.

Further details are included in the table below:

Detail required

Answers

Title/Description of Contracted Service/Supply/Project

Site Supervision Team for the A5063 Trafford Road Improvements Scheme

Name of Successful Contractor

AECOM Limited

Supplier Registration Number

(to be supplied by Corporate Procurement)

01846493

Type of organisation

(to be supplied by Corporate Procurement)

Private Limited Company

Status of Organisation

(to be supplied by Corporate Procurement)

Non-SME

Contract Value

£330,331.25

Full Project

Contract Duration

26 months

Contract Start Date

01/11/2020

Contract End Date

31/12/2022

Optional Extension Period 1

12 months

Optional Extension Period 2

Who will approve each Extension Period?

Strategic Director (extension < £150k)

Contact Officer (Name & number)

Richard Tindall (779 4866)

Lead Service Group

Place

How the contract was procured?

(to be supplied by procurement)

Mini-competition tender

Framework Details (where applicable)

(procurement body, framework reference & title, start/ end date

AGMA STAR Framework

Funding Source

Combination of Above (please detail below)

Ethical Contractor

Mayor’s Employment Charter

Committed to sign up to the Charter

 

Accredited Living Wage Employer

 


 

The Reasons are

The external consultant team will provide essential professional services fulfilling the City Council’s obligation to appoint a Project Manager and Site Supervisor as required by its NEC3 contract for the main improvement works on Trafford Road, and providing a team to support the above positions and manage the scheme through to its completion.

 

Options considered and rejected were

To provide the same services from in-house resources.  This was carefully considered but rejected due to the availability of these resources and commitments to other ongoing projects.

 

Assessment of Risk

Medium.  Delay in awarding this contract may adversely affect progress on the main construction works contract.  Slippage on the main works programme could result in an overrun of the funding deadline, putting unspent grant funding at risk of being withdrawn.

 

The source of funding is

The overall scheme budget is £19,832,000, comprised of £10,500,000 Growth Deal 3 grant funding, £4,832,000 Mayor’s Challenge Fund grant funding and £4,500,000 local match funding.

 

Legal Advice obtained

 

Financial Advice obtained

 

Procurement Advice obtained

 

HR Advice obtained

 

Climate Change Implications obtained

 

The following documents have been used to assist the decision process.

Report of the Strategic Director of Place to the Procurement Board on 7th October 2020.

 

Contact Officer: Richard Tindall

Telephone number: 779 4866

 

The Lead Member has been consulted and is supportive of the proposed contract.

 

The appropriate Scrutiny Committee to call-in the decision is the Growth and Prosperity Scrutiny Committee

 

Signed:         BILL HINDS                      Dated: 6 October 2020

                    Lead Member

 

 

*         This decision was published on 6 October 2020

*         This decision will come in force at 4.00 p.m. on 13 October unless it is called-in in accordance with the Decision Making Process Rules.